Collector III instructor review Flashcards
1
Q
The Tax Collector is charged with the responsibilities as spelled out in Title: _______
A
Title 54
2
Q
The Tax Collector is an employee of the _____, but is a _____ officer and personally answers to the laws governing his or her office.
A
Employee of the MunicipalityStatutory Officer
3
Q
A necessary and important part of the Tax Collector’s position is good public relations with the taxpayers, as well as cooperation with other officials of the community (True or False)
A
TRUE
4
Q
In order to determine responsibility of any cash shortages, the Tax Collector should insure each cashier has their own _____ _____.
A
Cash Drawer
5
Q
When preparing the operating budget for the tax office, some areas to be considered for office operations are: (List 10)
A
Tax Sale CostsForeclosure of Municipal Lien CostsInformation TechnologyConference/SeminarsDues/MembershipEquipment MaintenanceOffice SuppliesPrinting/AdvertisingProfessional ServicesPostageStaff ExpensesSubscriptions
6
Q
The Four Main duties of the tax collector are:
A
BRECBillingReportingEnforcementCashiering / Collecting
7
Q
The Tax Collector is appointed by the _____ for a _____ year term of office.
A
Appointed by the Municipalityto a Four Year Term
8
Q
The Tax Collector’s Salary is fixed by _____ of the governing body..
A
Ordinance
9
Q
The Tax Collector works closely with the _____.
A
Other Officials of the Town.ClerkCFOGoverning BodyTax AssessorAttorney
10
Q
Points to consider when setting goals (list 8)
A
SpecificMeasurableChallengingRealisticAttainableAppropriateEvaluativeLimited by Time
11
Q
If the Tax Collector fails to collect taxes in accordance with the law, he or she
A
May be removed from office
12
Q
State Fiscal Year budget year is _____, and Calendar Year Budget year is_____.
A
SFY July 1st thru June 30thCY Jan 1st thru Dec 31st
13
Q
Unpaid taxes become a _____ on CY of January 1 and if on SFY on July 1
A
Lien
14
Q
When calculating State Fiscal Year Tax Billing, the _____, _____ and _____ certify the information and calculations.
A
Clerk, CFO and Tax Collector
15
Q
The three types of bills that may be issued in accordance with Chapter 72, PL of 1994 are:
A
- Estimated Tax Bills2. Reconciled Tax Bills3. Final
16
Q
In a State Fiscal Year municipality, the first and second quarter tax bills reflect the final budget amount for the _____ portion and estimates for all _____.
A
Final Municipal PortionEstimated Non Municipal Portion
17
Q
_____ Year municipalities must issue tax bills semi-annually.
A
State Fiscal Year
18
Q
For Calendar fiscal billing, the preliminary tax bill is equal to _____ of the prior year.
A
Half
19
Q
The Tax Collector must file a(n) _____ with the municipal clerk for all tax bill mailings.
A
Affadavit
20
Q
Final Tax Bills for CY are to be mailed on or before _____.
A
June 14th
21
Q
Added and Omitted Assessment Bills are to be mailed on or before _____.
A
October 25th
22
Q
The numbering system used in the Revised Statutes is based on a series of _____, _____, _____ and _____.
A
TitleChapterSection Subsection
23
Q
There are _____ municipalities and _____Counties in New Jersey
A
565 Municipalities21 Counties
24
Q
_____ contains statutes pertaining to Education, Title 40 pertains to _____ and _____.
A
Title 18 for EducationTitle 40 is for Municipalities and Counties
25
In a taxing district having a public building, an office for the tax collector shall be _____
There must be an office "set apart" for the tax collector
26
If a Tax Collector shall fail to give bond as required by law, his or her office shall be _______
Deemed Vacated
27
The Surety Bond Minimum for the tax collector shall be paid by the _____.
Municipality
28
The Tax Collector must be covered by a surety bond based on a percentage of a minimum requirement of _____.
Tax Levy or Utility Charge from the Prior Year
29
List four basic record found in the Tax Office:
1. Tax Duplicate2. Cash Receipts Book3. Tax Sale List4. Tax Lien Ledger5. Foreclosure List6. Foreclosure Ledger7. Assessment for Local Improvement Ledger8. Arrears Ledger
30
Some or the _____ in the tax office include validating machines, separate cash drawers, cash receipts book.
Accounting controls
31
The maximum fee a municipality may charge for a NSF check is ___.
$20.00
32
When _____ are presented for payment of taxes, they are considered a promise to pay.
checks
33
All municipal funds must be deposited within _____ hours of receipt.
48 Hours
34
The Lock Box Statute allows a governing body by _____ to designate a bank or trust company to receive _____.
