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Collector > Collector III instructor review > Flashcards

Collector III instructor review Flashcards

1
Q

The Tax Collector is charged with the responsibilities as spelled out in Title: _______

A

Title 54

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2
Q

The Tax Collector is an employee of the _____, but is a _____ officer and personally answers to the laws governing his or her office.

A

Employee of the MunicipalityStatutory Officer

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3
Q

A necessary and important part of the Tax Collector’s position is good public relations with the taxpayers, as well as cooperation with other officials of the community (True or False)

A

TRUE

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4
Q

In order to determine responsibility of any cash shortages, the Tax Collector should insure each cashier has their own _____ _____.

A

Cash Drawer

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5
Q

When preparing the operating budget for the tax office, some areas to be considered for office operations are: (List 10)

A

Tax Sale CostsForeclosure of Municipal Lien CostsInformation TechnologyConference/SeminarsDues/MembershipEquipment MaintenanceOffice SuppliesPrinting/AdvertisingProfessional ServicesPostageStaff ExpensesSubscriptions

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6
Q

The Four Main duties of the tax collector are:

A

BRECBillingReportingEnforcementCashiering / Collecting

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7
Q

The Tax Collector is appointed by the _____ for a _____ year term of office.

A

Appointed by the Municipalityto a Four Year Term

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8
Q

The Tax Collector’s Salary is fixed by _____ of the governing body..

A

Ordinance

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9
Q

The Tax Collector works closely with the _____.

A

Other Officials of the Town.ClerkCFOGoverning BodyTax AssessorAttorney

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10
Q

Points to consider when setting goals (list 8)

A

SpecificMeasurableChallengingRealisticAttainableAppropriateEvaluativeLimited by Time

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11
Q

If the Tax Collector fails to collect taxes in accordance with the law, he or she

A

May be removed from office

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12
Q

State Fiscal Year budget year is _____, and Calendar Year Budget year is_____.

A

SFY July 1st thru June 30thCY Jan 1st thru Dec 31st

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13
Q

Unpaid taxes become a _____ on CY of January 1 and if on SFY on July 1

A

Lien

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14
Q

When calculating State Fiscal Year Tax Billing, the _____, _____ and _____ certify the information and calculations.

A

Clerk, CFO and Tax Collector

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15
Q

The three types of bills that may be issued in accordance with Chapter 72, PL of 1994 are:

A
  1. Estimated Tax Bills2. Reconciled Tax Bills3. Final
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16
Q

In a State Fiscal Year municipality, the first and second quarter tax bills reflect the final budget amount for the _____ portion and estimates for all _____.

A

Final Municipal PortionEstimated Non Municipal Portion

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17
Q

_____ Year municipalities must issue tax bills semi-annually.

A

State Fiscal Year

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18
Q

For Calendar fiscal billing, the preliminary tax bill is equal to _____ of the prior year.

A

Half

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19
Q

The Tax Collector must file a(n) _____ with the municipal clerk for all tax bill mailings.

A

Affadavit

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20
Q

Final Tax Bills for CY are to be mailed on or before _____.

A

June 14th

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21
Q

Added and Omitted Assessment Bills are to be mailed on or before _____.

A

October 25th

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22
Q

The numbering system used in the Revised Statutes is based on a series of _____, _____, _____ and _____.

A

TitleChapterSection Subsection

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23
Q

There are _____ municipalities and _____Counties in New Jersey

A

565 Municipalities21 Counties

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24
Q

_____ contains statutes pertaining to Education, Title 40 pertains to _____ and _____.

A

Title 18 for EducationTitle 40 is for Municipalities and Counties

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25
Q

In a taxing district having a public building, an office for the tax collector shall be _____

A

There must be an office “set apart” for the tax collector

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26
Q

If a Tax Collector shall fail to give bond as required by law, his or her office shall be _______

A

Deemed Vacated

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27
Q

The Surety Bond Minimum for the tax collector shall be paid by the _____.

A

Municipality

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28
Q

The Tax Collector must be covered by a surety bond based on a percentage of a minimum requirement of _____.

