Collector I Flashcards
1
Q
How many counties are there?
A
21
2
Q
How many municipalities are there?
A
565
3
Q
What are the five types of Government?
A
- City
- Town
- Township
- Borough
- Village
4
Q
What are the main duties of the Assessor?
A
- Discovery and Location of all property within the municipality
- Listing All Property (Assessor’s Field Book)
- Determination of Taxability of all Property (Taxable and Exempt)
- Valuation of all Property
- Maintenance of Sales equalization ration program
- Maintenance of deduction, exemption, abatement & rebate program
- Defense of appeals (At all levels)
- Supervision & Maintenance of reassessment and/or revaluation program
- Cooperation with other officials and the public
5
Q
What are the different property classifications?
A
- (1) Vacant
- (2) Residential
- (3a) Farmland (Regular)
- (3b) Farmland (Qualified)
- (4a) Commercial
- (4b) Industrial
- (4c) Apartment Buildings
- (5a) Railroad Class I
- (5b) Railroad Class II
- (15) Exempt
6
Q
What are the three basic methods with respect to valuation of property?
A
RIM
Reproduction Cost less depreciation approach (“Cost” Approach)
Income Approach (“Capitalization” Approach)
Market Data Approach (“Sales” Approach)
7
Q
What is required if the Assessor changes a property’s Assessed Value?
A
Must notify each taxpayer within 30 days of any change in the Assessed Value of his property
8
Q
What is the Purpose of the Division of Local Government Services?
A
BAA Controls the Budget, Audit and Accounting of all local units
9
Q
What is required of the Assessor prior to filing the Assessor’s Tax Duplicate?
A
The assessor must make the assessment list available for public inspection at least 10 days prior to the filing with the County and must advertise in a local newspaper indicating the time and place that the assessment list may be inspected.
10
Q
Who extends the tax duplicate?
A
the Tax Assessor
11
Q
What is completed by March 10th of each year?
A
The County Board of Taxation completes the Tax Duplicate Process by equalizing values within the entire County
12
Q
What is the Table of Aggregates?
A
Report prepared by the County Board of Taxation where it fixes the total amount of tax to be raised for each local government purpose. (County, Municipal, School, Spec Dist.)
13
Q
What is the purpose of the Extended Tax Duplicate?
A
It is the book that is used by the Tax Collector to bill, collect, and enforce the taxes as confirmed by the County Board of Taxation
14
Q
When did the State Legislature enact the “Tax Collection Certification Law”?
A
1980
15
Q
What other positions can the Tax Collector hold?
A
Tax Collector, Treasurer, Municipal Clerk
16
Q
What is required prior to be appointed as a Tax Collector?
A
The person must hold a Tax Collector Certificate
17
Q
What is the term of the Office of a Tax Collector?
A
Four years from the first day of January next following their appointment
18
Q
What are the minimum requirements for renewal of CTC license?
A
15 contact hours every two years
- General / Secondary (2)
- Information Technology (0)
- Reporting / Billing / Collection (2)
- Legislation (2)
- Enforcement (3)
- Ethics (3)
19
Q
What is required for a Tax Collector to obtain tenure?
A
Shall be appointed tax collector subsequent to having served as tax collector for not less than four consecutive years immediately prior to such reappointment
20
Q
What is the additional Tax Collection position that is permissive?
A
Collector of Arrears of Taxes, appointed by ordinance
21
Q
What are the important dates relative to Tax Bills?
A
- Oct 1, Assessing Date for real estate properties
- Dec 31, Legal Advertisement Date
- Jan 10, Tax Duplicate delivered to T/C
- May 20, Tax Rate Struck/Certified by Cty Bd of Taxation
- Jun 3, Extended Tax Duplicate Certified and Delivered to the T/C
- June 14, Mail Tax Bills
- June 30, Estimated Tax Bills for 8/1 are mailed Sept 30, 11/1, 2/1, 5/1 bills are printed and mailed
- Apr 1, Tax Appeals deadline
22
Q
What are the dates for Added and Omitted tax bills?
A
- Oct 1, Assessing Date for real estate properties
- Oct 10, A/A & A/O tax list certified /delivered to TC
- Oct 25, A/A & A/O bills must be mailed out
- Nov 1, A/A & A/O bills are due
- Dec 1, Tax Appeal Deadline for filing on A/A & A/O
- Jan 1, Tax Appeal deadline for hearing
23
Q
What are the dates for the Post Year Tax Statement?
