Chapter 8

Question 1

What are the 3 phases of the Final Estimates Guidelist?

Answer 1

Before construction, During construction and After construction

Question 2

What are the 12 major points of the During Construction phase of the Final Estimates Guidelist?

Answer 2

• Plan Summary Boxes
• Final Measure Pay Items
• Plan Quantity Pay Items
• Lump Sum Pay Items
• Earthwork Pay Items
• Asphalt Pay Items
• Concrete Pay Items
• Structural Pay Items
• Fuel & Bituminous Adjustments
• Contract Time
• Alternatie Contracts: Lump Sum, Design-Build, No Excuse Bonus, etc…
• Final As-Built Plans

Question 3

What does CPAM mean and what does it cover?

Answer 3

Construction Project Administration Manual - It provides a more in depth look at how items should be prepared and documented.

Question 4

Who uses the CPAM?

Answer 4

All construction personnel, including Final Estimates

Question 5

What is the resource that acts as a reminder to help make sure that all needed work has been done on the Final As-Built Plans?

Answer 5

The Final Estimates Guidelist

Question 6

What does the After Construction phase of the Final Estimates Guidelist include an overview of?

Answer 6

The DFEO Review and close out phase.

Question 7

What is Time Correspondence in the Final Estimate Documentation?

Answer 7

This is all the documentation needed to substantiate contract time, including the Notice to Proceed, Notice of Beginning Work and Final Acceptance Letter. It will also contain all weather letters, holiday extensions and any references to Supplement Agreements with time extensions, etc.

Question 8

What is the Daily Work Report (DWR) and where is it stored?

Answer 8

The report of the work done each day and corresponding equipment used, for the entire life of the project. It is stored in SiteManager and should be inputted on a daily basis by the field personnel.

Question 9

What does the Final Estimates Office Record of Final Plans and Documents do?

Answer 9

Provides important contract time info such as critical dates and time extensions. It also provides contract amounts, general contract info and other relevant info about the project.

Question 10

What 6 documents are contract changes made through?

Answer 10

• Supplemental Agreements
• Unilateral Directed Extra Work
• Contractor’s Claim
• Contingency Supplemental Agreement
• Work Order for unforeseen Additional Work
• Cost Savings Initiative Proposal (CSIP)

Question 11

What are included in the Final As-Built Plans?

Answer 11

The original design plans with all changes shown in red and signed by the Responsible Engineer. They can also include the Contractor supplied as-builts drawings and shop drawings.

Question 12

Within how many days after Final Acceptance will a final estimate be generated for all final quantities?

Answer 12

Within 30 days

Question 13

What does the Offer Letter & Final Estimate include?

Answer 13

The estimate will include all final quantities, all adjustments and deductions.

Question 14

Where should backup documentation be stored?

Answer 14

In EDMS

Question 15

What is the purpose of the Final Plans and Estimate Transmittal?

Answer 15

To list all items included in the final estimate documentation submitted to the District. It serves as a checklist to those put the documentation together and as a checklist to the District Final Estimates Office to make sure everything has been received.

Question 16

Should Pending Supplemental Agreements belisted on the Final Estimates and Estimates Transmittal?

Answer 16

Yes

Question 17

How are unresolved claims supposed to be handled?

Answer 17

They should be identified and clearly described at the time the final estimate is submitted.

Question 18

How are Defective Materials that have not yet been resolved handled?

Answer 18

The status of the materials must be described in the final estimate documentation.

Question 19

What should the Correspondence File include?

Answer 19

All correspondence related to final estimates on each project.

Question 20

What is the Explanation of Overruns and Underruns?

Answer 20

The summary of the explanations of all variations between the original estimated quantities and the final quantities of $10,000 or greater.

Question 21

Where will all documents pertaining to the Contract be available at?

Answer 21

On the Dept’s collaboration site.

Question 22

Do pile records and shop drawings get listed on the Final Plans and Estimates Transmittal?

Answer 22

Yes.

Question 23

What are the 9 requirements that the contractor must meet after the engineer has made final acceptance?

Answer 23

• Agree in writing to accept the balance due or refund any overpayment
• Has properly maintained the project
• Furnished a sworn affidavit that the has paid all bills and no lawsuits are pending
• Furnished the surety affidavit
• Has complied with and settled all wage-rate provisions
• Has furnished all required mill tests and analysis reports
• Furnished the final Construction Compliance with Specifications and Plans Certification
• The contractor has submitted and the Dept has accepted all as-build drawings and certified surveys.
• Furnished all manufacturer warranties

Question 24

How long does the contractor have to furnish all required Contract Documents after the Dept’s offer of final payment or request for refund of overpayment before their Contractor’s Certificate of Qualification gets suspended?

Answer 24

90 days