A

Tax Levy or Utility Charge from the Prior Year

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29
Q

List four basic record found in the Tax Office:

A
  1. Tax Duplicate2. Cash Receipts Book3. Tax Sale List4. Tax Lien Ledger5. Foreclosure List6. Foreclosure Ledger7. Assessment for Local Improvement Ledger8. Arrears Ledger
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30
Q

Some or the _____ in the tax office include validating machines, separate cash drawers, cash receipts book.

A

Accounting controls

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31
Q

The maximum fee a municipality may charge for a NSF check is ___.

A

$20.00

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32
Q

When _____ are presented for payment of taxes, they are considered a promise to pay.

A

checks

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33
Q

All municipal funds must be deposited within _____ hours of receipt.

A

48 Hours

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34
Q

The Lock Box Statute allows a governing body by _____ to designate a bank or trust company to receive _____.

A

ResolutionPublic Monies

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35
Q

Prior to the award of a contract for the lock box service, it must be approved by _____.

A

Director of the Division of Local Government Services.

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36
Q

A municipality which has contracted with a bank or trust company for lock box service must notify all taxpayers at least _____ that such a service has been contracted.

A

Once a year

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37
Q

Only _____ payments may be made to the collector or designated bank. All delinquent payments must be made to the _____.

A

Current Paymentsthe Tax Collector

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38
Q

A local unit may establish a petty cash fund upon written application and after approval by _____.

A

Director of the DLGS

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39
Q

Each item purchased through a petty cash fund is to be charged to _____.

A

proper budget appropriation

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40
Q

Petty cash fund must be returned to the _____ for _____ prior to the end of the fiscal year.

A

CFO/TreasurerReDeposit

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41
Q

A change fund is for making change and never to be _____.

A

Lent or Spent

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42
Q

To establish a change fund the governing body must _____.

A

pass a resolution

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43
Q

A change fund must be redeposited annually . (True / False)

A

FALSE

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44
Q

A petty cash fund is recorded as a(n) ____ on the balance sheet.

A

asset

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45
Q

A petty cash fund is used for _____

A

small purchases with the office such as postage, delivery charges and supplies.

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46
Q

A mortgagee means the _____.

A

Means the holder of a mortgage loan

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47
Q

A mortgagor is

A

Includes any person liable for the payment of a mortgage loan, and the owner of real property which secures the payment of a mortgage loan.Property Owner

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48
Q

RESPA means

A

means the Real Estate Settlement Procedures Act and the related regulations in the Code of Federal Regulations Tile 12, Chapter 27

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49
Q

The _____ (ME-1) shall be used by all mortgages, servicing organizations or property tax processing organizations establishing or maintaining mortgage escrow accounts as the initial authorizations by the mortgagor to the tax collector to send the original tax bill.

A

Initial Tax Authorization Notice

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50
Q

The _____ (ME-2) is sent to the tax collector by the selling servicing organization or mortgagee and a purchasing servicing organization notifying the tax collector not more than _____ days after the actual date or not less than _____ days prior to the date the next payment of the property taxes is due, whichever is earlier.

A

Escrow Account Transaction Notice45 Days10 Days

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51
Q

When a change occurs, whether it be a sale of the home, mortgage company, or assignment, to ensure that original tax bills are properly forwarded, the following shall be followed: in the case of a mortgage sale, the holder of the tax bill shall forward the original tax bill to _____. In the case of property sale, the holder of the tax bill shall forward the tax bill to the _____.

A

to the new MortgageeMunicipal Tax Collector

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52
Q

In regard to the sale of municipal liens, a tax collector shall include the “Notice regarding the sale of Municipal Liens” (ME-4) with tax sale notices when property taxes are paid through a _____.

A

mortgage escrow account

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53
Q

When the form “NJ Request for Duplicate Tax Bill” (ME-3) is sent to the tax collector accompanied by the correct fee and necessary information, the tax collector shall deliver an original or duplicate bill within _____.

A

15 Days

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54
Q

However, the time limit for such a response shall be suspended if said request is made to the tax collector _____ days prior to the established due dates for tax payments or during the approved _____.

