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MK1 EOCT ADMINISTRATION FLASHCARDS > ENGINEER DEPARTMENT FILES > Flashcards

ENGINEER DEPARTMENT FILES Flashcards

1
Q

How many Tag-Out Logs are required to be maintained for each WHEC, WMEC & WAGB class vessel?

A

Two, one for operations & one for engineering. A single Tag-Out Log is required for the other cutters & boats

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2
Q

The Operation Dept Tag-Out Log is used for?

A

All ship systems & equipment not under the authority of the engineer dept

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3
Q

Where is the Operations Department Tag-Out Log maintained?

A

On the bridge or as designated by the CO

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4
Q

The Engineer Dept Tag-Out Log is used for?

A
  • Propulsion Plant
  • Auxiliary
  • Electrical
  • Damage Control Systems & equipment
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5
Q

Where is the Engineer Dept Tag-Out Log maintained?

A

In Main Control or other areas as designated by the EO/EPO

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6
Q

Which Dept maintains the Tag-Out Log on cutters & boats where only 1 is required?

A

Engineer Department

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7
Q

What format or section order is the Tag-Out Log maintained?

A
  • Authorized Officer Letter in the front
  • A copy of Equipment Tag-Out Procedure
  • COMDTINST 9077.1
  • Danger/Caution Tag-Out Index & Record of Audit Sheet (CG-5603)
  • Active Log
  • Inactive Log
  • Instrument Log
  • Spare Log Sheet
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8
Q

Labels associated with OOC & OOCal instruments are logged where?

A

Instrument Log

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9
Q

What is the prime means of preserving the continuity of the Operational History of all machinery installed aboard a cutter?

A

Machinery History File

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10
Q

What units are required to maintain a Machinery History File?

A

All cutters 65 feet & longer

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11
Q

What class vessel maintains separate Machinery History Files for the Pusher & Barge?

A

Composite units, such as 75-WLIC Class

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12
Q

Where would you record the Machinery History File?

A
  • Machinery History Card (CG-2929)
  • CMPlus units maintain an automated file through PMS schedules & Corrective Maintenance Actions
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13
Q

What additional requirements for the Machinery History File is there under MLCLANT area?

A

Machinery History File be maintain for inboard powered small boats & RHI’s assigned to cutter & shore units as part of the Boat Record

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14
Q

A factual & complete ______ is excellent background for the preparation & submission of an alteration or repair request.

A

Machinery History

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15
Q

At a minimum, what should a Machinery History File contain?

A
  • Alteration of machinery from the standard
  • Record of important part numbers
  • Ball bearing & packing size
  • Whenever a large amount of data is to be entered in the History
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16
Q

Note: Machinery safety device deficiencies are always entered in the Machinery Log

A

Note: Machinery safety device deficiencies are always entered in the Machinery Log

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17
Q

How would set up a Machinery History File?

A
  • 1 form is completed for each piece of equipment listed in the cutter’s MICA
  • Forms are indexed in the same way as the equipment is indexed in the MICA
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18
Q

Where must the following events be entered?

  • Repairs
  • Alterations
  • Inspections
  • Safety Device Deficiencies
  • Casualties
  • Failures
  • Parts renewal, including important part numbers
  • Clearance measurements
A

Machinery History File

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19
Q

In a Machinery History File, what must the entries include?

A
  • Date
  • Summary of important data
  • Operating hours
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20
Q

Note: Entries should be entered as soon as feasible after the event

A

Note: Entries should be entered as soon as feasible after the event

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21
Q

What are some examples of ECR’s that would likely be approved?

A
  • Changes necessary to meet operational commitments
  • Correction of crucial safety problems
  • Changes resulting in significant cost savings
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22
Q

What is the official form number for an Engineer Change Request?

A

CG-5682

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23
Q

Who must approve ECR’s for nonstandard boats?

