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EH APC Cards > Data Management > Flashcards

Data Management Flashcards

1
Q

Sources of information and data?

A

Internal cost data (Benchmark+), external e.g., BCIS

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2
Q

Methodologies and techniques to collect, collate and store data?

A

Collect – tender process, questionnaires. Store - Secure password protected and two stage authentication systems.

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3
Q
  1. What are some of the rules about handling client’s data?
A
  • Abide by UK GDRP and Data Protection Act 2018
  • Respect and maintain confidentiality, keep records of consent to store data
  • Identify any conflicts in handling or seeing the data
  • Review contractual clauses in appointment docs/terms of engagement
  • Refer to my firms guidance
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4
Q

What is UK GDPR?

A
  • General Data Protection Regulations – EU regulation brought into UK as UK GDPR by the Data Protection Act 2018
  • Standardises data protection, sets out fundamentals for data protection principals relating to how data is collected, processed, stored and used
  • UKGDPR sets our principles for how data should be processed
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5
Q

What are the 7 principles?

A
  • Lawfulness, fairness and transparency
  • Purpose limitation
  • Data minmisation
  • Accuracy
  • Storage limitation
  • Integrity and confidentiality
  • Accountability
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6
Q

What punishments are there for failing to comply with UK GDPR?

A

Fines of up to £17.5m or 4% of your total worldwide annual turnover, whichever is higher.

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7
Q

What is the Data Protection Act 2018?

A

Legislation that controls how your personal information is used by organisations, businesses or the government

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8
Q

What personal rights are afforded under the Data Protection Act?

A
  • The right to find out what information the government and other organisations store about you. These include the right to:
    • be informed about how your data is being used
    • access personal data
    • have incorrect data updated
    • have data erased
    • stop or restrict the processing of your data
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9
Q

What is the Freedom of Information Act 2000?

A

Gives the public a general right of access to information held by public authorities or by persons providing services for them.

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10
Q

How do you/your firm ensure client data is safe?

A
  • Encryped laptops
  • Two-stage authentication to access systems
  • Sending files with personal data through password protected file transfer systems not email
  • Files assigned level of confidentiality – which assigns access restrictions and storage procedures
  • Regular compliance training
  • Regular review and update of client data when undertaking new projects
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11
Q

What is BIM?

A
  • Building Information Modelling
  • BIM is a process for creating and managing information on a construction project throughout its whole life cycle. This may include digital models but is not solely limited to digital information.
  • RICS publish guidance note: BIM for Cost Managers
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12
Q

What are the levels of BIM?

A

Level 0-3

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13
Q

What is the UK BIM Framework?

A
  • The UK BIM Framework sets out the approach for implementing BIM in the UK using the framework for managing information provided by the ISO 19650 series.
  • Replaces the traditional level 2 requirement for BIM.
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14
Q

What is BCIS?

A
  • Building Cost Information Service – RICS founded platform providing cost and price data for the construction industry
  • Focuses on providing comprehensive and accurate independent data
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15
Q

What is the BCIS used for?

A

Used as a source of cost data for preparation of cost plans and estimates, and to benchmark cost and prices

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16
Q

What benchmarking tools does BCIS have?

A

Provides different inflation indices for construction including:
* BCIS Tender Price Indices - measures the movement in prices at tender stage
* BCIS Output Price Indices - measures average price of projects currently on site

17
Q

How does your company store historical cost data?

A
  • Dedicated cost intelligence team
  • Captured in the same format as BCIS
  • Collation of inhouse inflation indices
  • Collated in centralised repository based on sector and type of work
  • Insight system to capture cost plans, cost estimates, tender prices
  • Protected cloud based system
18
Q

How long can you keep personal data for and is there legislation covering this?

A
  • UK GDPR storage limitation - but does not set specific time limits
  • Will depend on how long you need the data for your specified purposes
  • But cannot keep for longer than is necessary for the purposes for which the personal data are processed
19
Q

What is your businesses classification of documents?

A
  • Public - Information that can be made available in the public domain
  • Baseline - information that does not contain sensitive business or personal data e.g., general personal data, governance documents
  • Sensitive - information that if lost, exposed, or corrupted, could result in reputational loss, financial loss, or provide competitive advantage to competitors e.g., framework rates
  • Confidential - as above and loss of such information could result in
  • fines and prosecution e.g., sensitive personal info, intellectual property, passwords that could lead to access of information
  • Client Confidential - Where a client requires use of their own classification scheme (e.g., a national government, or a nuclear regulator), documents should be considered as AtkinsRéalis Client Confidential.
20
Q

What forms of data do you regularly use, and how is it used to help your business?

A

Internal cost data (Benchmark+), external e.g., BCIS. Informs rates, used to benchmark.

21
Q

ISO9001?

A

We QA check documents before they are issued, store project info in project specific folders.

22
Q

What do you do if two parts of your business are working for a client and contractor on same project/Conflict of interest of data?

A

Information barrier, separate file structure

23
Q

Difference between data protection act and uk gdpr

A

Uk GDPR sits alongside the data protection act and should be read in conjunction with the act

EH APC Cards (20 decks)

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