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AAPC 18-001 > Contracting Exam 1 > Flashcards

Contracting Exam 1 Flashcards

1
Q

What are the three branches of Gov’t?

A

Legislative
Executive
Judicial

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2
Q

Major Categories of Acquisition

A
  • Supplies and equipment
  • Services
  • Construction
  • Research and Development
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3
Q

What are the three phases of contracting?

A

Contract Planning
Contract Formation
Contract Administration

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4
Q

What occurs during the contract planning phase?

A

Market Research
Planning for competition
Describing agency needs

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5
Q

What occurs during the contract formation phase?

A

Solicitation
Negotiation of terms
Prepare and Award

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6
Q

What occurs during the contract administration phase?

A

All post award activities

Payment

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7
Q

What are the three types of KOs

A

-Procuring Contracting Officer (PCO) — KO primarily engaged in awarding contracts

  • Administrative Contracting Officer (ACO)
  • –Primarily engaged in administering contracts (Post Award)
  • Termination Contracting Officer (TCO)
  • –Primarily engaged in Terminating Contracts
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8
Q

What is the source of the Governments contracting powers?

A

The Constitution

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9
Q

What are the advantages of teamwork?

A

-Able to do more together than alone
-Able to share resources
-Able to brainstorm ideas
Innovation and creativity is enhanced
-Able to create extraordinary results
-Individuals bring their own expertise

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10
Q

What are the disadvantages of teamwork?

A
  • Takes more time
  • Takes effort
  • Takes patience
  • Getting everyone together and listen to all ideas
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11
Q

What are the main E-business tools?

A
  • FedBizOpps
  • System for Award Management (SAM)
  • DoD Contractor’s Performance Assessment Review System (CPARS)
  • Standard Procurement System (SPS)
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12
Q

What system is used to excluded businesses from consideration

A

EPLS (Excluded Parties List System)

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13
Q

What is the primary vendor database for the US Government?

A

SAM (System for Award Management)

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14
Q

What is the DPAP?

A

of Defense Procurement and Acquisition Policy

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15
Q

What are the duties of the DPAP?

A

DPAP oversees the Defense Acquisition Regulations (DAR) Council

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16
Q

What is the OFPP?

A

Office of Federal Procurement Policy (OFPP)

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17
Q

What does the OFPP do?

A

provide overall direction for government-wide procurement policies, regulations and procedures and to promote economy, efficiency and effectiveness in acquisition processes

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18
Q

What is FAR Part 1?

A

The FAR

Federal Acquisition Regulations System

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19
Q

What is FAR Part 2?

A

Definitions of Words and Terms

20
Q

What is FAR Part 7?

A

Acquisition Planning

21
Q

What is FAR Part 6?

A

Competition Requirements

22
Q

What is FAR Part 19?

A

Small Business Programs

23
Q

What is FAR Part 10?

A

Market Research

24
Q

What is FAR Part 13?

A

Simplified Acquisition Procedures

25
Q

What is FAR Part 12?

A

Acquisition of Commercial Items

26
Q

What are the dollar thresholds for J&A approval?

A

Not Exceeding $700K – Contracting Officer

Over $700K - $13.5 Million – Competition Advocate for the procuring activity (not delegable)

Over $13.5 Million – $93 Million – Head of the Contracting Activity

Over $93 Million – Under Secretary of Defense for AL&T

27
Q

What is FAR Part 11?

A

Describing Agency Needs

28
Q

What is a competition advocate?

A
  • Designated at the agency and each procuring activity
  • Promotes the acquisition of commercial items
  • Promotes full and open competition
  • Helps the agency to meet their small business goals
  • Recommends a system of personal and organizational accountability for competition
29
Q

What is FAR Part 8?

A

Required Sources of Supply

30
Q

What is the Small business 8(a) program?

A
  • Companies owned by socially and economically disadvantaged individuals
  • Benefits of program participation is the opportunity to receive “sole source” contracts (not exceeding $6.5 million for goods and services, and $4 million for manufacturing from Government agencies and the opportunity to bid for 8(a) set-aside contracts
  • Business may remain in the 8(a) program for 9 years
31
Q

What is CICA

A

o Established requirement to use “competitive procedures” in acquiring supplies/services

32
Q

What is a MAC?

A

Multi-agency contracts
are Task Order or Delivery Order contracts established by one Agency for use by Government Agencies to obtain a variety of supplies and services. The Economy Act (FAR 17.5>) applies to orders placed under MACs,

33
Q

What is a GWACS?

A

Government –wide acquisition contracts
are Task Order or Delivery Order contracts for information technology established by one Agency for Government wide use. The Office of Management and Budget (OMB), pursuant to section 5112(e) of the Information Technology Management Reform Act (ITMRA) and better known as the Clinger-Cohen Act, designates an Executive Agent to operate each GWAC. The Economy Act does not apply when placing orders under GWACs.

34
Q

What are the three types of competition?

A

Full and Open

Full and Open after Exclusion of Sources

Other than Full and Open

35
Q

What is full and open competition?

A

All responsible sources permitted to compete

36
Q

What is Full and Open Competition After Exclusion of Sources?

A

Set-Asides for Small Business Concerns

8(a) Programs

37
Q

What is Other Than Full and Open Competition?

A

Sole Source

Limited competition required to meet requirements

Seven statutory exceptions

38
Q

What are the thresholds for GPC purchases?

A

$5K Supplies

$5K Services

39
Q

When does acquisitions planning begin?

A

As soon as a need is identified

40
Q

Who is in charge of Acquisition Planning?

A

The PM, Agency Head, or other designee

41
Q

What are the colors of money and their obligation periods?

A

Research, Development, Test and Evaluation (RDT&E) – 2 years

Operations & Maintenance – 1 year

Military Personnel – 1 year

Military Construction – 5 years

Procurement – 3 years

42
Q

What is an appropriation act?

A

Provides budgetary authority for a particular purpose

Allows federal agencies to incur obligations and authorize payments from the Treasury.

Annual Fiscal Year (FY) Basis / (Oct-Sep)

  • Continuing Resolution Authority (stop gap, if no Appropriation Act)
  • May have Supplemental or Emergency Appropriations during the FY
43
Q

What are two types of market research?

A

Strategic

Tactical

44
Q

What are the priorities for Gov’t sources?

A
  1. Agency Inventories
  2. Excess from other agencies
  3. Federal Prison Industries, Inc. (Also known as UNICOR)
  4. People Who Are Blind or Severely Disabled (NIB/NISH or Ability One)
  5. Wholesale Supply Sources (www.gsaglobalsupply.gov)
  6. Mandatory Federal Supply Schedule (www.gsaadvantage.gov)
  7. Optional use Federal Supply Schedules
  8. Commercial Sources
45
Q

What are the priorities for Gov’t services?

A
  1. People Who Are Blind or Severely Disabled (NIB/NISH or Ability One)
  2. Mandatory Federal Supply Schedule (www.gsaadvantage.gov)
  3. Optional use Federal Supply Schedules
  4. Commercial Sources

AAPC 18-001 (14 decks)

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