A
- Feb 1, TC Mail out PD-5
- Mar 1, Deadline to file or return PD-5 with TC or Assessor
- Apr 1, Mail out PD-4 Notice of Disallowance
- Jun 1, Deadline for payment of disallowance
24
Q
What must happen when the governing body changes the delinquent tax rate or the year end penalty?
A
Notice must be given to all taxpayers prior to the next tax due date or with the new tax bills
25
What are the dates that are applicable when tax bills are issued after the Statutory Mailing Date?
No interest may be charged for 25 days after the mailing. If delinquent past the 25 days, then interest is charged back to the statutory due date.
26
What information is required to be on the Tax Bills? (Four Items)
* The Director of the DLGS shall approve the form and content.
* Shall have a brief tabulation showing the distribution per $100 of assessed value
* Statement of State Aid
* The date each installment is due
27
Who does the tax bill get delivered to?
To each property taxpayer, Mortgagee, or any other agent
28
Who calculates the estimated tax bill?
the Tax Collector in consultation with the Chief Financial Officer shall compute an estimated annual tax levy range
29
What is the amount due for the Reconciled Tax Bill?
This is the fourth installment. The total annual property tax due less the amount charged in the first, second and third quarter installments.
30
When are "Estimated Tax Bills" used?
In calendar year municipalities only for third quarter installment billings
31
The Tax Collector's salary must be approved for by?
Ordinance
32
What happens if a Tax Collector is not Bondable?
The position is considered VACANT and they are no longer permitted to fill the position
33
What are the two types of Tax Collector licenses?
* Restricted (Calendar Year Municipality Only)
| * Unrestricted (CY and SFY Municipaliti es)
34
What is a Preliminary Tax Bill?
1st and 2nd Installments or the first half of the year
35
Who certifies the Tax Rate?
The County Board of Taxation
36
What quarter is a County Tax Appeal applied against first?
4th installment first and then the 3rd installment next
37
Tax Appeal must be filed by when?
April 1st of the year being appealed or 45 days from the date of bulk mailing of the notification of assessment, whichever is later.
38
What is the effect of the Freeze Act?
Requires the Assessor to Freeze the Assessed Value for the next two years past the appeal year.
39
What can override the Binding Effects of the Freeze Ace?
A Revaluation
40
What tax appeals are heard by the State Tax Court?
Tax Appeals with an Assessed Value in excess of $1 Million and Appeals from County Board of Taxation Judgments
41
County Tax Boards serve what purpose?
* Equalization of Tax Values
* Revision of Tax Values
* Review of Tax Values
* Enforcement of Tax Values
42
Who appoints County Tax Board Members?
The Governor with the advice and consent of the Senate
43
County Tax Board Members are subject to what criteria to be appointed and remain on the Board?
* Must be a resident and citizen in the county
* Must, within 24 months of appt, complete Rutgers Tax Board Training, or possess a CTA Cert.
* There must not be more than 2/3 membership from the same political party
44
Who pays County Tax Board Members?
County Tax Board Members receive a salary set by statute and paid by the State Treasurer
45
The Director of the Division of Taxation may grant extensions for appeal filing dates but is subject to what limitation?
No such extension shall be for more than 30 days from the date otherwise provided by law.
46
What time restriction is placed upon a County Tax Board with respect to hearing an appeal?
The County Tax Board shall hear and determine all such appeals within three months after the last day for filing such appeals.
47
Before filing a tax appeal, the taxpayer must do what?
Pay all taxes due and keep them current.
48
Added and Omitted assessment appeals must be filed by what date?
December 1st. The County Tax Board must render a judgment within 30 days.
49
Who appoints the County Tax Administrator? For what term? and who Pays them?
* County Tax Board Appoints
* Three Year Term (After 2 consecutive they are tenured)
* County is the employer and pays for the salary
50
On what date is the County Tax Administrator required to prepare and submit to the County Board of Taxation a preliminary equalization table?
March 1st
51
The County Tax Board completes its annual equalization process on what date?
March 10th
52
The word "exemption" means?
Not subject to or liable for
53
The word "deduction" means?
To reduce the quantity
54
Who is authorized to grant/allow deductions?
Either the Assessor or the Tax Collector depending upon when the application is made
55
Definition of a "Surviving Spouse"?
