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AAPC 18-001 > Contracting Exam 2 > Flashcards

Contracting Exam 2 Flashcards

1
Q

What are the response times for Solicitations?

A

30 days (reasonable amount of time)
-KO may combine synopsis/solicitation for commercial items
45 days for R&D actions that exceed the SAT ($150K)

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2
Q

Publicizing Contracting Actions is which FAR Part?

A

FAR Part 5

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3
Q

What is a Synopsis?

A 
A “snapshot” of the requirement that the government is trying to fulfill.
Examples of included data:
-Description of action
-Quantity
-Place of performance
-Competition requirement
-Date the solicitation will be published
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4
Q

True or False: A synopsis is posted on FedBizOpps?

A

TRUE

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5
Q

What are the exceptions to publicizing?

A
  • Synopsis cannot be worded to preclude disclosure of an agency’s needs and disclosure would compromise national security
  • Unusual and compelling urgency
  • Foreign Military Sales (if source directed)
  • Required by statute
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6
Q

What is the preferred method of describing requirements?

A

Performance Work Statement (PWS)

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7
Q

Sealed Bidding is in which FAR part?

A

FAR Part 14 (Invitation For Bids)

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8
Q

True of False: The primary method of contract for construction is Sealed Bidding

A

TRUE

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9
Q

What is a Construction Contracting?

A
  • Definition – Construction means construction, alteration, or repair (including dredging, excavating and painting) of buildings, structures, or other real property
  • Primary method of contract for construction is sealed bidding
  • Must prepare a performance evaluation for all contracts over $700,000 and for any construction contract, regardless of value, if terminated for default. FAR 42.1502(e).
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10
Q

What is the Buy American Act?

A
  • Buy U.S. products over foreign manufacture
  • Supports U.S. socio-economic goals
  • Exceptions to the Act:
    - Are for use outside the US
    - Unreasonable cost
    - Domestic preference inconsistent with public interest
    - Are not mined, produced or manufactured in the US in sufficient quantities
    - Purchased specifically for commissary resale
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11
Q

What is a Commercial Item

A

Item that has been or will be sold to the general public; may require minor government directed modifications

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12
Q

What is a D&F?

A

Determination and Findings- Rationale for business decisions made concerning the acquisition (i.e. Exercising option years)

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13
Q

When is a Justification and Approval (J&A) required?

A

Sole Source Requirement

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14
Q

What is a CLIN?

A

Contract Line Item Number: Specify the products or services being procured.

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15
Q

What information goes into a CLIN?

A
  • Unit price
  • Item Description
  • Delivery schedule
  • Accounting Classification
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16
Q

What contract is used when it is not possible, at the time of award, to accurately estimate the extent or duration of the work or to anticipate future costs with a degree of confidence?

A

Time and Materials

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17
Q

What FAR covers Multi-year and Multiple year (Special Contracting Methods) contracts?

A

FAR Part 17

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18
Q

Supply/Service contracts will not exceed how many years?

A

5 years

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19
Q

To exercise an option you need what written justification?

A

D&F (Determination & Findings)

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20
Q

Cost reimbursable contracts require vendors to provide what type of outcome?

A

Best Effort

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21
Q

There’s a serious doubt about the stability of market or labor and conditions during an extended period during a specified contingency, a recommended fixed price contract type to use is what?

A

Fixed Price with an Economic Price Adjustment

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22
Q

What is a Multiyear contract?

A
  • A contract for the purchase of supplies or services for more than 1, but not more than 5, program years
  • Requires congressional approval
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23
Q

What is a Multiple Year contract?

A
  • Not the same as Multi-year contracts
  • May be IDIQ contracts or contracts with annual options
  • Does NOT require Congressional Approval
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24
Q

Contracting Officer may exercise options only after determining that:

A
  • *Funds are available
  • Option fulfills an existing need
  • Option is the most advantageous method of fulfilling the need
  • Option was synopsized IAW FAR Part 5
  • *Determination and Findings
  • Supply/Service contracts will not exceed 5 years (Base year plus 4 option years)
25
Q

A contract for SUPPLIES that does not procure or specify a firm quantity of supplies and that provides for the issuance of orders for the delivery of supplies during the period of the contract is a ?

A

Delivery Order contract

26
Q

A contract for SERVICES that does not procure or specify a firm quantity of services and that provides for the issuance of orders for the performance of tasks during the period of the contract is a ?

