Communication and Negotiation (Level 2) Flashcards
1
Q
Which forms of communication are you aware of?
A
- Verbal either in person or via telephone.
- Non-verbal such as body language, eye contact, gestures and appearance.
- Written for example e-mails and letters.
- Graphical information such as charts, diagrams and tables.
- Presentations.
- Video conference.
2
Q
What are the barriers to effective communication?
A
- Verbal mono tone delivery or unclear delivery of speech.
- The over use of technical language that may not be understood by lay clients.
- Emotionally charged and heated conversations when parties are unable to listen.
- International language barriers.
- Disinterest and boredom.
- Prejudice.
- Bias.
- Interruptions and distractions.
- Background noise pollution.
- Poor call quality.
- Poorly maintained and adversarial relationships.
3
Q
Please explain to me your approach when negotiating in challenging circumstances?
A
- In the first instance I undertake detailed research on the matters under consideration and form an opinion.
- I will then look to compile supporting documentation as substantiation to any claims.
- Following these initial steps I arrange an internal meeting with the client and project team to discuss negotiable items which can be conceded in addition to the non-negotiable items.
- If needed I will prepare a SWOT analysis to support decision making.
- During negotiations I try to develop a partnering approach rather than an adversarial one.
- My attitude and ethos is that the project must be the winner not individuals.
4
Q
What makes a successful negotiation?
A
- Preparation and collating supporting documentation.
- Each party should get the chance to present their case in a calm forum.
- Identification of bargaining positions and politely making proposals.
- A swift confirmation in writing on what was agreed at the meeting and confirmation on what items still need to be actions and by whom.
- A confirmation of next steps to bring the negotiations to a close.
5
Q
Please provide an example of when you had to handle difficult negotiations.
A
Negotiating the value of the CAT-A omission for 36-38 Berkeley Sq
6
Q
What are your thoughts on using e-mail as a form of communication?
A
- E-mails carry the same legal value as a letter and contracts can be inadvertently created by e-mail.
- We must therefore be very careful with regards to the content and form of the e-mail communication.
- When issuing e-mails it is easy to become complacent as they are perceived as being informal.
- I am always sure to communicate in a professional manner even if other parties do not.
- I always make sure that I select the correct recipient and do not release someone’s e-mail addresses without their consent.
7
Q
Please provide an example of your oral communication skills.
A
- I have been responsible for providing a number of professional presentations.
- I have held site meetings with the contractor to discuss various issues & presented monthly reports within the meeting.
- I also use my oral communication and written communication skills when dealing with day-to-day issues on the phone, within meetings and on video call.
8
Q
What are some examples of marketing plans?
A
- Events
- Social Media
- Rebranding
- New services