Deck 1 Flashcards
has been defined as one of the functions under procurement, along with expediting, sourcing, contracting,supplier quality , etc.
Purchasing
LEED
Leadership in Energy and Environmental Design
Purchasing is the sourcing ,acquisition, contracting and cost arm of the material management role.
This requires that the department work cooperatively and collaboratively with the departments that is serves.
Relationships
Purchasing job tasks
Vendor Control
Process Management
Internal Resources
Value Analysis
Task with monitoring vendor visitations and to cooperate with the compliance officer in making sure vendors who visit the hospital are registered with corporate compliance.
Credential correctly on visits.
Complete Business Associated Agreement (BAA)
Properly identified as they visit departments.
Vendor Control
Has to continually monitor the cost of operations including the cost of ordering and using the supplies and service agreement for the hospital.
Process Management
Serves as resource to other departments in area of budget process.
Participate in process by projecting cost impact to contracts and agreements in place.
Departments should be advised of utilization trends and purchasing opportunities to reduce cost based on benchmarking data or product changes.
Internal Resources
Key role to provide cost and analytics support
Analyzes each cost in total use of products and how it compares to ROI (Return On Investment) for hospital
A committee reviews the total life cycle of a process or product, taking into consideration the complete flow of the products from acquisition to disposal.
Value Analysis
What are the four basic step that involve Purchasing
Requisition processing
Sourcing
Negotiations
Ordering
Are formal requests from an end user for either stock products from a facility’s central store, or non-stock products from outside of the organization.
What is a Requisition
A request from a department for one of more items that are carried in the organization warehouse or storeroom.
Stock Requisition
Is prepared by the department not carried in warehouse or store room.
It is used for one-time or repetitive type purchases
Repetitively ordered non-stock generally be added to item master
Once in item master only item number with quantity and unit to purchase
One time or very limited basis are not generally added to item master. Called non-file
Non-Stock Requisition
Is an older version of a non-stock requisition and is seldom used in today’s automated environment.
Defined as traditionally hard-copy in house reusable requisition.
Usually printed on card stock paper used in manual ordering systems.
Prepared by department to obtain repeat, non-stock items that are used regularly
TR travels back to department requesting department PO and delivery information.
Not used for one-time purchases
Travel Requisition (TA)
Preferred method today and replaces manual requisitions.
Saves time by reducing redundant typing, creates accurate order
Systems allow for creation of commonly ordered item list-similar to TA
List can contain stock and non-stock
Electronic Requisitions
Distribution device that most requires fixed installation of electronic guidance system. Used for unmanned delivery of small materials.
Automated Guided Vehicles
