Chapter 3: Ultravires Flashcards
- Contractual liability of a company
In this section you will learn about how a company enters into transactions as a legal person and
the historical development of the doctrine of ultra vires.
1.1 How does a company act?
Obviously, a company is inanimate and therefore needs human agents to act on its behalf. Where
the board of directors makes a decision, or a decision is made in a meeting of the shareholders, it
is easy to see that decision as a decision of the company. However, outsiders (eg suppliers) usually deal with individuals involved in the company eg the managing director, or a particular employee.
In what circumstances are decisions taken by those persons treated as decisions of the company? In other words, when do the acts of (human) directors or employees bind the
(inanimate) company to obligations to third parties, and does the company have capacity to be
bound? We look at the circumstances in which a company itself is directly or personally liable.
1.2.1 Capacity
It was necessary to check the objects clause in the memorandum to ascertain what acts and/or
business the company was empowered to participate in. If the transaction was outside of the
company’s powers, the consequence was that it would be void and unenforceable (ultra vires)
against the company even if the shareholders attempted to ratify the act. This is because the
company was not incorporated with the requisite capacity (Ashbury v Riche 1875).
Authority
If the company did have capacity, the next question was whether the individual who contracted
on the company’s behalf authorised to do so? If so, then the transaction was valid but if not, the consequence was that the transaction would be voidable at the instance of the company.
The capacity question has far less relevance to companies incorporated under CA 2006 as the memorandum no longer contains an objects clause, and in any event under s 31 CA 2006, a company’s objects are unrestricted (subject to the articles).
1.3 Capacity
As you learnt earlier in the module, in order to set up a company two documents are required: the
memorandum and the articles of association. Prior to CA 2006, the memorandum was a constitutional document and contained a very important clause known as the objects clause. The objects clause set out what the company was empowered to do, ie its capacity.
1.4 The doctrine of ultra vires
Doctrine of ultra vires: The doctrine of ultra vires refers to the situation where a body purports
to act outside its power. This doctrine derives from public law – public bodies are granted certain powers by Parliament and are not permitted to go beyond these powers.
The doctrine was deemed to apply to registered companies in order to protect creditors and shareholders.
The theory was that companies should be restricted in their activities to those which the shareholders and creditors had initially provided money to fund.
Vulnerability of being wound up
Companies were therefore not permitted to act outside of their objects clauses. Acts outside the
objects were known as ultra vires and were held to be void. If the company was unable to
achieve its stated object then it was vulnerable to winding up by the court.
Key case: Re German Date Coffee Co (1882) 20 Ch D 169
The company’s object was to acquire and exploit a German patent for producing coffee from
dates. The company failed to get the German patent but managed to get a Swedish patent and
had a profitable date coffee business. However, the company was wound up by the court since it
could not achieve its stated object.
Problems with the doctrine
(a) The objects clause was initially not permitted to be altered
(b) Registered companies often did diversify and change their business, and this then led to problems. Diversification is often key to businesses to protect for the future.
(c) The doctrine of constructive notice combined with the ultra vires rule to cause problems for third parties seeking to enforce contracts against companies
Doctrine of constructive notice
The doctrine of constructive notice applies to all publicly available documents (which includes a company’s memorandum and articles as these are filed
at Companies House) and deems anyone dealing with registered companies to have notice of
the contents of their public documents. The reason for this was an attempt to avoid the effects of the ultra vires rule and provide the company with sufficient capacity for its trading.
Key case: Bell Houses Ltd v City Wall Properties Ltd [1966] 2 QB 656
In the case of Bell Houses Ltd v City Wall Properties Ltd [1966] 2 QB 656 the court accepted as valid an objects clause which concluded with the statement:
to carry on any other trade or business whatsoever which can, in the opinion of the board of
directors, be advantageously carried on by the company in connection with or as ancillary to
any of the above businesses or the general business of the company.
Ordinary Trading Companies
Ordinary trading companies registered between 1991 and 2009 (when the final part of CA 2006
came into force) usually specified in the memorandum that the company was a ‘general commercial company’. This was permitted under the provisions of s 3A CA 1985 and meant that the company could carry on any trade or business and had power to do all such things as were
incidental or conducive thereto.
Key case: Re Introductions Ltd v National Provincial Bank [1970] Ch 199 /
In this case the company, which was incorporated in 1951 at the time of the Festival of Britain, had an object of providing foreign visitors with accommodation and entertainment. The company later diversified into pig breeding, which was (understandably) not covered by the objects clause. The bank were unable to enforce a debenture as a secured creditor or claim as an unsecured creditor in the company’s liquidation since the company was held to have acted ultra vires
Recommendations for reform of the law
In this area to protect third
parties, which finally started to take place following the UK joining the European Community in 1973. The First European Community Company Law Harmonisation Directive removed the doctrine of constructive notice where it concerned the memorandum and articles.
