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QS APC > Data Management > Flashcards

Data Management Flashcards

1
Q

How long do you keep data for?

A
  • 6 years if the contract is signed underhand
  • 12 years if contract is signed as a deed
  • RICS recommends up to 15 years.
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2
Q

What type of data systems are used in your organisation?

A
  • Shared hard drive
  • backed up severs
  • Online storage (Drop box)
  • Microsoft Teams
  • Project extranet
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3
Q

What is a project extranet?

A

A computer network that allows external parties to view files on a secure platform (Skanska - SkanShare)

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4
Q

What are the advantages of a project extranet system?

A
  • Improves communication
  • 24 hour access
  • Efficient
  • Secure
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5
Q

What are the dis-advantages of a project extranet system?

A
  • Expensive
  • Requires maintenance
  • May require user training
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6
Q

What are the benefits of a cloud-based system?

A
  • Easy to access anywhere in the world
  • Low set up costs
  • Can work in Realtime
  • Secure and password protected.
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7
Q

What pricing data is available to you?

A
  • BCIS
  • in house records
  • costs books
  • benchmarking
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8
Q

What is the Data Protection Act 2018?

A

The act controls how your personal information is used.

It is the UK’s implementation of GDPR

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9
Q

What is GDPR?

A
  • Is a regulation in EU law on data protection and privacy
  • It also addresses the transfer of personal data outside the EU and EEA areas
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10
Q

What is the purpose of GDPR?

A
  • It was designed to harmonise data privacy laws across the EU to provide greater protection and rights to individuals.
  • It was also created to alter how businesses store date and handle data.
  • There are large fines for a breach of these rules.
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11
Q

Who are the key persons outlined in GDPR?

A

Data Controller - person who decides how and why to collect and use data.

Data processor - Person who processes data on behalf of the controller.

Data subject - Individual. Who the data is about.

Data protection officer - Person who ensures compliancy with the act.

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12
Q

What constitutes to personal data?

A
  • Information related to a person that can be used to directly or indirectly identify a person
  • name, photo, email address, bank details, medical information, computer IP address.
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13
Q

What is the difference between a data controller and a data processor?

A
  • Controller decides why and how information is used
  • The processor processes personal data.
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14
Q

What are 8 individual rights under GDPR?

A
  1. To be informed
  2. To access
  3. To rectification
  4. To erasure
  5. To restrict processing
  6. To data portability
  7. To object
  8. To automated decision making/profiling
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15
Q

Who enforces GDPR?

A

The information commissioners office

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16
Q

What is the freedom of information act?

A
  • The Freedom of Information Act 2000
  • Provides public access to information held by public authorities upon request.
17
Q

If you intend to destroy a document, what should you consider beforehand?

A
  1. Is the document an original contract or legal document?
  2. Can the document be required for litigation or other purposes?
  3. Does the document relate to a live project?
  4. Is a back-up copy avaliable?
18
Q

What measures could be taken to protect sensitive information?

A

Have non-disclosure agreements in place and use password protected servers or lockable cabinets.

19
Q

How can we protect data when transferring it?

A

Encryption, recorded special delivery, mark it as confidential, use a secure network.

20
Q

What is an information barrier?

A

A physical or electronic separation of individuals within the same firm.

Aim is to protect confidential information.

21
Q

What is BIM?

A

Building Information Modelling

22
Q

Tell me about BIM

A

BIM is a process that encourages collaborative working between all the disciplines involved in design, construction, maintenance and use of buildings.

23
Q

What are the advantages of BIM?

A
  • You are able to make design changes easily on site
  • It encourages better planning and design
  • Anyone, anywhere in the world with access is able to and collaborate
24
Q

What are the disadvantages of BIM?

A
  • It doesn’t pick up clash detection as accurately as it suggests
  • It requires a lot of investment in training to be able to use it
  • The software is expensive and sometimes firms cannot afford it.
25
Q

What is Elemental Cost Analysis?

A

A full appraisal of costs involved in previously constructed buildings and is aimed mainly at providing reliable information that will assist in accurately estimating cost of future buildings.

26
Q

What is a database?

A

a database is an organized collection of data stored and accessed electronically.

Databases are used for storing, maintaining and accessing any sort of data. They collect information on people, places or things.

That information is gathered in one place so that it can be observed and analysed.

Databases can be thought of as an organized collection of information.

QS APC (23 decks)

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