ResolutionPublic Monies
35
Prior to the award of a contract for the lock box service, it must be approved by _____.
Director of the Division of Local Government Services.
36
A municipality which has contracted with a bank or trust company for lock box service must notify all taxpayers at least _____ that such a service has been contracted.
Once a year
37
Only _____ payments may be made to the collector or designated bank. All delinquent payments must be made to the _____.
Current Paymentsthe Tax Collector
38
A local unit may establish a petty cash fund upon written application and after approval by _____.
Director of the DLGS
39
Each item purchased through a petty cash fund is to be charged to _____.
proper budget appropriation
40
Petty cash fund must be returned to the _____ for _____ prior to the end of the fiscal year.
CFO/TreasurerReDeposit
41
A change fund is for making change and never to be _____.
Lent or Spent
42
To establish a change fund the governing body must _____.
pass a resolution
43
A change fund must be redeposited annually . (True / False)
FALSE
44
A petty cash fund is recorded as a(n) ____ on the balance sheet.
asset
45
A petty cash fund is used for _____
small purchases with the office such as postage, delivery charges and supplies.
46
A mortgagee means the _____.
Means the holder of a mortgage loan
47
A mortgagor is
Includes any person liable for the payment of a mortgage loan, and the owner of real property which secures the payment of a mortgage loan.Property Owner
48
RESPA means
means the Real Estate Settlement Procedures Act and the related regulations in the Code of Federal Regulations Tile 12, Chapter 27
49
The _____ (ME-1) shall be used by all mortgages, servicing organizations or property tax processing organizations establishing or maintaining mortgage escrow accounts as the initial authorizations by the mortgagor to the tax collector to send the original tax bill.
Initial Tax Authorization Notice
50
The _____ (ME-2) is sent to the tax collector by the selling servicing organization or mortgagee and a purchasing servicing organization notifying the tax collector not more than _____ days after the actual date or not less than _____ days prior to the date the next payment of the property taxes is due, whichever is earlier.
Escrow Account Transaction Notice45 Days10 Days
51
When a change occurs, whether it be a sale of the home, mortgage company, or assignment, to ensure that original tax bills are properly forwarded, the following shall be followed: in the case of a mortgage sale, the holder of the tax bill shall forward the original tax bill to _____. In the case of property sale, the holder of the tax bill shall forward the tax bill to the _____.
to the new MortgageeMunicipal Tax Collector
52
In regard to the sale of municipal liens, a tax collector shall include the "Notice regarding the sale of Municipal Liens" (ME-4) with tax sale notices when property taxes are paid through a _____.
mortgage escrow account
53
When the form "NJ Request for Duplicate Tax Bill" (ME-3) is sent to the tax collector accompanied by the correct fee and necessary information, the tax collector shall deliver an original or duplicate bill within _____.
15 Days
54
However, the time limit for such a response shall be suspended if said request is made to the tax collector _____ days prior to the established due dates for tax payments or during the approved _____.
10 DaysGrace Period
55
The maximum charge for requesting a duplicate copy of a tax bill is _____.
$5.00 for the initial / $25 for each additional
56
Subsequent copies of the tax bill for the same tax year requested by the same person or organization shall be charged a maximum of _____.
$25.00
57
The amounts shall be set by _____.
municipal ordinance
58
If a mortgagee, servicing agency or property tax processing organization wishes to appeal charges required for a duplicate copy of a tax bill, they may do so by filing a "Request for Review" form (ME-5) with _____.
the Director of the DLGS
59
Electronic payment may be accepted for taxes that are delinquent up to _____ days prior to the completion of the tax sale list.
30 Days
60
Municipalities may enter into _____ with processors to utilize electronic methods of payment.
Agreements
61
Electronic payment agreements are authorized by _____ of the governing body.
Resolution
62
Service Charges for electronic payments are paid by:1._____2._____3._____
1. Budget Appropriation2. Dedicated Trust Fund - Surcharges / Convenience Fees3. Charged against local units banking agreement / compensating balances
63
Local Finance Notice directs the tax collector to deposit into a subsidiary account any discrepancies with mortgage company bulk payment checks until the accounts can be reconciled (True / False)
TRUE
64
All Tax Sale Certificates struck off to the municipality are at _____ %
18%
65
After a lien is placed on a property _____ _____ are priority taxpayers of quarterly taxes if paid before the grace period.
Property Owners
66
The date of receipt of payment without interest on any tax bill is:1._____2._____3._____
1. Grace Period2. Due Date3. 25 Days after tax bills are mailed
67
The year end penalty, if authorized by resolution, shall not exceed _____.