Means the surviving wife or husband of a veteran, while he or she is a resident of this state.
56
To qualify for a "Veteran's" deduction, the claimant must as of what date be able to prove what qualifications?
Date: October 1st
* Be a legal owner of the property
* Have an honorable discharge
* Be a citizen and legal resident of New Jersey
57
To qualify for the "Surviving Spouse" of a veteran deduction, the claimant must as of what date be able to prove what qualifications?
Date: October 1st
* Be a legal owner of the property
* Not have remarried
* Be a legal resident of New Jersey
* Be the surviving spouse of a veteran honorably discharged
* Prove that the deceased was a domiciled citizen and resident of NJ at the time of death
58
The claimant of a veteran's deduction must support their application by attaching copies of the following documents?
* Form DD 214 - Certificate of Honorable Discharge
* Deed to the property on which the deduction is claimed
* Proof of residency as may be satisfactory to the Assessor
59
The claimant for a surviving spouse of a veteran's deduction must support his/her application by attaching copies of the following documents?
* Complete Certificate of Honorable Discharge or Release covering the deceased Veteran
* Death Certificate pertaining to the deceased spouse
* Deed to the real property
* Proof of Residency
60
The claimant for a surviving spouse of a Service Person deduction must support his / her application by attaching copies of the following documents?
* Official Notification of death from appropriate military service, or
* Certification issued by the US VA attesting to the military status of the deceased service person, residency at the time of death and that the claimant is the lawful surviving spouse
* Deed to the real property
* Proof of Residency
61
An Application for a veteran's deduction must be on what form? Who may it be filed with? What date restrictions are there?
* Form V.S.S.
* May be filed with the Assessor between Oct 1 and Dec 31 of the pretax year
* May be filed with the Tax Collector anytime during the year
62
Where must the original veteran deduction application be filed and who requires this?
The Division of Taxation requires that the original application and supporting proof documents remain in the Assessor's files.
63
Once a Veteran's deduction has been granted, what is required for its annual renewal?
It continues in force from year to year without necessity of renewal so long as the claimant remains eligible for the deduction.
64
Starting with the year 2003, what is the maximum deduction that a single person would be eligible to receive?
$750 TotalVeteran, Surviving Spouse of a Veteran, Sr Citizen Deduction
65
What is the limit on an individual property for veteran's deductions?
A property may have as many veteran's deductions claimed on it as there are qualifying owners but not to exceed to total amount of taxes due.
66
How do you handle a deduction if the total deductions exceed the taxes on the property?
The deduction may only be as great as the Taxes on the property. It may not result in a credit.
67
What is the amount that the State will reimburse to a town for the Veteran's and Senior Citizens deductions?
102%100% for the deductions2% for Administrative Fees
68
To qualifiy for a Senior Citizen Deduction or Disabled Person Deduction, a taxpayer must prove what and by when to qualify?
Date: October 1st of the pretax year
* Be legal owner of or have some fractional interest in the property
* Be a citizen and resident of New Jersey for the 12 month period preceeding Oct 1st
* Reside at the property for which the application for deductions is being made
* Receive an annual income of $10,000 or less
* Applicants for Sr. Cit Ded must also be 65 years old as of 12/31 of the pretax year.
69
A surviving spouse of a senior citizen or disabled person must prove what in order to qualify?
* Spouse must have met all of the requirements for the Senior Cit or Disabled Person
* Not have remarried
* Reached age 55 be December 31 of the pretax year
* Have been at least 55 years of age at the time of death of the deceased spouse
* Be the surviving spouse of a person who was actually receiving either a senior citizen or disabled person deduction at the time of their death
70
What is the filing deadline for a surviving spouse of a senior citizen or disabled person and who must it be filed with?
* With the Assessor on or before December 31st of the Pretax Year
* With the Collector during the Tax Year
71
An applicant for Senior Citizen, Disabled Person, or Surviving Spouse must complete what form?
Form PTD
72
Each year, every recipient of a resident Senior Citizen, Disabled Person, or Surviving Spouse deduction is required to do what?
File an Annual Post Tax Year Statement (PD-5) under oath with the Tax Collector so that the Collector may determine if they are eligible.
73
The Collector must mail the PD-5's to each recipient by when?
February 1st of the Post Tax Year
74
When must an applicant return the PD-5 to the Collector?
