Chapter 6: Organizing

Question 1

What is the purpose of organizing?

The purpose of the organizing practice is to define and establish the project’s structure
of accountability and _________ (the ‘who’).

Answer 1

The purpose of the organizing practice is to define and establish the project’s structure
of accountability and responsibilities (the ‘who’).

Question 2

The function that a stakeholder has in a PRINCE2 project is usually the same as the position or the job of that person outside the project. True or False?

Answer 2

False.

The function assigned to a group or individual in a particular project is not the same
as the position or job of a person outside of that project.

Question 3

What are the three main stakeholder groups in a PRINCE2 project?

Answer 3

Business
User
Supplier

Question 4

Definition: project board

Accountable to the _______ for the success of the project and has the authority to direct the project within the remit set by the _______

Answer 4

Definition: project board
Accountable to the business for the success of the project and has the authority to direct the project within the remit set by the business

Question 5

How many organizational layers are there in PRINCE 2?

Answer 5

FOUR (4)

Question 6

What are the FOUR organizational layers in PRINCE2?

Answer 6

1. Commissioning
   (business layer)
2. Directing
   (project board)
3. Managing
   (project manager)
4. Delivering
   (team managers)

Question 7

What is the project management’s team structure? what roles is it composed by?

Answer 7

1. Project Board
2. Project Manager
3. Team Managers
4. Project Assurance
5. Project Support

Question 8

Can the accountability the Project Executive has for the project success be delegated?

Answer 8

NO

Question 9

There can be more than one Project Executive role. True or False?

Answer 9

False.

Question 10

The project executive role cannot be combined with the project manager role.
True or False?

Answer 10

True.

Question 11

There can be more than one Senior user role. True or False?

Answer 11

True.

Depending on the scale and complexity of the user community, more than one person may be
required to represent the users, but this should be kept to a minimum

Question 12

There can be no more than one Senior Supplier role. True or False?

Answer 12

False.

Depending on the scale and complexity of the supplier community, more than one person may be
required to represent the suppliers, but this should be kept to a minimum.

Question 13

The senior supplier represents the _______ community that is involved in all aspects of delivering the project ______.

Answer 13

The senior supplier represents the supplier community that is involved in all aspects of delivering the project products.

Question 14

Can the project executive role be combined with the senior user or senior supplier role?

Answer 14

YES

Question 15

Who is responsible for ensuring the project and its management approaches are aligned to the business’ environmental, social, and governance (ESG) commitments?

Answer 15

The project board

Question 16

Who is responsible for monitoring and supporting the safety and well-being of team members and the sustainability of the project approach?

Answer 16

The project manager

Question 17

Who is responsible for monitoring and supporting the safety and wellbeing of team members and the sustainability of the team’s approach?

Answer 17

The team manager.

The project manager can also perform the team manager role.

Question 18

Which are the four elements of the project ecosystem that there needs to be alignment about who is responsible for them?

Answer 18

People management
Governance
Management approaches
How and When

Question 19

Who is responsible to making the best use of people and capabilities?

Answer 19

The project manager.

Question 20

What does the acronym RACI stand for?

Answer 20

responsible: one or more people who perform the task
accountable: the single person who ‘owns’ the task
consulted: the people whose input is required for the task
informed: the people who are informed of progress or completion of the task

Question 21

Within a programme there might be multiple project boards. True or False?

Answer 21

True.

within a programme, there may be multiple project boards, a single body directing several
projects (effectively replacing multiple project boards), or a combination of the two

Question 22

Where does the accountability for sustainability targets across the project ecosystem be captured?

Answer 22

In the business case, the requirement setting, and people’s role descriptions

Question 23

The project board may choose to establish a change authority, distinct from the project manager,
which reports to the project board.
True or False?

Answer 23

True.

& The project board is responsible for ensuring clarity as to who is authorized to make decisions within what tolerances.

Question 24

Is the commercial management approach is part of the project initiation documentation?

Answer 24

YES

Question 25

Are the project management team structure and role descriptions management products?

Answer 25

YES

Question 26

Who appoints the project manager?

Answer 26

The Business. If not done by the business, then it is the project executive.

Question 27

Who appoints the project executive?

Answer 27

The business layer