Chapter 5

Question 1

What is project scope?

Answer 1

Everything about a project—work content as well as expected outcomes. Project scope consists of naming all activities to be performed, the resources consumed, and
the end products that result, including quality standards.

Question 2

What is scope management?

Answer 2

the function of controlling a project in terms
of its goals and objectives through the processes of conceptual development, full definition,
execution, and termination

Question 3

What are six main activities in the project scope management?

Answer 3

1. Conceptual development
2. Scope statement
3. Work authorization
4. Scope reporting
5. Control systems
6. Project closeout

Question 4

What is conceptual development?

Answer 4

the process that addresses project objectives by finding the best ways to meet them

Question 5

What are the key steps in information development for conceptual development?

Answer 5

Problem or need statement
Requirements gathering
Information gathering
Constraints
Alternative analysis
Project  objectives
Business case

Question 6

What is the statement of work?

Answer 6

is a detailed narrative description of the work required for a project.

Question 7

What should an effective statement of work include?

Answer 7

Introduction and background
Technical description of the the project
time line and milestones

Question 8

What is a project charter?

Answer 8

Defined as a document issued by the project initiator or sponsor that formally sanctions the existence of the project and authorizes the project manager to begin applying organizational resources to project activities

Question 9

What is a scope statement?

Answer 9

reflects a project team’s best efforts at creating the documentation and approval of all important project parameters prior to proceeding to the development phase.

Question 10

What are the key steps in the scope statement process?

Answer 10

Establishing the project goal criteria
Developing the management plan for the project
Establishing a Work Breakdown Structure
Creating a scope baseline.

Question 11

What are six purposes of work breakdown structure?

Answer 11

1. It echoes project objectives
2. It is the organizational chart for the project
3. It creates the logic for tracking costs, schedule, and performance specifications for each element
   in the project.
4. It may be used to communicate project status.
5. It may be used to improve overall project communication.
6. It demonstrates how the project will be controlled.

Question 12

What are work packages?

Answer 12

defined as WBS elements of the project that are isolated for assignment to “work centers” for accomplishment.

Question 13

What is organization breakdown structure?

Answer 13

An additional benefit of creating a comprehensive WBS for a project is the ability to organize
the work needed to be performed into cost control accounts that are assignable to various units
engaged in performing project activities within the company. The outcome of organizing this
material is the organization Breakdown structure (oBs).

Question 14

What is responsibility assignment matrix?

Answer 14

Document developed to identify team personnel who will be directly responsible for each task in the project’s development.

Question 15

What is work authorization?

Answer 15

Once the scope definition, planning documents, management plans, and other contractual documents have been prepared and approved, the work authorization step gives the formal “go ahead” to commence with the project

Question 16

What are the key features of the contractual documentation?

Answer 16

Contractual requirements.
Valid considerations.
Contracted terms.

Question 17

What are the two most common contract terms?

Answer 17

Lump sum or turnkey contracts, in which the project organization assumes all responsibility for successful performance
Cost-plus contracts, which fix the company’s profit for a project in advance.

Question 18

What is scope reporting?

Answer 18

Determining the types of information that will be regularly reported, who will receive copies of this information, and how this information will be acquired and disseminated

Question 19

What project control systems are available to a pm?

Answer 19

Configuration control - includes procedures that monitor emerging project scope against the
original baseline scope.
Design control - relates to systems for monitoring the project’s scope, schedule, and costs during the design stage.
Trend monitoring - is the process of tracking the estimated costs, schedules, and resources needed against those planned.
Document control ensures that important documentation is compiled and disseminated in an orderly and timely fashion.
Acquisition control monitors systems used to acquire necessary project equipment, materials, or services needed for project development and implementation.
Specification control ensures that project specifications are prepared clearly, communicated to all concerned parties, and changed only with proper authorization.

Question 20

What is project closeout?

Answer 20

The project closeout step requires project managers to consider the types of records and reports they and their clients will require at the completion of the project.
Documentation may include: Historical records, postproject analysis, financial closout.