Data Management Flashcards
What is EDMS?
Electronic Data Management System
What is the point of EDMS?
To store all documentation in a logical order that you can refer back to.
Will ensure that data can be accessed easily for auditing purposes.
Why do we issue internal cost data to the team?
To monitor changes in trends within the market based on contractors tender returns.
What are the internal sources of cost data?
Tender returns / market testing
Benchmark data
Previous cost plans
Internal cost database
What are the external sources of cost data?
SPONS
BCIS
Suppliers
How do you update projects for time and location?
Time - TPI / BCI
Location - Location factor
Why do some people not trust benchmarking?
Using old data is not live to the market.
They must be updated regularly.
What did you include in benchmarking?
Contract details
Description of project
GIA, NIA
Contract sum
Project base date
Location of project
What is the ISO standard for Quality Assurance?
9001
What is big data?
There is more data being collected in the world than ever before.
Big data is the term used to describe the collection of this data and analysis to produce a useful output.
Can you name any sources of data run by RICS?
iSurv
BCIS
What are the levels of BIM?
Level 0) 2D drawings
Level 1) Partial collaboration - 3D views
Level 2) Full collaboration - 3D CAD model
Level 3) Full integration - 3D CAD model, 4D sequencing, 5D cost, 6D project lifecycle information
Level 4) To go further
What is the BCIS?
Building Cost Information Service
Provides cost and price data for the UK construction industry.
Advantages and disadvantages of a project extranet?
Advantages:-
1. Improves communication
2. 24 hour access
3. Efficient
4. Secure
Disadvantages:-
1. Can be expensive
2. Requires maintenance
3. May require training to use
Do any of your projects use a project extranet?
Asite, Verisae.
A computer network that allows external parties to view project files on a secure platform.
This allows the safe storage of project information in a central location for all parties to access and keeps a log of what has been issued.
Brexit impact on GDPR?
UK GDPR is now in place and has replaced the EU GDPR. UK GDPR has been incorporated into UK Law alongside the DPA 2018.
The Independent Commissioner’s Office (ICO) are an independent supervisory body of the UK’s data protection legislation.
What date was UK GDPR introduced?
1st January 2021
What is your understanding of the term Confidentiality?
Where information is provided but is subject to confidence and not shared without permission.
What is your understanding of the term Meta Data and why is this
important?
Meta Data is information about a specific piece of data.
For example when sharing a cost planning document, the Meta Data associated with this could consist of information about the author, the file size, the date the document was created and keywords to describe the document.
In a scenario where we are sharing a document or removing confidential components of a document we should ensure that any confidential meta data is not shared inadvertently.
What is your understanding of Intellectual Property and Copyright?
This is the right to control the use and ownership of original works.
It is common within construction for a client to be granted license for use and reproduction of copyright material which should be clearly defined.
This could be the right to use a particular design by a subcontracting specialist who retains control of the original copyright.
What is the Freedom of Information Act 2005?
This is the primary piece of UK legislation that controls the access to official information.
The act permits the public right of access to information held by public authorities.
Public Authorities must publish certain information through the public authorities publication scheme. Members of the public are entitled to request information from authorities.
The act covers all information held and not just information since the act came into effect.
What are the benefits of cloud-based storage systems?
Easy access anywhere in the world.
Secure/password protected.
Low set up cost.
Access control for confidential files and folders.
Multiple users can access the same documents.