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MK1 EOCT ADMINISTRATION FLASHCARDS > ENGINEER DEPARTMENT TECHNICAL MANUALS > Flashcards

ENGINEER DEPARTMENT TECHNICAL MANUALS Flashcards

1
Q

What COMDTINST’s establish policies, procedures and standards for the administration for the paperwork management and directives system?

A

COMDINST M5212.12 and M5215.6

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2
Q

A military communication in which policy is established or a specific action is ordered, a plan issued with a view to putting it into effect when so directed or in the event that a stated contingency arises and broadly speaking, any communication which initiates or governs action, conduct or procedure.

A

Directive

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3
Q

When an official document includes any of the following actions:

  • Establishes policy
  • Prescribes a method or procedure
  • Establishes standard of operation
  • Establishes or changes organizational structure
  • Delegates authority
  • Assigns responsibility
  • Establishes a form report
  • Revises, supplements or cancels a directive.
  • What must happen?
A

A DIRECTIVE must be issued

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4
Q

Name 9 types of directives:

A
  • Transmittal Instruction
  • Instruction(INST)
  • Notice(NOTE)
  • Manual(M)
  • Operation Plan(OPLAN)
  • Standard Operating Procedures(SOP)
  • Message-Type Directives(ALCOAST)
  • Punitive General Order or Regulation
  • For Official Use Only(FOUO)
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5
Q

This type of instruction is used to promulgate a manual and remains in effect for the life of the manual

A

Transmittal Instruction

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6
Q

A directive prescribing authority or containing information with continuing reference value or that requires continuing action.

A

Instruction (INST)

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7
Q

How long does an INSTRUCTION remain in effect?

A

It remains in effect until it is replaced or cancelled by ORIGINATOR or HIGHER AUTHORITY.

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8
Q

How often should Originators of Instructions**, review their **Instruction?

A

Every 4 years** and validate them through their **DIRECTIVES COORDINATOR.

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9
Q

A directive of a one-time or brief nature** and has the same effect of an **Instruction (INST).

A

Notice (NOTE)

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10
Q

What does all Notice(NOTE)** have in **common?

A

Self-Cancelling Provisions

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11
Q

When will a Notice(NOTE)** be **automatically cancelled?

A

AFTER 1 YEAR

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12
Q

When must** a **Notice(NOTE)** be **issued** as an **Instruction (INST)?

A

If the Notice(NOTE) information is to remain in effect more than a 1 year.

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13
Q

A permanent** type of **Instruction** containing **25 or more pages

A

MANUAL (M)

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14
Q

What is a Manual (M) required to have?

A

A table of contents** and **organized by chapters** and **sections.

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15
Q

How often must a Manual(M) be reviewed?

A

ANNUALLY for content

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16
Q

Who has authority** to **cancel** a **Manual (M)?

A

The Originator or Higher Authority

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17
Q

Any Plan** for the conduct of **Military Operations** in response to a requirement established by a **Responsible Senior Official.

A

OPERATION (OPLAN)

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18
Q

Who prepares an Operation Plan(OPLAN)?

A

Commanding Officer/Commander

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19
Q

A set of Instructions covering those features of Current Operations that lend themselves to a Definite or Standardized Procedure** without loss of **Effectiveness.

A

STANDARD OPERATING PROCEDURES (SOP)

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20
Q

Why does an Office** or **Command develop an SOP?

A

To ensure correct adherence to internal procedures

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21
Q

Commandant Notices** of an **Urgent Nature transmitted through the telecommunications system.

A

MESSAGE-TYPE DIRECTIVES (ALCOAST)

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22
Q

Any Directive** or **Change** to a Directive that is intended to **make specific conduct directly punishable as a crime.

A

PUNITIVE GENERAL ORDER or REGULATION

23
Q

Define For Official Use Only(FOUO):

A

FOUO is a protective marking.

24
Q

Who is authorized** to **issue Directives?

A
  • The Commandant
  • Area, District and Group Commanders
  • Commanders, Maintenance and Logistics Commands
  • Commanding Officers
  • Officers-in-Charge (OINC)
25
Q

Where will an Originator** of a **Directive** find guidance for retaining **Official File Copies?

A

COMDTINST M5212.12, Information and Life Cycle Management

26
Q

What are the two purposes** of the **Standard Distribution List (SDL)?