No later than March 1st of the post tax year. May 1st with a Doctor's note
75
When must the Collector mail a notice of Disallowance (PD-4)?
On or before April 1st
76
If a deduction is disallowed, when must it be paid by?
June 1st, or within 30 days where extended, or it becomes delinquent
77
What is "MOD IV"?
Means the New Jersey Property Tax System
78
Who makes the final determination for exemptions and deductions?
The Tax Assessor
79
How many Senior Citizen deductions are allowed for a property?
Only one Senior Citizen Deduction per property
80
In order to qualify for a disabled deduction the disability must be?
Total and permanent
81
The deducation report must be submitted to the County Tax Board by when?
June 5th, then the County sends it to the State
82
Who maintains the PD-5's?
The Tax Collector
83
What report is required to be made to the Governing Body and by when?
On the first day of each month the Collector must make a report of his collections to the Governing Body
84
At the close of a fiscal year, the Tax Collector is required to file what report, to whom, and within what time period?
The Annual Report must be filed with the Chief Financial Officer on or before 60 Days after the close of the fiscal year.
85
What must be on the Annual Report of the Collector?
* Amount of receipts collected
* Added and Omitted Taxes Billed
* Taxes Abated and Cancelled
* Taxes remaining unpaid at the end of the year
86
On or before May 1st each year, what must the Collector file in duplicate with the Governing Body?
A list of delinquent taxes which he believes are not collectible because the tax is fictitious, double, or due to an erroneous assessment,
87
Within how many days after receiving the delinquent list from the collector must the governing body adopt a resolution cancelling taxes?
60 Days after receipt of the list
88
The Certification of Property Tax Deductions must be filed annually with whom on or before when?
* County Board of Taxation
| * On or before June 5th
89
The Annual Ethics Disclosure form must be filed each year by when?
April 30th
90
Reports / Records that the Tax Collector MUST keep?
```
FAT CATT
Foreclosed Property Register
Arrears Register
Tax Duplicate
Cash Book
Assessment for Local Improvement Register
Tax Title Lien Register
Tax Sale Book
```
91
A local improvement may be done at whose request?
Petitioners (Taxpayers) who agree to pay for the costs of the project.
92
Who determines the Assessment amounts for Local Improvements?
Determined by the officer (Tax Assessor, Engineer) or the Board charged with the duty of making general assessments of taxes in the Municipality
93
When must a local improvement be paid if not on an installment plan? What is the penalty if not paid on time?
* 2 months or 60 Dyas after confirmation
| * If delinquent, interest will be at the same rate as that of delinquent taxes
94
Assessments on Local Improvements may be made at what intervals?
Quarterly or Annual Installments
95
After what period of time do Local Improvement installment payments become delinquent? What rate of interest is charged?
* 30 Days
| * Interest will be at the same as for delinquent taxes
96
Payment of Installments for Local Improvements financed by bonds may be paid over what period of time?
The lesser of:
* The number of years which the Bonds were issued for (or)
* 20 Years
97
What rate of Interest may be charged on the installment payments over the life of the installment program?
Equal to the rate of interest paid by the municipality for the bonds issued to finance the project.
98
What is the Year-End-Penalty (YEP) and what restrictions are placed on it?
A penalty of up to 6% may be imposed on a taxpayer that has a delinquent balance (Taxes plus Interest) of $10,000 or greater at the end of the year.
* it will be 6% of the amount of the delinquency
99
When are Taxes considered paid?
Physical custody by the Tax Collector determines receipt for our purposes
100
When are Tax Payments due in order to avoid interest charges?
Must be received by the 10th day of the Month they are dueThis assumes that the Governing Body approved by resolution the grace period.
101
Interest Type Calculations must be computed to determine? (5 Items)
* The amount due when payments are received on delinquencies
* Interest on amounts refunded due to successful appeals
* Redemption amount when tax sales certificates are redemmed or assigned
* The amount of a year end penalty
* The amount of discount on prepaid taxes
102
The formula use to determine annual interest is:
Principal (Tax) x Rate (Annual %) = Annual Interest
103
Interest on Delinquent Taxes is charged at a rate not to exceed?
8% on the first $1,500then18% on the amount over the $1,500
104
What is required if the Governing Body changes the rate of interest on delinquencies?