A

Task Order contract

27
Q

Indefinite Delivery Indefinite Quantity (IDIQ Contract)

A
  • An IDIQ contract provides for the procurement of an indefinite quantity of supplies and/or services
    - Seller furnishes Guaranteed Minimum Amount (number of units or dollar amount)
    - Contains Maximum or “Ceiling Price” limiting total value of the contract
28
Q

Contract Types is covered in which FAR Part?

A

FAR Part 16

29
Q

Types of Fixed Priced contracts

A
  • Firm fixed price (FFP)
  • Fixed price with economic price adjustment (FP EPA)
  • Firm fixed price, level of effort term (FFP LOE)
  • Fixed price incentive fee (FPIF)
30
Q

Types of Cost Reimbursement contracts

A
  • Cost Plus Incentive Fee (CPIF)
  • Cost Plus Fixed Fee (CPFF)- New product Dev. & Test
  • Cost Plus Award Fee (CPAF)
31
Q

Sealed Bidding generally utilizes which major contract type?

A

Firm Fixed

32
Q

What are the Solicitation Types?

A
  • Request for Quotation (RFQ) – Simplified Acquisition Procedures - FAR Part 13
  • Invitation for Bid (IFB) – Sealed Bidding – FAR Part 14
  • Request for Proposal (RFP) – Negotiation – FAR Part 15
33
Q

What is a BOA?

A

A Basic Ordering Agreement (BOA) is a written instrument of understanding, negotiated between an agency, contracting activity, or office and a contractor.

-May be used to expedite contracting for uncertain requirements

**BOAs are not contracts

34
Q

What is a BPA?

A

A blanket purchase agreement (BPA) is a simplified method of filling anticipated REPETITIVE NEEDS for supplies or services by establishing “charge accounts’’ with qualified sources of supply.

35
Q

Sealed Bidding is covered in which FAR Part?

A

FAR Part 14

*Must be fixed price

36
Q

Negotiations is covered in which FAR Part?

A

FAR Part 15

37
Q

Which type of contract requires a vendor to give their “best effort”?

A

Cost Reimbursement

38
Q

Why does the gov’t publicize?

A

In order to drive competition

39
Q

What are the two major contract types?

A

Fixed Price

Cost Reimbursable

40
Q

Types of Cost Reimbursable Contracts?

A

Cost Plus Incentive Fee (CPIF)
Cost Plus Fixed Fee
Cost Plus Award Fee
Time and Materials

41
Q

What are the two most common types of best Value evaluations?

A
  • Lowest Price Technically Acceptable (LPTA): Award is made to lowest priced acceptable offeror. Government has decided lowest price is the best value
  • Tradeoff: Award may be made to any acceptable offeror based on integrated assessment of all evaluation factors in addition to cost/price
42
Q

What is FAR Part 13?

A

Simplified Acquisition Procedures

43
Q

What is Far Part 14?

A

Sealed Bidding

44
Q

What is Far Part 15?

A

Contracting by Negotiation

45
Q

What is Far Part 16?

A

Types of Contracts?

46
Q

What is Far Part 17?

A

Special Contracting Methods

47
Q

What is Far Part 11?

A

Describing Agency Needs

48
Q

What is Far Part 5?

A

Publicizing Contract Action

49
Q

Types of Firm Fixed Contracts?

A

Firm Fixed Price (FFP)
Firm Fixed Price with Econmic Adjustment (FP EPA)
Firm Fixed Price, Level of Effort Term (FFP LOE)
Fixed Firm Incentive Fee (FPIF)

50
Q

__________ is often referred to the as the evaluating and choosing the course of action.

A

Decision Making

51
Q

What are the Basic Problem/Decision Making Steps?

A

1) Define the Problem:
2) Analyze Potential Causes
3) Identify Possible Solutions:
4) Analyze and compare alternatives
5) Select an alternative(s)
6) Implement the selected alternative(s) and Evaluate Progress

52
Q

What are the types of brainstorming?

A
  • Structured brainstorming
  • Free-form brainstorming
  • Silent-brainstorming
53
Q

What are the advantages of Silent Brainstorming?

A
  • Prevents disruptive analysis

- More open if anonymous

54
Q

What is the disadvantage of Silent Brainstorming

A

-Group loses synergy that comes from open session

55
Q

_______ means award will be made based on factors other than just cost or price.

A

Best Value

56
Q

What time of contract would you use for fuel?

57
Q

Who assumes risk for each major type of contact?

A

FP - Contractor

CR - Gov’t

58
Q

What is a problem statement?

A 
o	Used to Document/Define a Problem or Opportunity
o	Divided into three parts:
-Current Situation
-Impact
-Desired Status

AAPC 18-001 (14 decks)

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