ENGINEER DEPARTMENT TECHNICAL MANUALS Flashcards
What COMDTINST’s establish policies, procedures and standards for the administration for the paperwork management and directives system?
COMDINST M5212.12 and M5215.6
A military communication in which policy is established or a specific action is ordered, a plan issued with a view to putting it into effect when so directed or in the event that a stated contingency arises and broadly speaking, any communication which initiates or governs action, conduct or procedure.
Directive
When an official document includes any of the following actions:
- Establishes policy
- Prescribes a method or procedure
- Establishes standard of operation
- Establishes or changes organizational structure
- Delegates authority
- Assigns responsibility
- Establishes a form report
- Revises, supplements or cancels a directive.
- What must happen?
A DIRECTIVE must be issued
Name 9 types of directives:
- Transmittal Instruction
- Instruction(INST)
- Notice(NOTE)
- Manual(M)
- Operation Plan(OPLAN)
- Standard Operating Procedures(SOP)
- Message-Type Directives(ALCOAST)
- Punitive General Order or Regulation
- For Official Use Only(FOUO)
This type of instruction is used to promulgate a manual and remains in effect for the life of the manual
Transmittal Instruction
A directive prescribing authority or containing information with continuing reference value or that requires continuing action.
Instruction (INST)
How long does an INSTRUCTION remain in effect?
It remains in effect until it is replaced or cancelled by ORIGINATOR or HIGHER AUTHORITY.
How often should Originators of Instructions**, review their **Instruction?
Every 4 years** and validate them through their **DIRECTIVES COORDINATOR.
A directive of a one-time or brief nature** and has the same effect of an **Instruction (INST).
Notice (NOTE)
What does all Notice(NOTE)** have in **common?
Self-Cancelling Provisions
When will a Notice(NOTE)** be **automatically cancelled?
AFTER 1 YEAR
When must** a **Notice(NOTE)** be **issued** as an **Instruction (INST)?
If the Notice(NOTE) information is to remain in effect more than a 1 year.
A permanent** type of **Instruction** containing **25 or more pages
MANUAL (M)
What is a Manual (M) required to have?
A table of contents** and **organized by chapters** and **sections.
How often must a Manual(M) be reviewed?
ANNUALLY for content
Who has authority** to **cancel** a **Manual (M)?
The Originator or Higher Authority
Any Plan** for the conduct of **Military Operations** in response to a requirement established by a **Responsible Senior Official.
OPERATION (OPLAN)
Who prepares an Operation Plan(OPLAN)?
Commanding Officer/Commander
A set of Instructions covering those features of Current Operations that lend themselves to a Definite or Standardized Procedure** without loss of **Effectiveness.
STANDARD OPERATING PROCEDURES (SOP)
Why does an Office** or **Command develop an SOP?
To ensure correct adherence to internal procedures
Commandant Notices** of an **Urgent Nature transmitted through the telecommunications system.
MESSAGE-TYPE DIRECTIVES (ALCOAST)
Any Directive** or **Change** to a Directive that is intended to **make specific conduct directly punishable as a crime.
PUNITIVE GENERAL ORDER or REGULATION
Define For Official Use Only(FOUO):
FOUO is a protective marking.
Who is authorized** to **issue Directives?
- The Commandant
- Area, District and Group Commanders
- Commanders, Maintenance and Logistics Commands
- Commanding Officers
- Officers-in-Charge (OINC)
Where will an Originator** of a **Directive** find guidance for retaining **Official File Copies?
COMDTINST M5212.12, Information and Life Cycle Management
What are the two purposes** of the **Standard Distribution List (SDL)?
- To provide contact information for every Coast Guard unit & distribution symbols
- Provides Instructions** for **correspondence handling throughout the Coast Guard
What 2 resources may be accessed to determine which Publications** are required at a **Unit** and if there are **Updates?
- Directives, Publications and Reports Index, COMDTNOTE 5600
- The Naval Engineering Technical Information Management System(NE-TIMS)
What would you find in Directives, Publications and Reports Index?
A list of every Directive Issued by the CG and required Distribution List.
What would you find in Naval Engineering Technical Information Management System(NE-TIMS)?
Specific Technical Publications (e.g. manufacturer’s instruction books and drawings)
What is the preferred** method to search in **Naval Engineering Technical Information Management System(NE-TIMS) database?
By PLATFORM, in the PLANSET section.
What references** must be used to complete a **Department Library Inventory?
- Directives, Publications & Report Index(DPRI)
- Naval Engineering Technical Information Management System(NE-TIMS)
Provides Electronic Copies** of the **Technical Publications & Drawings that are required to be maintained
Naval Engineering Technical Information Management System(NE-TIMS)
What does NE-TIMS stand for?
Naval Engineering Technical Information Management System
What does DPRI stand for?
Directives, Publications and Reports Index
What manual publishes the complete list of CG Directives & their Required Distribution?
Directives, Publications & Reports Index (DPRI)
What are the 3 basic types of changes** to **Directives?
- REISSUE
- PAGE REPLACEMENT
- PEN CHANGE
When 50% or more** of the **Original Text** or when the **signature page is changed.
REISSUE
Issued** when changes to an **Instruction** or **Notice** are **NOT extensive
PAGE REPLACEMENT
PEN & INK CHANGES** may be used on a **Published Directive** if changes are **minor.
PEN CHANGE
How may a Directive** be **cancelled?
A Directive** may be **cancelled** by another **Directive Issued** by the **Originator or Higher Authority
Where does the Statement of Cancellation appear?
The Statement of Cancellation** appears in the **third paragraph of the Cancelling Directive
Where does the Statement of Cancellation** appear in a **Notice** issued only to **cancel another Directive?
It appears in the first paragraph
Where would you obtain a Platform’s Distribution Symbol?
Standard Distribution List (SDL)
What must you do to maintain a Directive** that is not listed for your **Platform?
Initiate an Allowance Change Request
Where would you find instructions** to initiate an **Allowance Change Request?
Chapter 1, Section G of the DPRI
How are Instructions(INST) & Notices(NOTE) arranged?
Numerical Order** ordered by **Standard Subject Identification Codes(SSIC’s)** regardless of **Originating Authority
Chapter ___, Section ___ of the DPRI gives a complete list of stock point addresses & the correct type of order form to be used.
Chapter 1, Section C
Who is the Sole Authority
for Publishing** and **Issuing Amendments to Naval Engineering Technical Publications (TPs)?
ELC (02T)
Who maintains a “Master Library” of all Naval Engineering Technical Publications?.
ELC (02T)
Change Proposals. Recommended changes to existing TPs shall be submitted to ELC (02T) via
the cognizant ___ for approval.
MLC
WHO determines the distribution of TECHPUB’s
when assigning TECHPUB numbers?
ELC (02T)
All commands can order TECHPUB’s and Amendments using the _________
requisition system and the routing identifier ZNC.
MIL-STRIP
WHO assigns numbers to Technical Publications and will
determine which equipment or systems are included?
ELC (02T)
ELC (02T) will review the circumstances and determine if an amendment to a
Technical Publications should be issued, whenever a requirement exists to:
- Change the physical characteristics or composition of any piece of equipment.
- Alter the operational characteristics or procedures for any equipment.
- Change parts or part numbers of any equipment component in sufficient detail to require proper review and evaluation by ELC (02T).
