Chapter 4: Financial Resource Management Flashcards

1
Q

Budget

A

type of operational plan for the coordination of resources and expenditures

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2
Q

Spending-Ceiling Model

A

incremental model; type of expenditure budgeting that requires justification only for those expenses that exceed those of the previous budget cycle

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3
Q

Spending-Reduction Model

A

type of budgeting used during periods of financial retrenchment that requires reallocation of institutional funds, resulting in reduced spending levels for some programs

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4
Q

Zero-Based Budgeting

A

model that requires justification for every budget line item without reference to previous spending patterns

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5
Q

Fixed Budgeting

A

method in which expenditures and revenues are projected on a monthly basis, thereby providing an estimate of cash flow

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6
Q

Variable Budgeting

A

method requiring adjustment of monthly expenditures so that they do no exceed revenues

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7
Q

Lump-Sum Budgeting

A

method that allocates a fixed amount of money for an entire program without specifying how the money will be spent

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8
Q

Line-Item Budgeting

A

method that allocates a fixed amount of money for each sub function of a program

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9
Q

Performance Budgeting

A

method that allocates funds for discrete activities

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10
Q

Needs Assessment

A

systematic set of procedures undertaken to set organizational or programmatic priorities based on identified needs

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11
Q

Need

A

the discrepancy between the present program status and the desired future state of one or more aspects of the program

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12
Q

Purchasing

A

process of acquiring goods and services

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13
Q

Request for Quotation (RFQ)

A

document that provides vendors with the specifications for bidding on the sale of goods and services

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14
Q

Bidding

A

process whereby vendors provide cost quotations for goods and services they wish to sell

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15
Q

Negotiations

A

process of bargaining

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16
Q

Implied Warranty

A

an unstated understanding that a vendor will “make good” if a product is faulty

17
Q

Express Warranty

A

an explicit statement specifying the conditions, circumstances, and terms under which a vendor will replace or repair a product if found to be faulty

18
Q

FOB Point

A

freight-on-board point; point at which the title for shipped goods passes from vendor to purchaser

19
Q

Requisition

A

type of formal or informal communication, usually written, used for requesting authorization to purchase goods or service

20
Q

Purchase Order

A

document that formalizes the terms of a purchase and transmits the intentions of the buyer to purchase goods or services from a vendor

21
Q

Receiving

A

process of accepting delivery of goods purchased from a vendor

22
Q

Pooled Buying Consortium

A

group of similar institutions that merge resources to purchase goods in large quantities to receive volume discounts

23
Q

Inventory Management

A

process of controlling equipment and supply stocks so that services can be provided without interruption while the use of institutional resources is maximized