6%
68
The discount for prepayment of taxes shall not exceed _____.
6%
69
The year end penalty is charged when a taxpayer has a delinquency in excess of $_____ that is still unpaid at the end of the fiscal year.
$10,000
70
Rules and regulations pertaining to _____ of government records is promulgated by the Division of Archives and Records Management.
Management, Storage, and Destruction
71
The records retention schedule provides the _____ period of time that records must be retained.
minimum
72
After determining records which may be destroyed, the tax collector must file a "Request and Authorization for Records Disposal" form with the ______.
Clerk
73
The "Request and Authorization for Records Disposal" form must also be approved and signed by the _____ _____ _____ who's initials are ___.
Registered Municipal AccountantRMA
74
The initials OPRA stand for _____ _____ _____ _____.
Open Public Records Act
75
OPRA is administered by the _____ _____ _____.
Government Records Council
76
OPRA requests must be made _____ _____ through the designated custodian.
in writing
77
OPRA requests are forwarded by the Clerk to _____ _____ _____.
the Appropriate Department
78
The public is entitled to a response to their request within _____ _____ _____.
7 working days
79
The GRC has the power to fine _____ _____ $1,000 per offense for failing to comply with OPRA and its regulations.
public officials
80
A resolution is a _____ of the governing body.
decision
81
Some examples of resolutions necessary for the tax collector to perform his/her duties are:1._____2._____3._____4._____5._____6._____7._____
1. Establish interest rate on delinquent taxes and year end penalty and or grace period2. Cancellation of small balances or overpayments less than $10.003. Authorization for municipal officials to bid for municipality at tax sale4. Authorization of tax overpayments to be transferred to another year5. Refund Tax Overpayments6. Establish or modify a change fund7. Authorization to send out estimated tax bills
82
Refunds as a result of successful tax appeal must be paid within _____ days from the time the judgment is made.
60 days
83
The plaintiff and municipality have _____ days from the judgment date in which to file and appeal.
45 days
84
Appeals for the current year taxes are filed on or before _____.
April 1st
85
Appeals for added and omitted assessments are made to the county board on or before _____ if bills are mailed by the statutory date.
December 1st
86
Both of the amendments permitted by NJSA 40A:4-41 require a _____ and _____ of the governing body prior to the introduction of the municipal budget.
Resolution and Majority Vote
87
The permissive range for an estimated tax levy is _____ to _____ of the prior year levy.
95% to 105%
88
Three types of tax bills that may be issued in accordance with Chapter 72 of the PL of 1994 are:1. _____2. _____3. _____
1. Final2. Estimated3. Reconciled
89
The municipal officials responsible for calculating the estimated tax levy are the _____ and _____.
Tax CollectorChief Financial Officer
90
Where the _____ _____ of a property subject to appeal exceeds $1,000,000 appeals may be made directly to the State Tax Court.
Assessed Value
91
If the judgment does not indicate waiving of the interest, then the interest must be calculated at _____% on the amount of _____.
5%Overpayment
92
Interest refund as a result of a tax appeal is calculated from the date of the _____ _____, or _____ _____, whichever is later to the date the refund is made to the taxpayer.
last paymentdate due
93
Adjustments to the levy for a tax appeal should first be made to the _____ taxes.
4th Quarter
94
Municipalities must remember to adjust _____ and _____ taxes for the subsequent year as a result of a tax appeal.
1st Qtr2nd Qtr
95
In addition, appropriate adjustments must be made to the _____ _____ system so the following year levy calculation has the correct adjusted amount.
County Assessment (MOD IV)
96
Once all budgets are adopted, the total tax rate for each municipality is calculated and certified by the _____ _____ _____.
County Tax Board
97
The percentage of collections expresses in percentage form the amount of cash collected for the current year levy divided by _____ _____ _____.
the total levy
98
An amendment to NJSA 40A:4-41 permits the municipality to determine the reserve for uncollected taxes based on the average of the _____ _____ _____ for the previous _____ _____.
Percent of collections3 years
99
An amendment to NJSA 40A:4-41 permits the municipality created an alternate method where the municipality has experienced judgments that exceed _____ _____ _____ _____.
1 % of the Levy
100
The Certification of Deductions (PD 65.10 and Veteran Report) must be filed with the _____ _____ _____ _____ on or before _____ each year.
County Board of TaxationJune 5
101
The determining date of _____ to qualify for all deductions is _____ of the pretax year.
ownershipOctober 1
102
At the time of a spouse's death, the age requirement to qualify for a _____ _____ _____ is _____ .
Surviving Spouse Deduction55
103
There is no age requirement for a _____ _____ or _____ _____ .