A

The Respective District Commanders

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24
Q

Under the ECR program the authority to change barges is delegated to the ___, who also administer any Barge Engineer Changes.

A

MLC

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25
Q

For tracking purposes, the ____ maintains an ECR database.

A

Engineer Logistics Center

(ELC)

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26
Q

The ELC ECR database includes what information?

A

-ELC Case File #/Tracking # -Originator -Title -Date submitted by Originator -Prototype status -ECR Development Plan -Comments

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27
Q

ECR funding will come from what source if it is Low Cost?

A

Unit AFC-30

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28
Q

ECR funding will come from what source if it is Medium Cost?

A

MLC AFC-4X

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29
Q

ECR funding will come from what source if it is High Cost?

A

Program Manager (3X/4X/AC&I)

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30
Q

Medium-cost ECR have a total cost ____ than the AFC-30 CSMP funding threshold but not to exceed _____ of the cutter class annual AFC-45 standard support level (SSL).

A

Greater, 5%

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31
Q

High -cost ECR have a total cost greater than ___ of the cutter class annual AFC-45 SSL.

A

5%

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32
Q

Where would you find Acquisition Construction & Improvement (AC&I) threshold levels listed?

A

Financial Resource Management Manual (FRMM), COMDTINST M7100.3 (series)

33
Q

Who are “Platform Engineer Changes” Classified by?

A

USCG Office of Engineering (G-SEN)

34
Q

Who are “System Engineer Changes” Classified by?

A

ELC or the System Management & Engineering (SMEF) desk

35
Q

How are the classes of platform engineering changes broken down?

A

-Class A utmost importance -Class B less urgent than Class A -Class C accomplished upon occurrence of specific event

36
Q

These ECR’s are considered to be equivalent to urgent repairs & are accomplished at the first opportunity, but in no case later than one full availability cycle after being issued.

A

Class A

37
Q

These ECR’s are accomplished within two availability cycles from their issue.

A

Class B

38
Q

These ECR’s are either impossible or undesirable to accomplish quickly on all vessels of class. Delay in accomplishing this class of ECR will not impact operational capability.

A

Class C

39
Q

Engineer Change Request form number?

A

CG-5682

40
Q

What are steps 1-5 for preparing an Engineer Change Request (CG-5682)?

A

Step 1: Unit name, POC, Telephone Number, Email& Title Step 2: Background/Purpose Step 3: Impact on Cutter/Boat Mission Characteristics/Capabilities Step 4: Attachments/References Step 5: Submission

41
Q

Where would you find info on maintaining pending & completed ECRs?

A

NEM, Chapter 090

42
Q

Appropriate entries of ECRs are made in the following:

A

-Machinery History -Hull History

43
Q

ELC maintains the Master Engineer Change file for all cutter & boat class. This file contains the following:

A

-Original signed copies of each ECR issued -Case file for each ECR proposal

44
Q

If an ECR is completed?

A

Forward signed copies to ELC & the servicing MLC

45
Q

If an ECR involves Electronic Systems?

A

Forward a signed copy to G-SCE as well as ELC and MLC

46
Q

(ECR) If unit is MICA supported?

A

Submit a Configuration Change Form (OPNAV 4790/CK)

47
Q

IF Class ECR does not apply to unit?

A

Note the same in the completion section & send the signed copies to ELC & Servicing MLC for completed ECR

48
Q

What would you use to record & update unscheduled maintenance repair & casualties?

A

Corrective Maintenance Actions (CMAs)

49
Q

What do CMAs & preventive maintenance tasks have in common?

A

Linked Configuration Item (CIs) & parts that are included on the Maintenance Scheduler

50
Q

Unliked Preventive Maintenance Tasks, CMAs do not have?

A

Master Tasks nor are they associated with Maintenance Procedures.

51
Q

CMAs are important for ________ since they capture information about the task performed.

A

Maintenance History

52
Q

CMAs can also be used to request what?

