Chapter 14 - Project Management Flashcards
Project mgmt
Integration of all aspects of a project, ensuring that the proper knowledge and resources are available when and where needed and the expected outcome is produced timely and cost efficient.
Project constraints
Time
Quality
Cost
Project life cycle
Need
Solution
Implementation
Completion
5 Process Areas
Initiation Planning Execution Controlling Closing/Completion
Initiation
Driven by (high) level objectives
Feasability
New projects require considerations and planning
A feasibility study might be carried out
Technical
Social or operational
Ecological or environmental
Economic or financial (capital, revenue, finance)
Risk & Uncertainty
Risk
Identify Analyse - probability Prioritise Management - how address Resolution Monitoring
Managing risk
Transfer (subcontract or insure)
Accept
Reduce
Avoid
TARA
Risk & Uncertainty
Uncertainty
Impossible to evaluate
Probability unknown
Contingency planning
Project initiation document (PID)
Purpose Deliverables Cost and time Objectives (or mission or milestones) Stakeholders Chain of command
Project planning
Helps to: Communicate what has to be done Encourage forward thinking Provide success measures Clarify time, people, costs Determine achievability Identifies activities and resources
Plans for: Time Cost Quality Resources Contingency Communication Deliverables
Important PM planning stages
Define objectives
Communicate objectives
Clarify a successful project outcome
Project Constraints (4)
Time
Cost
Quality
Scope
Project execution
Change control: mgmt process - prioritisation, authorisation, agreement oncost, record change, communicate change
Project config mgmt
Version control Docu ownership Authorisation and tracking Monitoring and control of the above Accesscontrol
Project control
Report the deviation
Authorise
Correct
Purpose: Prevent Correct Prevent future deviations Implement monitoring
Performance management
Performance mgmt: Scope performance measures Functional quality Technical quality Client satisfaction
Conformance mgmt:
Inspection
Quality control
Quality assurance
Project report
Exceptions
Progress (status, issues, corrective action plan, milestones, next report date)
Meetings (team, progress with customer or steering committee)
Others:
Problem solving
External
Completion
Delivered to user End of meeting Sign off Review (internal, external, business) Final report Team disbanded
Final report
Overview Original requirements List of deliverables Actual achievements re costs, schedule, scope Original scope achieved Future considerations
Purpose: Ensures project is really complete Explain variances vs scope, costs, time, etc Review mgmt process Probs encountered
Post Completion Audit (PCA)
Review success after a few months
Address remaining issues
Establish if benefits are realized
Continous improvement
Project mgmt requires continuous improvement to avoid repetition of mistakes.
PM tools and techniques
Planning activities and costs
Work breakdown structure (WBS) Work packages (WP) and statement of work (SOWs) Product Breakdown Structure (PBS) Cost breakdown structure (CBS)
Project quality plan (PQP)
Risk assessment Project overview Project requirements Project organisation Monitoring and reporting procedures Key development stages and processes Key standards Testing strategies Procurement policies Configuration mgmt
Critical path analysis (CPA)
Analyse project Draw network Estimate time and costs Locate critical path Schedule project Monitor and control progress Revise plan
CPA
Pro’s
Con’s
Limitations
Too time consuming to produce and monitor for large projects
Benefits Identifies all activists Ident parallel and dependent activities Ident critical activities for timeliness Ident non-critical activities
Project mgmt dealing with siks
PERT (Project Evaluation and Review Technique)
Scenario planning
Buffering
Gantt Chart (horizontal bars showing the tome of completion takes)
Milestones and control gates (with go, no go decision)
Resource planning
Resource histogram! What a
Surprise
Project mgmt software is useful for
Planning
Estimating
Monitoring
Reporting
Name 2 tools for PM
PRINCE2 - UK government
PMBOK - US Project mgmt institute
Project
Unique
Defined beginning and end
Resourced
A human activity that achieves a clear objective against a timescale.
