Chapter 23 Office Machines Flashcards
(SHORT ANSWERS OF QUESTIONS)
State the importance of office machines.
Q.1
Ans.
(i).
Saving of time and labour
(ii)
Saving of expenditure
Convenience in work
(iv)
Increase in efficiency
(v) Delicasy and cleanliness (vi) Elimination of errors
Q.2
What are the types of copying machines.
Ans. (1) Typewriter
(ii) Photo state machine
(iii) Duplicating machine
Q.3 What are the types of calculating machines.
Ans. (i) Calculator
11) Posting machine
(iii) Invoice machine
(iv) Time recording machine
(v) Cash register -
(vi). Computer
Q.4 What are the types of communication machines.
Ans. (i) Telephone
(ii) Fax machine
(ili) Mobile phone
(iv) Dictating machine
(v) Computer (Internet)
7INCIPLES OF COMMERCE
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What is meant by type-writer:
The typewriters is an important machine used for typing correspondence and reports. It is most commonly lised machine in the offices which was introduced in
1873. Typewriters are of diversified nature.
Q.6.
Ans.
Define posting machine,
Posting means transfer of accounts from original entries . to the appropriate ledger accounts. Accuracy of entries ind legibility (easy to read)
are the two basic
requirements of this function. These machines post total and print new balances automatically and maintain ecuracy of sequence therein.
Q.7
Ans.
Define cash register.
it is a machine which keeps a duplicate record of all cash memos. It is generally used in retail-shops and supermarkets. It helps to check the misappropriations on the part of salesmen. These machines are useful for those concerns which receive cash regularly from a large number of customers.
Q.8
Ans.
What is meant by communication machine.
The machines used by the officers to pass instructions and messages to their subordinates are called communicating machines.
Q.9
Ans.
What is meant by intercom system asm oi
It is a separate telephone system controlled by central exchange of the office to make contact among different departments of the organization.
Q.10 How does an invoice machine work.
Ans.
According to scope and expansion in business, an invoice machine is used to prepare invoices. This machine also prints the value of goods sold with their detail and nature. A number of sold copies of invoices can also be prepared or printed easily.