Taxpayers must be notified prior to the date of the date taxes are next due
105
Payment on a delinquent account must be applied in what order?
First to interest, thenany balance be applied to the oldest delinquency first, then to subsequent delinquencies
106
Lien holders earn interest on the Tax Sale Certificate at what rate?
* The rate bid
| * All subsequent taxes paid accrue at the rate charged by the Municipality
107
What is the rate that may be paid to a Taxpayer for prepayment of taxes and what time frame is required for the taxpayer to qualify?
A rate not to exceed 6% and shall only be allowed when payment is made at least 30 days prior to the due date.
108
All funds collected must be deposited within what time frame?
48 Hours
109
How is a "NSF" or "NG" check handled with respect to Tax Deposits?
Reverse the Transaction, reverse the Credit, and DO NOT redeposit
110
Cancelling small balances of taxes due is permitted up to what dollar amount and what is also required in order to do this?
Up to $10.00 of tax balances may be cancelled through the passage of a resolution.
111
Refund of Excess Taxes and Interest to a taxpayer who has been successful in an appeal must be done within how many days of the final judgment and at what rate of interest?
60 Days and at 5% Interest
112
The rate of interest on refunds as a result of appeals must be calculated from the date of _____ until the date of _____
OverpaymentRefund
113
The Tax Search Book must be?
* Bound
* Consecutively Numbered
* Permanent Record of the Municipality
114
A tax search must indicate?
* Unpaid Taxes (Tax Status)
* Utility Charges
* Other Charges
* Contingent Liabilities (Deductions)
* Added and Omitted Assessments
115
Assessment Search Officer Position can be filled by which people?
Municipal ClerkorMunicipal Engineer
116
What is the fee charged for Tax Searches?
$10 per line item, and $2 per year seach
117
The Tax Search Officer must provide a certification of the records within how many days?
15 calendar days
118
Other information is required from other offcials for a Tax Search. Who is required to provide this information and what are the time restrictions for the information to be provided?
* Uniform Construction Code Official - within 3 Days - Provide CO and Construction Permits
* Tax Assessor - witin 5 Days - Added, Omitted, Abated, Rollback Taxes, etc.
119
A continuation of a tax search may be requested provided that the request for continuation is made within how many years of the issuance of the original search?
3 years
120
What is Business Personal Property?
Utilities
121
What is the minimum attendance requirement for the Tax Collector's
January, April, July and October
122
What are the ways to release you from the responsibility of collecting taxes?
```
CAT JR
Cash Collection
Abatement
Tax Sale
Judgment
Resolution
```
123
What are the three commonly used statutes that we should be aware of?
* Title 54 - Taxation
* Title 40 - Counties and Municipalites
* Titel 18 - Education
124
What are the two time frames that the tax collector should be aware of after a tax judgment has been issued?
* The Taxpayer and the Municipality have 45 days to apeal the tax court decision to a higher court
* The Tax Collector must process credit or refund within 60 days after the judgment
125
When are Added and Omitted Taxes due to be paid?
Novermber 1st
126
That is the Statutory limit on how many years a Tax Collector may go back for an Added or Omitted property value?
2 Years
127
A statutory citation is broken down into various components. For the Citation below indicate the name of each component:NJSA 54:4-6
NJSA 54 4 6 Title Chapter Section
128
If there is an appeal on added / omitted taxes, the taxes must be paid through what point? with what exception?
4th QuarterThe added / omitted tax bill being appealed does not have to be paid
129
If there is a County Board Judgment, how many days does the taxpayer or the town have to file an appeal?
45 Days
130
Taxes on lands shall be a _____ _____ on the land on which they are assessed and all subsequent taxes, interest, penalties and costs of collection which thereafter fall due or accrue shall be added to tand be part of such initial lien
continuous lien
131
What bills may be estimated for the following:
* Calenday Year:
* State Fiscal Year:
```
Calenday Year:
* August 1st
State Fiscal Year:
* August 1st
* February 1st
```
132
Lock Box may be used to collect _____ tax payments under the supervision of the _____
CurrentTax Collector
133
_____ means the sum of all taxes and municipal charges due on a given parcel of property covering any number of quarters or years.
Delinquency
134
The tax bill for a local assessment is issued immediately upon what?
Confirmation
135
A deduction cannot be _____ to a prior year.
retroactive
136
What are the four forms of government?
* County
* Municipal
* School
* Special District