A

Unscheduled maintenance for repairs & casualties

53
Q

CMAs are entered into CMplus via the CMA option & then exported to WHO using WHAT option?

A

The Servicing NESU using the Shore Maintenance Project (SMP) option

54
Q

The Shore Maintenance Project (SMP) option within CMplus is an electronic request for shoreside maintenance assistance from WHO?

A

NESU, WAT, ESD, MAT & Assistance Teams

55
Q

CMplus groups Maintenance Tasks CMAs together as WHAT?

A

Maintenance Projects

56
Q

Shore Maintenance Plans (SMPs) provide a vehicle for units to comment on WHAT?

A

The quality of work performed or to make general notes

57
Q

The Current Ship’s Maintenance Project (CSMP) File is an administrative method of WHAT?

A

Tabulating all outstanding repairs & alterations

58
Q

Current Ship’s Maintenance Projects are prepared & records retained for all cutters ____ and longer.

A

65 feet

59
Q

Any ____ ____ assigned to a cutter are included in the cutter’s Current Ship’s Maintenance Project program.

A

Standard Boats

60
Q

What is a Current Ship’s Maintenance Project (CSMP) form number?

A

CG-2920

61
Q

Current Ship’s Maintenance Projects are prepared & submitted by the unit for all ___, ___ or ___ work items beyond the capability of the unit’s assigned personnel & for work items scheduled for inclusion into availability work.

A

maintenance, repair or alteration

62
Q

Cutters equipped with CMplus maintain CSMP files WHERE?

A

The CMplus Maintenance Module

63
Q

Units not equipped with CMplus maintain CSMP files WHERE?

A

CSMP form CG-2920 or equivalent

64
Q

The Shore Station Maintenance Record (SSMR) is the standard way to enter the WHAT?

A

Shore Station Maintenance Program

65
Q

What is the form number for the Shore Station Maintenance Record?

A

CG-4094

66
Q

SSMR reports may be initiated by WHO?

A

-Units -Groups/Activities/Sectors -Districts -MLC

67
Q

A copy of all SSMRs is forwarded to WHO?

A

The Unit Program Manager (District or Area as appropriate)

68
Q

How many copies of the SSMR are produced?

A

5

69
Q

Shore based commands with boats attached maintain a separate ____ for each boat assigned.

A

Boat Record File

70
Q

Cutters with boats aboard incorporate their Boat Record Files as part of WHAT?

A

Machinery History File

71
Q

Name the 6 parts or a Boat Record File.

A

Part 1 - Boat Record Book (CG-2580) Part 2 - Boat Inspection Reports Part 3 - CASREPS & CASCORS Part 4 - ECR Pending Part 5 - ECR Completed Part 6 - Pending CSMPs

72
Q

Boat Record File, Part 1 - Boat Record Book (CG-2580) includes pages for?

A

Hull & Machinery History

73
Q

Boat Record File, Part 2 - Boat Inspection Reports are required to be kept for how long before they can be discarded?

A

3 years

74
Q

Boat Record File, Part 3 - CASREPS & CASCORS are required to be kept for how long before they can be before they are transferred to a separate file for an additional two & then discarded?

A

Only current fiscal year CASREPs & CASCORs are kept in the Boat Record File

75
Q

Boat Record File, Part 4 - ECR Pending list WHAT on the cover sheet?

A

-ECR number -Class -Description

76
Q

Boat Record File, Part 5 - ECR Completed list WHAT on the cover sheet?

A

-ECR number -Class -Description -Completion Date

77
Q

Boat Record File, Part 6 - Pending CSMPs Once completed what happens to them?

A

CSMPs are removed, kept in separate file for 3 years & then discarded

78
Q

Corrective Maintenance Actions (CMAs) are used to record & update unscheduled maintenance for WHAT two items?

A

-Repairs -Casualties

MK1 EOCT ADMINISTRATION FLASHCARDS (5 decks)

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