Disabled PersonVeteran Deduction
104
The Tax Collector is required to file an annual report with the CFO and Governing Body prior to the _____ day of the close of the preceding fiscal year.
60th
105
The Report of _____ Taxes must be filed with the governing body on or before May 1st (CY) or November 1 (SFY).
Uncollectible
106
A monthly report of taxes receivable is required by _____ to be filed with the Governing Body.
Statute
107
Where multiple qualified veterans own a property, the number of deductions is unlimited, but not to exceed the total _____ _____ _____ _____ of the property.
amount of the taxes
108
The tax _____ reduces taxes, whereas a tax _____ means the property is not subject to taxes.
DeductionExemption
109
A tax collector must mail a Notice of Disallowance to the recipient on or before _____
1-Apr
110
Recipients of a Senior Citizen, Disabled or Surviving Spouse Deduction are required to file an annual post-tax year statement (PD-5) by _____
1-Mar
111
A _____ does not need to reside at the property for which he/she claims a deduction
Veteran
112
A senior citizen can file an appeal with the _____ _____ _____ _____ challenging a disallowance.
County Board of Taxation
113
The deductions for Senior Citizen, Surviving Spouse, and Disabled persons are _____ when the property is sold.
Prorated
114
One Taxpayer may receive three deductions for a maximum dollar amount of _____
$750
115
Only one $250 deduction is allowed per property for claimants who are _____ , _____ , _____ .
Senior CitizensDisabled PersonsSurviving Spouse of a Senior Citizen
116
In regard to the _____ _____ , the Tax Collector has 30 days to provide notice of tax reduction to the owner once the bills are mailed.
Tenant Rebate
117
Compliance by landlords of rental property may be enforced by the tenant filing a complaint with the _____ _____
Municipal Court
118
Under the Homestead Benefit Program, homeowners who meet the income requirements and have paid their _____ receive a _____ on their property tax bill.
TaxesCredit
119
The Property Tax Reimbursement amount is the difference between the amount of property taxes that were due and paid in the _____ _____ , and the amount due and paid in the _____ _____
Base YearCurrent Year
120
The Tax Collector assists the applicant by certifying the _____ _____ _____ _____ .
Amount of Taxes Paid
121
REAP stands for _____ _____ _____ _____ and is available when one or more municipalities have entered into a _____ _____ _____
Regional Aid Efficiency ProgramShared Service Agreement
122
A Statement of State Aid is required to be printed on _____ _____ _____
The Tax Bill
123
Audits for municipalities and counties must be completed within _____ _____ of the close of their respective fiscal year.
six months
124
If the annual audit contains findings and recommendations, a _____ _____ _____ must be included when the audit is forwarded as part of the audit process
Corrective Action Plan
125
The _____ _____ _____ is required to be filed by all elected officials, managerial, executive and confidential employees and local agencies with the power to enact ordinances.
Financial Disclosure Statement
126
The financial disclosure statement is required to be filed _____ , on or before _____
Annually April 30
127
The determining date of ownership to qualify for all deductions is _____
1-Oct
128
The Report of Uncollectible Taxes must be filed with the Governing Body on or before _____ (CY) or _____ (SFY)
May 1November 1
129
The Financial Disclosure Statement is required to be filed annually, on or before _____
30-Apr
130
On or before _____ , Added Assessment bills are to be mailed
25-Oct
131
Added & Omitted Tax Bills are due _____
1-Nov
132
Recipients of a Senior Citizen, Disabled Person or Surviving Spouse Deduction must file an Annual Post Tax Year Statement on or before _____
1-Mar
133
Appeals for Added or Omitted Assessments are to be filed on or before _____ with the County Board of Taxation
1-Dec
134
Appeals for Regular Assessed Valuations are to be filed on or before _____
1-Apr
135
Notice of Disallowance of a property tax deduction when the Post Tax Year Statement is not filed is to be sent on or before _____
1-Apr
136
The Tax Collector is required to mail out the Annual Post Tax Year Statement on or before _____
1-Feb
137
The SFY Budget Cycle is from _____ to _____
July 1 to June 30
138
The CY Budget Cycle is from _____ to _____
January 1 to December 31
139
The last day to hold a tax sale for prior year's taxes if in a CY is _____ or _____ in a SFY
December 31June 30
140
A deduction that was disallowed due to failure to return Post Tax Year Statement must be repaid by _____
1-Jun
141
The PD 65.10 and VE-WVE forms must be filed by _____
5-Jun
142
The Annual Report of Taxes Receivable must be filed on or before _____ for CY or _____ for SFY
March 1August 29
143
It is the responsibility of the _____ to setup the tax office.
Tax Collector
