Data Management

Question 1

What is data?

Answer 1

Data is defined as facts or figures that are stored in or used by a computer.

Question 2

How is data collected, analyzed & stored within your employer’s organization

Answer 2

By email

spreadsheets

Digital central file database

Vision which is an integrated management system which incorporates all the management processes into a single database

Connect which is an intranet communication system incorporates documentation, templates, and process guidance

Question 3

How to ensure the security of data?

Answer 3

password protecting documents

reviewing access to certain folders

Encrypting emails

Question 4

What legislation dictates the storage & sharing of information?

Answer 4

Data protection act 2018

The Data Protection Act 2018 is the UK’s implementation of the General Data Protection Regulation (GDPR). Everyone responsible for using personal data has to follow strict rules called ‘data protection principles’. They must make sure information is used fairly, lawfully and transparently.

Question 5

What is GDPR?

Answer 5

General Data Protection Regulation 2018

Companies covered by GDPR are accountable for their handling of people’s personal information.

Question 6

What is the Freedom of Information Act 2000

Answer 6

It gives people the right to access information held by public bodies.
The public body must tell individual requesting sight of the information whether it holds it
The public body required to supply the information within 20 working days in the format requested

Question 7

What is a Business Management System?

Answer 7

A BMS is a set of tools for strategic planning and tactical implementation of policies, practices, and guidelines, processes and procedures that are used in the development, deployment and execution of business plans and strategies and all associated management activities