Chapter 15: Initiating a project Flashcards
What is the purpose of the processes of initiating a project?
to establish solid foundations for the project,
enabling the business to understand the work that needs to be done to deliver the project product
before committing to any significant expenditure or resources
What are the objectives of the initiating a project process?
to ensure that there is a common
understanding of:
● the reasons for doing the project, the benefits expected, and the associated risks (documented
in a full business case)
● the scope of what is to be done and the products to be delivered
● how and when the products will be delivered and at what cost
● who is to be involved in the project decision-making
● how the quality required will be achieved
● how baselines will be established and controlled
● how risks and issues will be identified, assessed, and controlled
● how progress will be monitored and controlled
● who needs information, in what format, and at what time
● how the project applies business policies, methods, and guidance.
What could the activities be for the process around initiating a project?
-Agree tailoring requirements
-Agree the management approaches
-Establish project controls
-Prepare the project plan
-Prepare the full business case
-Assemble the project initiation documentation
-Request project authorization
Who is responsible for applying the activities in the initiating a project process?
The Project Manager
What could some of the recommended actions be in the activity: Agree tailoring requirements
● review the project brief to understand the outlined tailoring approach (if defined).
● seek lessons on how to apply tailoring from similar previous projects, businesses, and external organizations.
● define any tailoring requirements as part of the project initiation documentation including any related project controls.
● consult with project assurance to check that any proposed tailoring will meet the needs of the project board or business.
● seek the project board’s approval for any tailoring (although the project board may prefer to review it later as part of the project initiation documentation).
What could some of the recommended actions be in the activity: Agree the management approaches
● review how PRINCE2 will be tailored and its implications for the management approaches.
● review the project brief to understand whether any business strategies, standards, or practices
relating to management approaches need to be applied during the project
● seek lessons related to the management approaches from similar previous projects, business, and external organizations.
● review the project log for any issues and risks related to the management approaches.
● update the project log if any new risks or issues are identified (or existing ones have changed).
● consult with project assurance to check that the proposed management approaches meet the needs of the project board or business.
● seek the project board’s approval for the management approaches
the activity: Prepare the project plan is done only by the project manager (true / false/
False.
Planning is not an activity that the project manager performs in isolation but something that should
be done with close involvement of the users and suppliers to co-create the project plan
What could some of the recommended controls be in the activity: Establish project controls
● the frequency and format of communication between and within the project management layers
● the number of stages
● mechanisms to capture and analyse issues
● setting tolerances for delegated authority
● how delegated authority from one level of management to another will be monitored
● mechanisms to escalate exceptions
How many approach’s are there in Prince2?
9
The communication approach should be created first, to accommodate the approach for all the rest. True / false
False. the communication management approach is completed last, as it will need to include the communications required by the other approaches.
The full business case is done by the Project Executive. True/False
False. The activity is performed by the Project manager, but with close involvement of the project executive
What management product includes the: what, why, who, how, where,
when
Project Initiation Documentation
Is the Project initiation document a single document?
Not necessarily. Could be a collection of documents
