ENGINEER DEPARTMENT FILES Flashcards
How many Tag-Out Logs are required to be maintained for each WHEC, WMEC & WAGB class vessel?
Two, one for operations & one for engineering. A single Tag-Out Log is required for the other cutters & boats
The Operation Dept Tag-Out Log is used for?
All ship systems & equipment not under the authority of the engineer dept
Where is the Operations Department Tag-Out Log maintained?
On the bridge or as designated by the CO
The Engineer Dept Tag-Out Log is used for?
- Propulsion Plant
- Auxiliary
- Electrical
- Damage Control Systems & equipment
Where is the Engineer Dept Tag-Out Log maintained?
In Main Control or other areas as designated by the EO/EPO
Which Dept maintains the Tag-Out Log on cutters & boats where only 1 is required?
Engineer Department
What format or section order is the Tag-Out Log maintained?
- Authorized Officer Letter in the front
- A copy of Equipment Tag-Out Procedure
- COMDTINST 9077.1
- Danger/Caution Tag-Out Index & Record of Audit Sheet (CG-5603)
- Active Log
- Inactive Log
- Instrument Log
- Spare Log Sheet
Labels associated with OOC & OOCal instruments are logged where?
Instrument Log
What is the prime means of preserving the continuity of the Operational History of all machinery installed aboard a cutter?
Machinery History File
What units are required to maintain a Machinery History File?
All cutters 65 feet & longer
What class vessel maintains separate Machinery History Files for the Pusher & Barge?
Composite units, such as 75-WLIC Class
Where would you record the Machinery History File?
- Machinery History Card (CG-2929)
- CMPlus units maintain an automated file through PMS schedules & Corrective Maintenance Actions
What additional requirements for the Machinery History File is there under MLCLANT area?
Machinery History File be maintain for inboard powered small boats & RHI’s assigned to cutter & shore units as part of the Boat Record
A factual & complete ______ is excellent background for the preparation & submission of an alteration or repair request.
Machinery History
At a minimum, what should a Machinery History File contain?
- Alteration of machinery from the standard
- Record of important part numbers
- Ball bearing & packing size
- Whenever a large amount of data is to be entered in the History
Note: Machinery safety device deficiencies are always entered in the Machinery Log
Note: Machinery safety device deficiencies are always entered in the Machinery Log
How would set up a Machinery History File?
- 1 form is completed for each piece of equipment listed in the cutter’s MICA
- Forms are indexed in the same way as the equipment is indexed in the MICA
Where must the following events be entered?
- Repairs
- Alterations
- Inspections
- Safety Device Deficiencies
- Casualties
- Failures
- Parts renewal, including important part numbers
- Clearance measurements
Machinery History File
In a Machinery History File, what must the entries include?
- Date
- Summary of important data
- Operating hours
Note: Entries should be entered as soon as feasible after the event
Note: Entries should be entered as soon as feasible after the event
What are some examples of ECR’s that would likely be approved?
- Changes necessary to meet operational commitments
- Correction of crucial safety problems
- Changes resulting in significant cost savings
What is the official form number for an Engineer Change Request?
CG-5682
Who must approve ECR’s for nonstandard boats?
The Respective District Commanders
Under the ECR program the authority to change barges is delegated to the ___, who also administer any Barge Engineer Changes.
MLC
For tracking purposes, the ____ maintains an ECR database.
Engineer Logistics Center
(ELC)
The ELC ECR database includes what information?
-ELC Case File #/Tracking # -Originator -Title -Date submitted by Originator -Prototype status -ECR Development Plan -Comments
ECR funding will come from what source if it is Low Cost?
Unit AFC-30
ECR funding will come from what source if it is Medium Cost?
MLC AFC-4X
ECR funding will come from what source if it is High Cost?
Program Manager (3X/4X/AC&I)
Medium-cost ECR have a total cost ____ than the AFC-30 CSMP funding threshold but not to exceed _____ of the cutter class annual AFC-45 standard support level (SSL).
Greater, 5%
High -cost ECR have a total cost greater than ___ of the cutter class annual AFC-45 SSL.
5%
Where would you find Acquisition Construction & Improvement (AC&I) threshold levels listed?
Financial Resource Management Manual (FRMM), COMDTINST M7100.3 (series)
Who are “Platform Engineer Changes” Classified by?
USCG Office of Engineering (G-SEN)
Who are “System Engineer Changes” Classified by?
ELC or the System Management & Engineering (SMEF) desk
How are the classes of platform engineering changes broken down?
-Class A utmost importance -Class B less urgent than Class A -Class C accomplished upon occurrence of specific event
These ECR’s are considered to be equivalent to urgent repairs & are accomplished at the first opportunity, but in no case later than one full availability cycle after being issued.
Class A
These ECR’s are accomplished within two availability cycles from their issue.
Class B
These ECR’s are either impossible or undesirable to accomplish quickly on all vessels of class. Delay in accomplishing this class of ECR will not impact operational capability.
