Data management Flashcards
Can you tell me three principles of GDPR and the Data Protection Act 2018?
Used fairly, lawfully and transparently
Accurate and, where necessary, kept up to date
Kept for no longer than is necessary
How do you comply with GDPR and the Data Protection Act 2018 in your role?
By complying with my firms data protection policy
Give me an example of how you process and handle confidential information.
When receiving instructions I ensure that personal data such as name, address and contact numbers are kept within the firm and only used for the relevant matter
Give me an example of how you ensure that data is kept securely.
Personal data is kept in our internal database that is password protected
What do the Privacy and Electronic Communications Regulations 2003 apply to?
There are specific rules on: marketing calls, emails, texts and faxes; cookies (and similar technologies)
What is copyright?
The exclusive and assignable legal right, given to the originator for a fixed number of years, to print, publish, perform, film, or record literary, artistic, or musical material.
Can it be transferred?
Yes, the owner can transfer or sell the rights to others
What is the Freedom of Information (Scotland) Act 2002?
The Freedom of Information (Scotland) Act 2002 (FOISA) is an Act of the Scottish Parliament which gives everyone the right to ask for any information held by Scottish public authorities including NRS
Who are the data controllers for National Records of Scotland?
The Registrar General for Scotland and the Keeper of the Records of Scotland
Explain to me limitation and the Prescription and Limitation (Scotland) Act 1973 (as amended).
Provides that obligations to pay damages arising from breach of contract and/or breach of delictual (tortious) duty of care are extinguished if they have existed for 5 years without a relevant claim having been made
How many years can actions be raised within under this Act?
5 years from knowledge of loss
Give me an example of a property information tool.
Pastmaps
Tell me about how you extract data from a source regularly used in your role.
Use of ASPC to derive sales comparables
What are the limitations of primary/secondary data sources?
The limitation to primary data is the expense and time is spent on gathering data, whereas secondary information may be inaccurate or irrelevant
How do you validate information?
Authority: Who is the author? What are their credentials? …
Accuracy: Compare the author’s information to that which you already know is reliable. …
Coverage: Is the information relevant to your topic and does it meet your needs? …
What is the difference between a deed and a registered title?
The deed is the physical document that proves ownership
The title is the concept of legal ownership that the deed grants you
How do you source title information?
Scotlis
What are the differences between manual and electronic records?
Electronic records are records that are stored on a digital medium, like a computer or a mobile device. They are created, accessed, and maintained in digital form.
Physical records are pieces of paper that contain information about an event. Records can be kept in many different formats, such as a photograph, video recordings, or a written account of the event.
