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HD APC OCT 21 > Data Management > Flashcards

Data Management Flashcards

1
Q

What data sources do you use in your day to day work?

A
  • CoStar
  • Datscha
  • CACI
  • Land Registry
  • GOAD
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2
Q

What is the critical step when using online databases?

A

To verify as far as reasonably possible the data provided.

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3
Q

What are the means of verifying data?

A
  1. Talk to source eg. Agents

2. Triangulate - Where you look to confirm the same data via separate sources.

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4
Q

What is the key principle of data storage?

A

That data is safely stored but accessible to those who need it.

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5
Q

What are some methods you might use to protect data?

A
  • Fire wall
  • Restricted file access
  • Password
  • Disk encryption
  • Backups
  • Safe
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6
Q

How does BNPPRE ensure the confidential data it holds is kept safe?

A
  • Restricted file access
  • Passwords
  • Backups
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7
Q

What is the relevant legislation that governs data and its protection?

A

GDPR 2016 and the Data Protection Act 2018

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8
Q

What is the difference between GDPR 2016 and Data Protection Act 2018?

A

GDPR = Clear obligation for businesses using personal data in the EU, with sanctions

Data Protection Act = UK implementation of GDPR rules

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9
Q

What responsibilities does GDPR / DPA 2018 set on UK Businesses?

A
  • Undertake impact assessments
  • Responsibly use data
  • Keep records
  • 8 rights of individuals to their own personal data
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10
Q

What is the penalty for breaching GDPR / DPA 2018?

A

Either

  • £20m fine; or
  • Fine at 4% of global turnover.

Whichever is higher!`

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11
Q

What are the individual rights that all people have regarding their personal data?

A
  1. Informed
  2. Access
  3. Rectification
  4. Erasure
  5. Object
  6. Avoid automated decisions
  7. Restricted processing
  8. Portability
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12
Q

What are the principles of GDPR?

A

Data storage must be:

  • Lawful
  • Limited
  • Legitimate
  • Accurate
  • Protected
  • Confidential
  • Accountable
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13
Q

Is there any RICS core materials on Data?

A

No, however there is a proposed new professional statement: ‘Data Handling and the prevention of cyber crime’

No date set

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14
Q

What is the purpose of the proposed PS ‘Data handling and the prevention of cyber crime’?

A

To set mandatory guidance for RICS members on the capture, storage, security and usage of data.

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15
Q

What did you learn in your CPD on data protection?

A

BNPPRE Data Protection Awareness

  • What constitutes personal data
  • Relevant regulation
  • Sanctions
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16
Q

What constitutes personal data?

A

Any information that may relate to the identification or identifiable nature of a person.

  • telephone no.
  • credit card details
  • number plate
  • address
  • appearance
17
Q

In your example regarding relocating headquarters in London, how did the data you gather help you in making recommendations regarding sites to the client?

A

The client wanted an office that would help them attract and retain talented staff. Transport, shopping and nightlife amenities important to them.

18
Q

In your example regarding relocating headquarters in London, what confidential data were you using?

A
  • Addresses of employees

- Consultation notes with employees

19
Q

How do you set up a password on a document?

A

File –> info –> protect –> encrypt with password

20
Q

In your COVID-19 pandemic info example, what were the limitations on the use of the data?

A

Some of the information we were provided with were agreed in confidence with their landlords. Therefore, this information could not be used directly in negotiations. It could only be referenced without name.

21
Q

In your COVID-19 pandemic info example, how did you flag the data?

A

Any NDA data was highlighted in red in the document. The document was also labelled with the word “confidential” in the title. It was also password protected, and access was only given to staff members who were aware of what was confidential in the document.

22
Q

Tell me about any AVMs that your company uses for valuation purposes?

A

Argus Investor and Argus Developer

23
Q

What is data/disk encryption?

A

The process of converting information into an alternative form where only authorised parties can convert it back.

24
Q

What is a firewall?

A

Monitors and controls incoming and outgoing network traffic. A barrier between trusted and untrusted networks.

25
Q

Tell me about a property information system you have assisted in making or maintaining?

A

Lease advisory adjustment schedule

26
Q

What records are still kept manually in your office?

A

Converted to paper light so very little. Anything considered essential to retain is in secure storage and can be called back to the office within 2 days.

27
Q

Outline some client reports where you have relied upon property information systems?

A 
LA work (CoStar and PIPnet)
Research (Datscha)
28
Q

If a company has a data breach, what must they do?

A
  • Inform the person(s) affected

- Inform the Information Commissioners Office (ICO) in 72 hours

29
Q

What is ‘data accountability’?

A

A new principle that companies must be able to prove to the ICO that they comply with the Data Protection Act 2018.

30
Q

What is copyright? What do they provide?

A

Rights granted to an author / creator / owner which prevents other companies marking copies of that product for a certain time period. Can be licence, assign or transfer.

31
Q

What must you do when dealing with copyright material?

A

Acknowledge the copyright in any work

32
Q

How does BNPPRE comply with GDPR?

A
  • Staff training
  • Ensure data is for specific and legitimate purposes
  • Regularly update KYCs
33
Q

What is an NDA? How does it work?

A

A non disclosure agreement. This is where two parties agree that they will not disclose the details of a matter or transaction to any third party.

34
Q

What is the freedom of information act 2000?

A

Every member of the public has the right to request information from public authorities. They also have the right to know what information is held on them by companies.

HD APC OCT 21 (18 decks)

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