It also contained a saving provision for ultra vires transactions where the transaction was dealt with by the directors and the third party was acting in good faith (now incorporated into s 40 CA 2006).
1.5 The reform of ultra vires: The CA 1985
Introduced a number of
changes, particularly that the memorandum could be altered by special resolution, allowing
companies to change their objects clause (s 4) and also that companies were permitted to have a general objects clause which stated that the company was to carry on business as a ‘general commercial company’ (s 3A), which allowed the company to carry on any trade or business
whatsoever.
Changes introduced to the CA 2006
(a) The introduction of a provision in s 35 CA 1985 removing the doctrine of constructive notice in relation to a company’s memorandum and articles. This remains and is now enshrined in s 39(1) CA 2006.
‘The validity of an act done by a company shall not be called into question on the ground of
lack of capacity by reason of anything in the company’s constitution.’
(b) Finally, in CA 2006 the requirement for an objects clause in the memorandum was completely removed. Section 31 CA 2006 states that the default position is now that all companies have unrestricted objects. A company may still choose to insert a limitation on its capacity in its articles but this is rare.
1.6 Companies formed prior to CA 2006
In practice you will come across many companies that were incorporated prior to 2009 (when CA
2006 came into force) and therefore were incorporated with an objects clause in the memorandum.
These pre-CA 2006 companies objects clauses are treated as if they were a provision of the articles (s 28(1) CA 2006) and will continue to bind the company unless altered by special resolution.
1.7 Agency and authority
As company is inanimate and therefore cannot act itself, the company’s directors or employees
must therefore act as its agents.
Agent: Under general agency law, an agent is appointed by a principal to act on their behalf. An agent contracts on the principal’s behalf and the contract will be entered into between the principal and the third party, not the agent, who merely acts to represent the agent.
Agent needs an authority
In order to validly represent the principal and to bind the principal, an agent needs authority. This authority may be actual (express or implied) or deemed (either by statute or under common law (ostensible authority or the indoor management rule))
1.8 Actual authority – express or implied
The actual authority of an agent is the authority that has been actually conferred on them by the principal.
The actual authority of an agent is the authority that has been actually conferred on them by the
principal.
Diplock LJ stated:
An ‘actual’ authority is a legal relationship between principal and agent created by a consensual agreement to which they alone are parties. Its scope is to be ascertained by applying ordinary principles of construction of contracts […]
Directors’ general authority
- Subject to the articles, the directors are responsible for the management of the company’s
business, for which purpose they may exercise all the powers of the company. MA 5 and 6 also give directors the authority to delegate any of their powers to others.
1.9 Actual authority – implied actual authority
Actual authority can be express or implied. Implied actual authority arises either from appointment to a specific role in the company or from a course of dealing.
1.9.1 Implied actual authority from appointment to a specific role in the company
Implied actual authority can be distinguished from ostensible or apparent authority as with
implied actual authority, it is only the relationship between the principal and the agent which is relevant to determining whether implied actual authority exists
Key case: Smith v Butler [2012] EWCA Civ 314
The court had to determine whether a managing director had implied power to suspend the company’s executive chairman without express authorisation by the board. It was held that the implied powers of a managing director are those that would ordinarily be exercisable by a
managing director in his position, subject to the company’s articles and anything that the parties expressly agreed. The court considered that this did not include the suspension of the chairman.
1.9.2 Implied actual authority from a course of dealing
Actual authority can also be implied from a course of dealing, for example where a director or other agent continually enters into specific transactions and the board of directors either acquiesces or agrees to this.
Key case: Hely-Hutchinson v Brayhead Ltd [1968] 1 QB 549
Mr Richards was the chairman and chief executive of the defendant company. He had agreed
with the claimant (MD of another company which planned to merge with the defendant company) that the defendant company would guarantee repayment of loans and indemnify the claimant against losses. The defendant company argued that Richards did not have authority to do this and therefore the company was not bound. Despite having no express authority, the Court of Appeal held that he had implied actual authority from a course of dealing due to his conduct over many months of entering into similar contracts and later notifying the board, who never objected.
1.10 Deemed authority
Deemed authority: Deemed authority refers to the situation where an agent has no actual authority yet can still bind the principal.
There are three categories of deemed authority:
(a) Statutory deemed authority under s 40 CA 2006
(b) Deemed authority at common law – ostensible (or ‘apparent’) authority
(c) Deemed authority at common law under the ‘indoor management’ rule in Turquand’s case