Chapter 14 - Project Management Flashcards

1
Q

Project mgmt

A

Integration of all aspects of a project, ensuring that the proper knowledge and resources are available when and where needed and the expected outcome is produced timely and cost efficient.

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2
Q

Project constraints

A

Time
Quality
Cost

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3
Q

Project life cycle

A

Need
Solution
Implementation
Completion

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4
Q

5 Process Areas

A
Initiation
Planning
Execution
Controlling 
Closing/Completion
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5
Q

Initiation

A

Driven by (high) level objectives

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6
Q

Feasability

A

New projects require considerations and planning
A feasibility study might be carried out

Technical
Social or operational
Ecological or environmental
Economic or financial (capital, revenue, finance)

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7
Q

Risk & Uncertainty

Risk

A
Identify
Analyse - probability 
Prioritise
Management - how address
Resolution 
Monitoring
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8
Q

Managing risk

A

Transfer (subcontract or insure)
Accept
Reduce
Avoid

TARA

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9
Q

Risk & Uncertainty

Uncertainty

A

Impossible to evaluate
Probability unknown

Contingency planning

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10
Q

Project initiation document (PID)

A
Purpose
Deliverables
Cost and time
Objectives (or mission or milestones)
Stakeholders
Chain of command
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11
Q

Project planning

A
Helps to:
Communicate what has to be done
Encourage forward thinking
Provide success measures
Clarify time, people, costs
Determine achievability
Identifies activities and resources 
Plans for:
Time
Cost
Quality
Resources
Contingency
Communication
Deliverables
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12
Q

Important PM planning stages

A

Define objectives
Communicate objectives
Clarify a successful project outcome

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13
Q

Project Constraints (4)

A

Time
Cost
Quality
Scope

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14
Q

Project execution

A

Change control: mgmt process - prioritisation, authorisation, agreement oncost, record change, communicate change

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15
Q

Project config mgmt

A
Version control
Docu ownership
Authorisation and tracking
Monitoring and control of the above
Accesscontrol
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16
Q

Project control

A

Report the deviation
Authorise
Correct

Purpose:
Prevent
Correct
Prevent future deviations
Implement monitoring
17
Q

Performance management

A
Performance mgmt:
Scope performance measures
Functional quality
Technical quality
Client satisfaction 

Conformance mgmt:
Inspection
Quality control
Quality assurance

18
Q

Project report

A

Exceptions
Progress (status, issues, corrective action plan, milestones, next report date)
Meetings (team, progress with customer or steering committee)

Others:
Problem solving
External

19
Q

Completion

A
Delivered to user
End of meeting
Sign off
Review (internal, external, business)
Final report
Team disbanded
20
Q

Final report

A
Overview
Original requirements
List of deliverables
Actual achievements re costs, schedule, scope
Original scope achieved
Future considerations 
Purpose: 
Ensures project is really complete
Explain variances vs scope, costs, time, etc
Review mgmt process
Probs encountered
21
Q

Post Completion Audit (PCA)

A

Review success after a few months
Address remaining issues
Establish if benefits are realized

22
Q

Continous improvement

A

Project mgmt requires continuous improvement to avoid repetition of mistakes.

23
Q

PM tools and techniques

Planning activities and costs

A
Work breakdown structure (WBS)
Work packages (WP) and statement of work (SOWs)
Product Breakdown Structure (PBS)
Cost breakdown structure (CBS)
24
Q

Project quality plan (PQP)

A
Risk assessment
Project overview
Project requirements 
Project organisation
Monitoring and reporting procedures
Key development stages and processes
Key standards
Testing strategies
Procurement policies
Configuration mgmt
25
Critical path analysis (CPA)
``` Analyse project Draw network Estimate time and costs Locate critical path Schedule project Monitor and control progress Revise plan ```
26
CPA Pro's Con's
Limitations Too time consuming to produce and monitor for large projects ``` Benefits Identifies all activists Ident parallel and dependent activities Ident critical activities for timeliness Ident non-critical activities ```
27
Project mgmt dealing with siks
PERT (Project Evaluation and Review Technique) Scenario planning Buffering Gantt Chart (horizontal bars showing the tome of completion takes) Milestones and control gates (with go, no go decision)
28
Resource planning
Resource histogram! What a | Surprise
29
Project mgmt software is useful for
Planning Estimating Monitoring Reporting
30
Name 2 tools for PM
PRINCE2 - UK government | PMBOK - US Project mgmt institute
31
Project
Unique Defined beginning and end Resourced A human activity that achieves a clear objective against a timescale.