E2 - Impact on organisations Flashcards
What is Stock Control?
- a database on central servers links to EPOS till systems to update stock levels alerts when it reaches re-order level. Allows implementation of JIT = more efficiency
Positives and Negatives of IT Systems being used for Stock Control in organisations
+ stock levels accurate * re-ordering stock can happen automatically
+ less stock needs to be held meaning you save money on storage space
- stock control systems = expensive to implement & may require staff training
- not always accurate due to theft
What is Data Logging?
- connect to sensors to monitor & automatically log data 24/7 (weather stations)
Positives and Negatives of IT Systems being used for Data Logging in organisations
+ more accuracy than manual data log
+ can be logged regularly & longer time meaning more accuracy of patterns
- sensors rely on wireless connectivity - if interfered = readings missed
- sensors not calibrated correct = inaccurate readings
What is Data Analysis?
- spot trends
- data mining, large data sets analysed to predict future trends (loyalty cards)
Positives and Negatives of IT Systems being used for Data Analysis in organisations
+ help spot trends & improve business
+ can be outputted in different formats (graphs)
- incorrect data = incorrect analysis
- for data to be analysed it must first be stored meaning its subject to threats
What are General Office Tasks
- managing finances, generating invoices & producing company accounts
Positives and Negatives of IT Systems being used for General Office Tasks in organisations
+ more efficiency (mail merge)
+ requires less specific skills & allows staff to perform more roles in business
- more ICT skills = higher costs meaning more stress
- IT support staff is expensive
What are Creative Tasks in relation to IT systems used by organisations?
graphics editing - photoshop
Positives and Negatives of IT Systems being used for Creative Tasks in organisations
+ easier to edit (CAD designs)
+ easily shared electronically to clients etc (email)
- requires huge hard disc storage capacities
- more illegal sharing of original creative work = copyright piracy
Positives and Negatives of IT Systems being used for Advertising in organisations
+ businesses can directly advertise to people who are likely to have interest in their products
+ can reach huge audience for less cost = more efficiency
- more spam emails, sell fake products & phishing email trick you to reveal private info
Positives and Negatives of IT Systems being used for Manufacturing in organisations
+ same standard repeatedly meaning no human errors & consistent quality
+ machines need no break & no payment meaning the business saves business money & better efficiency
- people lose jobs
- initial cost of CAM software & machinery is even higher cost
Positives and Negatives of IT Systems being used for Security in organisations
+ business need less security staff
+ better security from theft
- privacy concerns, employees feel they are being constantly watched
- systems can provide false sense of security meaning people may not take traditional security checks seriously
Impact of using IT Systems for Organisations ( User experience )
Ease of Use - Less training & encourage adoption of new system
Performance - Allows employees to do their job guicker
Availability - IT Systems improves availability of resources
Accessibility - Invest in adaptive to avoid discrimination
Impacts of using IT Systems for Organisations ( Employee & Customer needs )
- communication tools meaning better efficiency & employees can work remotely, and better customer support, automate many tasks
Different Impacts for organisations using IT Systems ( 10 )
- User Experience
- Employee & Customer Needs
- Cost
- Implementation
- Replacement / Integration
- Productivity
- Working practices
- Staff Training Needs
- User Support
- Security
Impact of using IT Systems for Organisations ( Cost )
- fewer employees meaning lower costs within manufacturing
- but there are costs within the IT Systems : replacement/repair/maintenance, IT Support Staff, Staff Training
Impact of using IT Systems for Organisations ( Implementation )
Timescales - delivery & installation of new systems impacts efficiency
Testing - ensure there is no bugs in the systems
Downtime - no system available, impacts productivity & sales
Impact of using IT Systems for Organisations ( Replacement/Integration )
- when new system is implemented theres a period of teething problems meaning lower efficiency .:. new systems are integrated during quiet times for business (night)
Impact of using IT Systems for Organisations ( Productivity )
- PC can work 24/7 without breaks & mistakes,
- employees may waste time such as browsing on social media
- can become to reliant on tech & if tech fails we cannot perform jobs effectively
Impact of using IT Systems for Organisations ( Working Practices )
- growth of teleworking, work from home, save time & money on travel ( more stress as work becomes apart of your social life )
Impact of using IT Systems for Organisations ( Staff Training Needs )
- IT Systems affect the way we work meaning staff need to have training to adapt to these changing work roles
Impact of using IT Systems for Organisations ( User Support )
- helps employees with technical problems so productivity isn’t affected - salary = more costs
Impact of using IT Systems for Organisations ( Security )
- antivirus, team to maintain PCs
- staff training on safe IT use
( both increase costs) - otherwise you are fined by data protection act
- could go out of business if data is lost/hacked