A

10 DaysGrace Period

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55
Q

The maximum charge for requesting a duplicate copy of a tax bill is _____.

A

$5.00 for the initial / $25 for each additional

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56
Q

Subsequent copies of the tax bill for the same tax year requested by the same person or organization shall be charged a maximum of _____.

A

$25.00

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57
Q

The amounts shall be set by _____.

A

municipal ordinance

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58
Q

If a mortgagee, servicing agency or property tax processing organization wishes to appeal charges required for a duplicate copy of a tax bill, they may do so by filing a “Request for Review” form (ME-5) with _____.

A

the Director of the DLGS

59
Q

Electronic payment may be accepted for taxes that are delinquent up to _____ days prior to the completion of the tax sale list.

A

30 Days

60
Q

Municipalities may enter into _____ with processors to utilize electronic methods of payment.

A

Agreements

61
Q

Electronic payment agreements are authorized by _____ of the governing body.

A

Resolution

62
Q

Service Charges for electronic payments are paid by:1._____2._____3._____

A
  1. Budget Appropriation2. Dedicated Trust Fund - Surcharges / Convenience Fees3. Charged against local units banking agreement / compensating balances
63
Q

Local Finance Notice directs the tax collector to deposit into a subsidiary account any discrepancies with mortgage company bulk payment checks until the accounts can be reconciled (True / False)

A

TRUE

64
Q

All Tax Sale Certificates struck off to the municipality are at _____ %

A

18%

65
Q

After a lien is placed on a property _____ _____ are priority taxpayers of quarterly taxes if paid before the grace period.

A

Property Owners

66
Q

The date of receipt of payment without interest on any tax bill is:1._____2._____3._____

A
  1. Grace Period2. Due Date3. 25 Days after tax bills are mailed
67
Q

The year end penalty, if authorized by resolution, shall not exceed _____.

A

6%

68
Q

The discount for prepayment of taxes shall not exceed _____.

A

6%

69
Q

The year end penalty is charged when a taxpayer has a delinquency in excess of $_____ that is still unpaid at the end of the fiscal year.

A

$10,000

70
Q

Rules and regulations pertaining to _____ of government records is promulgated by the Division of Archives and Records Management.

A

Management, Storage, and Destruction

71
Q

The records retention schedule provides the _____ period of time that records must be retained.

A

minimum

72
Q

After determining records which may be destroyed, the tax collector must file a “Request and Authorization for Records Disposal” form with the ______.

A

Clerk

73
Q

The “Request and Authorization for Records Disposal” form must also be approved and signed by the _____ _____ _____ who’s initials are ___.

A

Registered Municipal AccountantRMA

74
Q

The initials OPRA stand for _____ _____ _____ _____.

A

Open Public Records Act

75
Q

OPRA is administered by the _____ _____ _____.

A

Government Records Council

76
Q

OPRA requests must be made _____ _____ through the designated custodian.

A

in writing

77
Q

OPRA requests are forwarded by the Clerk to _____ _____ _____.

A

the Appropriate Department

78
Q

The public is entitled to a response to their request within _____ _____ _____.

A

7 working days

79
Q

The GRC has the power to fine _____ _____ $1,000 per offense for failing to comply with OPRA and its regulations.

A

public officials

80
Q

A resolution is a _____ of the governing body.

A

decision

81
Q

Some examples of resolutions necessary for the tax collector to perform his/her duties are:1._____2._____3._____4._____5._____6._____7._____

A
  1. Establish interest rate on delinquent taxes and year end penalty and or grace period2. Cancellation of small balances or overpayments less than $10.003. Authorization for municipal officials to bid for municipality at tax sale4. Authorization of tax overpayments to be transferred to another year5. Refund Tax Overpayments6. Establish or modify a change fund7. Authorization to send out estimated tax bills
82
Q

Refunds as a result of successful tax appeal must be paid within _____ days from the time the judgment is made.

A

60 days

83
Q

The plaintiff and municipality have _____ days from the judgment date in which to file and appeal.

