Contract Administration

Question 1

What is a CA instruction

Answer 1

An command issued by the Contract Administator

Question 2

What is a CVI

Answer 2

Confirmation of Verbal Instruction

Question 3

What should be included in a CVI

Answer 3

Details of who it is instructed to 
Date of issue
Details of the contract that permits the instruction
CVI number
Details of instruction 
Signature of party issuing CVI

Question 4

When should a CVI be used

Answer 4

Instruction of Vartiation 
Sanction of Variation 
Postpone works 
Expand a Prov Sum
Remove workmanship/goods/materials not in accordance with the contract
Exlude person from site

Question 5

When can a contractor not comply with an instruction

Answer 5

Unreasonable instruction
Affects site access
Obstructs their obligation to carry out works in accordance with the contract
Compliance with instruction adversely affects compliance with CDM
Not received acceptance of his Schedule 2 quotation

Question 6

Types of Payments

Answer 6

Advanced Payments
Stage Payment - D&B Only
Interim Payments

Question 7

What are advanced Payments

Answer 7

To pay for works in advance of their completion

Question 8

What are stage payments

Answer 8

Payment of agreed amounts on agreed dates or milestones

Question 9

What are interim Payments

Answer 9

The contractor submits an application and the work is valued upon the value of the work and design executed to date

Question 10

What is the Date for Completion

Answer 10

Date by which the contractor is to complete the works/ achieve practical completion

Question 11

What is Practical Completion

Answer 11

When all works are sufficiently complete

Question 12

What is the employer’s obligation at Practical completion

Answer 12

Possession of the building is handed over to the employer
Signifies the beginning of the rectification period
Contractors obligation to insure site ceases
End of the contractor’s liability for LD
Half retention associated with the works is released
CA must instruct all future works

Question 13

What documents are handed over to the employer at handover

Answer 13

Building owners manual 
Building user guide (O&M manuals)
Health and Safety File
Building logbook 
Construction stage report
Practical completion certificate

Question 14

What is the basis of a practical completion certificate

Answer 14

No patent defects
Outstanding works are minor
The contractor has provided all information for the H&S file

Question 15

What is included in a Practical Completion Certificate

Answer 15

Site address 
Employers address
Contractors Address
Description of the works 
Contract Date
Certificate issue date
Date of practical completion
The expiry date of the rectification period
Explanation of contractor to make good defects during the rectification period
Explanation of reduction in retention 
Schedule of outstanding work (snagging)
Signature of CA

Question 16

What is a Non-completion Certificate

Answer 16

Certificate of non-completion issued to the contractor and employer if the works are not complete by the completion date

Question 17

What are the consequences of a non-completion certificate

Answer 17

the employer is entitled to deduct Liquidated Damages

Question 18

What happens if a new completion date is agreed upon after the issue of non-completion certificated?

Answer 18

This will cancel the non-completion certificate