Chapter 4

Question 1

Redundancies

Answer 1

Expressions that repeat the same idea or include unnecessary words are redundant.

Question 2

Empty words

Answer 2

Unnecessary words and phrases in a sentence, such as case, degree, the fact that, factor, instance, nature, and quality.

Question 3

Long lead-in

Answer 3

unnecessary introductory words and phrases

Question 4

how many typefaces should you use in a business document?

Answer 4

no more than two

Question 5

what are the benefits of headings

Answer 5

they highlight information and improve readability

Question 6

what proofreading strategy works best for long, complex, and important documents?

Answer 6

Proofreading from a printed copy

Question 7

what does the final phase of the 3x3 writing process focus on?

Answer 7

Editing, proofreading, and evaluating.

Question 8

Editing

Answer 8

Means improving the content and sentence structure of your message.

Question 9

Proofreading

Answer 9

correcting its grammar, spelling, punctuation, format, and mechanics.

Question 10

Evaluating

Answer 10

Involves analyzing whether your message achieves its purpose

Question 11

How to revise for conciseness?

Answer 11

*Eliminate flabby expressions
*Limit Long Lead-Ins
*Drop unnecessary There is/are and it is/was fillers
*Reject redundancies
*Delete Empty words
*

Question 12

When micro blogging what should you do?

Answer 12

*Include only main ideas
*choose descriptive but short words
*personalize your message if possible
*be prepared to write several versions striving for conciseness, clarity, and yes, even correctness

Question 13

What are some tips to follow for better writing?

Answer 13

*Keep it short and simple (KISS)
*Dump Stale Business Phrases
*Drop Cliches
*Avoid Slang/Buzz words
*Rescue hidden verbs
*Control exuberance
*Choose clear percise words

Question 14

What are ways to enhance readability through document design?

Answer 14

*Use white space
*Understand margins and Text alignment
*Choose appropriate fonts
*choose an appropriate font style
*Number and bullet lists for quick comprehension
*Add headings for visual impact

Question 15

What are some things to watch for when proofreading

Answer 15

*Spelling
*Grammar
*Punctuation
*Names and numbers and facts
*Format

Question 16

Tips to proof read documents

Answer 16

*Print a copy, preferably double spaced, Take a break and then go back to it
*Allow enough time to proofread carefully.
*Anticipate errors by congratulating yourself not criticizing yourself when you find errors.
*Read message twice - one for word meanings, one for grammar and mechanics.
*Read three times if its a long document to verify consistency in formatting.
*Reduce your reading speed, concentrate on individual words rather than ideas.
*For documents that must be perfect, enlist a proofreading buddy. Have someone read the message aloud, spelling names and difficult words, noting capitalization and reading punctuation.