A
  • To provide contact information for every Coast Guard unit & distribution symbols
  • Provides Instructions** for **correspondence handling throughout the Coast Guard
27
Q

What 2 resources may be accessed to determine which Publications** are required at a **Unit** and if there are **Updates?

A
  • Directives, Publications and Reports Index, COMDTNOTE 5600
  • The Naval Engineering Technical Information Management System(NE-TIMS)
28
Q

What would you find in Directives, Publications and Reports Index?

A

A list of every Directive Issued by the CG and required Distribution List.

29
Q

What would you find in Naval Engineering Technical Information Management System(NE-TIMS)?

A

Specific Technical Publications (e.g. manufacturer’s instruction books and drawings)

30
Q

What is the preferred** method to search in **Naval Engineering Technical Information Management System(NE-TIMS) database?

A

By PLATFORM, in the PLANSET section.

31
Q

What references** must be used to complete a **Department Library Inventory?

A
  • Directives, Publications & Report Index(DPRI)
  • Naval Engineering Technical Information Management System(NE-TIMS)
32
Q

Provides Electronic Copies** of the **Technical Publications & Drawings that are required to be maintained

A

Naval Engineering Technical Information Management System(NE-TIMS)

33
Q

What does NE-TIMS stand for?

A

Naval Engineering Technical Information Management System

34
Q

What does DPRI stand for?

A

Directives, Publications and Reports Index

35
Q

What manual publishes the complete list of CG Directives & their Required Distribution?

A

Directives, Publications & Reports Index (DPRI)

36
Q

What are the 3 basic types of changes** to **Directives?

A
  • REISSUE
  • PAGE REPLACEMENT
  • PEN CHANGE
37
Q

When 50% or more** of the **Original Text** or when the **signature page is changed.

A

REISSUE

38
Q

Issued** when changes to an **Instruction** or **Notice** are **NOT extensive

A

PAGE REPLACEMENT

39
Q

PEN & INK CHANGES** may be used on a **Published Directive** if changes are **minor.

A

PEN CHANGE

40
Q

How may a Directive** be **cancelled?

A

A Directive** may be **cancelled** by another **Directive Issued** by the **Originator or Higher Authority

41
Q

Where does the Statement of Cancellation appear?

A

The Statement of Cancellation** appears in the **third paragraph of the Cancelling Directive

42
Q

Where does the Statement of Cancellation** appear in a **Notice** issued only to **cancel another Directive?

A

It appears in the first paragraph

43
Q

Where would you obtain a Platform’s Distribution Symbol?

A

Standard Distribution List (SDL)

44
Q

What must you do to maintain a Directive** that is not listed for your **Platform?

A

Initiate an Allowance Change Request

45
Q

Where would you find instructions** to initiate an **Allowance Change Request?

A

Chapter 1, Section G of the DPRI

46
Q

How are Instructions(INST) & Notices(NOTE) arranged?

A

Numerical Order** ordered by **Standard Subject Identification Codes(SSIC’s)** regardless of **Originating Authority

47
Q

Chapter ___, Section ___ of the DPRI gives a complete list of stock point addresses & the correct type of order form to be used.

A

Chapter 1, Section C

48
Q

Who is the Sole Authority
for Publishing** and **Issuing Amendments to Naval Engineering Technical Publications (TPs)?

A

ELC (02T)

49
Q

Who maintains a “Master Library” of all Naval Engineering Technical Publications?.

A

ELC (02T)

50
Q

Change Proposals. Recommended changes to existing TPs shall be submitted to ELC (02T) via
the cognizant ___ for approval.

A

MLC

51
Q

WHO determines the distribution of TECHPUB’s
when assigning TECHPUB numbers?

A

ELC (02T)

52
Q

All commands can order TECHPUB’s and Amendments using the _________
requisition system and the routing identifier ZNC.

A

MIL-STRIP

53
Q

WHO assigns numbers to Technical Publications and will
determine which equipment or systems are included?

A

ELC (02T)

54
Q

ELC (02T) will review the circumstances and determine if an amendment to a
Technical Publications should be issued, whenever a requirement exists to:

A
  • Change the physical characteristics or composition of any piece of equipment.
  • Alter the operational characteristics or procedures for any equipment.
  • Change parts or part numbers of any equipment component in sufficient detail to require proper review and evaluation by ELC (02T).

MK1 EOCT ADMINISTRATION FLASHCARDS (5 decks)

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