Class C
Engineer Change Request form number?
CG-5682
What are steps 1-5 for preparing an Engineer Change Request (CG-5682)?
Step 1: Unit name, POC, Telephone Number, Email& Title Step 2: Background/Purpose Step 3: Impact on Cutter/Boat Mission Characteristics/Capabilities Step 4: Attachments/References Step 5: Submission
Where would you find info on maintaining pending & completed ECRs?
NEM, Chapter 090
Appropriate entries of ECRs are made in the following:
-Machinery History -Hull History
ELC maintains the Master Engineer Change file for all cutter & boat class. This file contains the following:
-Original signed copies of each ECR issued -Case file for each ECR proposal
If an ECR is completed?
Forward signed copies to ELC & the servicing MLC
If an ECR involves Electronic Systems?
Forward a signed copy to G-SCE as well as ELC and MLC
(ECR) If unit is MICA supported?
Submit a Configuration Change Form (OPNAV 4790/CK)
IF Class ECR does not apply to unit?
Note the same in the completion section & send the signed copies to ELC & Servicing MLC for completed ECR
What would you use to record & update unscheduled maintenance repair & casualties?
Corrective Maintenance Actions (CMAs)
What do CMAs & preventive maintenance tasks have in common?
Linked Configuration Item (CIs) & parts that are included on the Maintenance Scheduler
Unliked Preventive Maintenance Tasks, CMAs do not have?
Master Tasks nor are they associated with Maintenance Procedures.
CMAs are important for ________ since they capture information about the task performed.
Maintenance History
CMAs can also be used to request what?
Unscheduled maintenance for repairs & casualties
CMAs are entered into CMplus via the CMA option & then exported to WHO using WHAT option?
The Servicing NESU using the Shore Maintenance Project (SMP) option
The Shore Maintenance Project (SMP) option within CMplus is an electronic request for shoreside maintenance assistance from WHO?
NESU, WAT, ESD, MAT & Assistance Teams
CMplus groups Maintenance Tasks CMAs together as WHAT?
Maintenance Projects
Shore Maintenance Plans (SMPs) provide a vehicle for units to comment on WHAT?
The quality of work performed or to make general notes
The Current Ship’s Maintenance Project (CSMP) File is an administrative method of WHAT?
Tabulating all outstanding repairs & alterations
Current Ship’s Maintenance Projects are prepared & records retained for all cutters ____ and longer.
65 feet
Any ____ ____ assigned to a cutter are included in the cutter’s Current Ship’s Maintenance Project program.
Standard Boats
What is a Current Ship’s Maintenance Project (CSMP) form number?
CG-2920
Current Ship’s Maintenance Projects are prepared & submitted by the unit for all ___, ___ or ___ work items beyond the capability of the unit’s assigned personnel & for work items scheduled for inclusion into availability work.
maintenance, repair or alteration
Cutters equipped with CMplus maintain CSMP files WHERE?
The CMplus Maintenance Module
Units not equipped with CMplus maintain CSMP files WHERE?
CSMP form CG-2920 or equivalent
The Shore Station Maintenance Record (SSMR) is the standard way to enter the WHAT?
Shore Station Maintenance Program
What is the form number for the Shore Station Maintenance Record?
CG-4094
SSMR reports may be initiated by WHO?
-Units -Groups/Activities/Sectors -Districts -MLC
A copy of all SSMRs is forwarded to WHO?
The Unit Program Manager (District or Area as appropriate)
How many copies of the SSMR are produced?
5
Shore based commands with boats attached maintain a separate ____ for each boat assigned.
Boat Record File
Cutters with boats aboard incorporate their Boat Record Files as part of WHAT?
Machinery History File
Name the 6 parts or a Boat Record File.
Part 1 - Boat Record Book (CG-2580) Part 2 - Boat Inspection Reports Part 3 - CASREPS & CASCORS Part 4 - ECR Pending Part 5 - ECR Completed Part 6 - Pending CSMPs
Boat Record File, Part 1 - Boat Record Book (CG-2580) includes pages for?
Hull & Machinery History
Boat Record File, Part 2 - Boat Inspection Reports are required to be kept for how long before they can be discarded?
3 years
Boat Record File, Part 3 - CASREPS & CASCORS are required to be kept for how long before they can be before they are transferred to a separate file for an additional two & then discarded?
Only current fiscal year CASREPs & CASCORs are kept in the Boat Record File
Boat Record File, Part 4 - ECR Pending list WHAT on the cover sheet?
-ECR number -Class -Description
Boat Record File, Part 5 - ECR Completed list WHAT on the cover sheet?
-ECR number -Class -Description -Completion Date
Boat Record File, Part 6 - Pending CSMPs Once completed what happens to them?
CSMPs are removed, kept in separate file for 3 years & then discarded
Corrective Maintenance Actions (CMAs) are used to record & update unscheduled maintenance for WHAT two items?
-Repairs -Casualties