A

45 days

84
Q

Appeals for the current year taxes are filed on or before _____.

A

April 1st

85
Q

Appeals for added and omitted assessments are made to the county board on or before _____ if bills are mailed by the statutory date.

A

December 1st

86
Q

Both of the amendments permitted by NJSA 40A:4-41 require a _____ and _____ of the governing body prior to the introduction of the municipal budget.

A

Resolution and Majority Vote

87
Q

The permissive range for an estimated tax levy is _____ to _____ of the prior year levy.

A

95% to 105%

88
Q

Three types of tax bills that may be issued in accordance with Chapter 72 of the PL of 1994 are:1. _____2. _____3. _____

A
  1. Final2. Estimated3. Reconciled
89
Q

The municipal officials responsible for calculating the estimated tax levy are the _____ and _____.

A

Tax CollectorChief Financial Officer

90
Q

Where the _____ _____ of a property subject to appeal exceeds $1,000,000 appeals may be made directly to the State Tax Court.

A

Assessed Value

91
Q

If the judgment does not indicate waiving of the interest, then the interest must be calculated at _____% on the amount of _____.

A

5%Overpayment

92
Q

Interest refund as a result of a tax appeal is calculated from the date of the _____ _____, or _____ _____, whichever is later to the date the refund is made to the taxpayer.

A

last paymentdate due

93
Q

Adjustments to the levy for a tax appeal should first be made to the _____ taxes.

A

4th Quarter

94
Q

Municipalities must remember to adjust _____ and _____ taxes for the subsequent year as a result of a tax appeal.

A

1st Qtr2nd Qtr

95
Q

In addition, appropriate adjustments must be made to the _____ _____ system so the following year levy calculation has the correct adjusted amount.

A

County Assessment (MOD IV)

96
Q

Once all budgets are adopted, the total tax rate for each municipality is calculated and certified by the _____ _____ _____.

A

County Tax Board

97
Q

The percentage of collections expresses in percentage form the amount of cash collected for the current year levy divided by _____ _____ _____.

A

the total levy

98
Q

An amendment to NJSA 40A:4-41 permits the municipality to determine the reserve for uncollected taxes based on the average of the _____ _____ _____ for the previous _____ _____.

A

Percent of collections3 years

99
Q

An amendment to NJSA 40A:4-41 permits the municipality created an alternate method where the municipality has experienced judgments that exceed _____ _____ _____ _____.

A

1 % of the Levy

100
Q

The Certification of Deductions (PD 65.10 and Veteran Report) must be filed with the _____ _____ _____ _____ on or before _____ each year.

A

County Board of TaxationJune 5

101
Q

The determining date of _____ to qualify for all deductions is _____ of the pretax year.

A

ownershipOctober 1

102
Q

At the time of a spouse’s death, the age requirement to qualify for a _____ _____ _____ is _____ .

A

Surviving Spouse Deduction55

103
Q

There is no age requirement for a _____ _____ or _____ _____ .

A

Disabled PersonVeteran Deduction

104
Q

The Tax Collector is required to file an annual report with the CFO and Governing Body prior to the _____ day of the close of the preceding fiscal year.

A

60th

105
Q

The Report of _____ Taxes must be filed with the governing body on or before May 1st (CY) or November 1 (SFY).

A

Uncollectible

106
Q

A monthly report of taxes receivable is required by _____ to be filed with the Governing Body.

A

Statute

107
Q

Where multiple qualified veterans own a property, the number of deductions is unlimited, but not to exceed the total _____ _____ _____ _____ of the property.

A

amount of the taxes

108
Q

The tax _____ reduces taxes, whereas a tax _____ means the property is not subject to taxes.

A

DeductionExemption

109
Q

A tax collector must mail a Notice of Disallowance to the recipient on or before _____

A

1-Apr

110
Q

Recipients of a Senior Citizen, Disabled or Surviving Spouse Deduction are required to file an annual post-tax year statement (PD-5) by _____

A

1-Mar

111
Q

A _____ does not need to reside at the property for which he/she claims a deduction

A

Veteran

112
Q

A senior citizen can file an appeal with the _____ _____ _____ _____ challenging a disallowance.

A

County Board of Taxation

113
Q

The deductions for Senior Citizen, Surviving Spouse, and Disabled persons are _____ when the property is sold.

A

Prorated

114
Q

One Taxpayer may receive three deductions for a maximum dollar amount of _____

A

$750

115
Q

Only one $250 deduction is allowed per property for claimants who are _____ , _____ , _____ .

A

Senior CitizensDisabled PersonsSurviving Spouse of a Senior Citizen

116
Q

In regard to the _____ _____ , the Tax Collector has 30 days to provide notice of tax reduction to the owner once the bills are mailed.

A

Tenant Rebate

117
Q

Compliance by landlords of rental property may be enforced by the tenant filing a complaint with the _____ _____

A

Municipal Court

118
Q

Under the Homestead Benefit Program, homeowners who meet the income requirements and have paid their _____ receive a _____ on their property tax bill.

A

TaxesCredit

119
Q

The Property Tax Reimbursement amount is the difference between the amount of property taxes that were due and paid in the _____ _____ , and the amount due and paid in the _____ _____

A

Base YearCurrent Year

120
Q

The Tax Collector assists the applicant by certifying the _____ _____ _____ _____ .

A

Amount of Taxes Paid

121
Q

REAP stands for _____ _____ _____ _____ and is available when one or more municipalities have entered into a _____ _____ _____

A

Regional Aid Efficiency ProgramShared Service Agreement

122
Q

A Statement of State Aid is required to be printed on _____ _____ _____

A

The Tax Bill

123
Q

Audits for municipalities and counties must be completed within _____ _____ of the close of their respective fiscal year.

A

six months

124
Q

If the annual audit contains findings and recommendations, a _____ _____ _____ must be included when the audit is forwarded as part of the audit process

A

Corrective Action Plan

125
Q

The _____ _____ _____ is required to be filed by all elected officials, managerial, executive and confidential employees and local agencies with the power to enact ordinances.

A

Financial Disclosure Statement

126
Q

The financial disclosure statement is required to be filed _____ , on or before _____

A

Annually April 30

127
Q

The determining date of ownership to qualify for all deductions is _____

A

1-Oct

128
Q

The Report of Uncollectible Taxes must be filed with the Governing Body on or before _____ (CY) or _____ (SFY)

A

May 1November 1

129
Q

The Financial Disclosure Statement is required to be filed annually, on or before _____

A

30-Apr

130
Q

On or before _____ , Added Assessment bills are to be mailed

A

25-Oct

131
Q

Added & Omitted Tax Bills are due _____

A

1-Nov

132
Q

Recipients of a Senior Citizen, Disabled Person or Surviving Spouse Deduction must file an Annual Post Tax Year Statement on or before _____

A

1-Mar

133
Q

Appeals for Added or Omitted Assessments are to be filed on or before _____ with the County Board of Taxation

A

1-Dec

134
Q

Appeals for Regular Assessed Valuations are to be filed on or before _____

A

1-Apr

135
Q

Notice of Disallowance of a property tax deduction when the Post Tax Year Statement is not filed is to be sent on or before _____

A

1-Apr

136
Q

The Tax Collector is required to mail out the Annual Post Tax Year Statement on or before _____

A

1-Feb

137
Q

The SFY Budget Cycle is from _____ to _____

A

July 1 to June 30

138
Q

The CY Budget Cycle is from _____ to _____

A

January 1 to December 31

139
Q

The last day to hold a tax sale for prior year’s taxes if in a CY is _____ or _____ in a SFY

A

December 31June 30

140
Q

A deduction that was disallowed due to failure to return Post Tax Year Statement must be repaid by _____

A

1-Jun

141
Q

The PD 65.10 and VE-WVE forms must be filed by _____

A

5-Jun

142
Q

The Annual Report of Taxes Receivable must be filed on or before _____ for CY or _____ for SFY

A

March 1August 29

143
Q

It is the responsibility of the _____ to setup the tax office.

A

Tax Collector

Collector (7 decks)

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