Chapter 1: An Introduction To The PMBOK Flashcards
The metrics in the benefits management plan are intended to:
A. Support the definition of the project scope
B. Provide verification of the business value and validation of the project’s success
C. Provide input to the project budget
D. Provide clarification in contract disputes
B. Provide verification of the business value and validation of the project’s success
The project business case is:
A. The filing cabinet used to store project documents
B. A documented economic feasibility study
C. A strategically influenced project decision
D. The project change management process
B. A documented economic feasibility study
Selection of appropriate project management processes, inputs, tools, techniques, outputs, and life cycle phases is known as:
A. Adapting
B. Flexibility
C. Tailoring
D. Iteration
C. Tailoring
The three questions that key stakeholders and the project manager should answer in understanding project success do not include:
A. How will that success be measured?
B. What does success look like for this project?
C. What factors may impact success?
D. How can marketing convince stakeholders of project success?
D. How can marketing convince stakeholders of project success?
The performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas is:
A. Work performance data
B. Work performance results
C. Work performance reports
D. Work performance information
D. Work performance information
Which of the following processes is in the executing process group?
A. Estimate activity durations
B. Manage project knowledge
C. Determine budget
D. Monitor stakeholder engagement
B. Manage project knowledge
The Project Management Body or Knowledge is known as the standard for management of a project. A standard is not:
A. A mandatory practice enforceable through the legal system
B. Good practice most of the time
C. A methodology
D. A guideline
A. A mandatory practice enforceable through the legal system
Jane works for the XYZ construction company which builds condominiums in Toronto and their main function is to undertake construction projects. They are described in the PMBOK as a:
A. Project construction company
B. Project management office
C. Project based organization
D. Functional organization
C. Project based organization
Which of the following is not a characteristic of a project:
A. It has a fixed duration
B. It is a temporary endeavour
C. A repetitive process that follows an organization’s existing procedures
D. It creates a unique product or service
C. A repetitive process that follows an organization’s existing procedures
The ABC company has a number of projects that it is working on this year. These include projects that will pave the car park, install a CRM system, design and produce a new machine for manufacturing and undertake research on the demand for some new product concepts that they have developed. This group of projects is known as:
A. A project portfolio
B. A project program
C. A subproject
D. A project collection
A. A project portfolio
Which of the following is not a function of program management:
A. Resolving issues between component projects and the program level
B. Managing the project team to meet the project objectives
C. Managing change requests within a shared governance framework
D. Allocating budgets across multiple projects within the program
B. Managing the project team to meet the project objectives
JKL company is developing a new smartphone that will be significantly more advanced than other smartphones that are currently in the market. This is an example of which strategic consideration:
A. Material issues
B. Strategic opportunity or business need
C. New technology
D. Market demand
C. New technology
The document that describes how and when the benefits of the project will be delivered, and describes the mechanisms that should be in place to measure those benefits is:
A. The target benefits management plan
B. The project management plan
C. The project benefits management plan
D. The project scope management plan
C. The project benefits management plan
The project life cycle in which the deliverable is produced through a series of iterations that successfully add functionality within a predetermined time frame is:
A. Incremental life cycle
B. Predictive life cycle
C. Iterative life cycle
D. Hybrid life cycle
A. Incremental life cycle
Estimate activity resources is a process in:
A. The project cost knowledge area
B. The project resource management knowledge area
C. The initiating process group
D. The executing process group
B. The project resource management knowledge area
These processes ensure the effective flow of the project throughout its life cycle. These processes encompass the tools and techniques involved in applying the skills and capabilities described in the Knowledge Areas:
A. Service-oriented processes
B. Product-oriented processes
C. Program management processes
D. Project management processes
D. Project management processes
Project managers and their teams should carefully address each process and its inputs and outputs and determine which are applicable to the project they are working on. This effort is known as:
A. Confirming
B. Tailoring
C. Assessing
D. Adapting
B. Tailoring
These processes are required to establish the scope of the project, refine the objectives and define the course of action required to attain the objectives that the project was undertaken to achieve:
A. Executing Process Group
B. Planning Process Group
C. Monitoring and Controlling Process Group
D. Initiating Process Group
B. Planning Process Group
Which of the following statements is true:
A. Process groups can be applied in any order that is appropriate to a particular project
B. Process groups are always performed in the same order in each project phase
C. Process groups are usually performed in the same order in every project
D. Process groups are always performed in the same order in every project
A. Process groups can be applied in any order that is appropriate to a particular project
The RST company has been completing a 5 phase project. At the end of the third phase a review has been undertaken of the work done in the phase and the customer’s acceptance has been sought. Lessons learned have been documented. These activities appear within which project group:
A. Monitoring and controlling
B. Closing
C. Executing
D. Planning
B. Closing
Define: Project
- Has a clear start and finish and is designed to achieve a specific, unique objective. Can be short or long and can end either when the objective has been achieved or when the client decides it is appropriate.
- Can be used to create products, services, improvements to existing products or services and results; to drive change in organizations, to move them from their current state to a desired state
Define: Operational activity
Work that an organization does on a repeatable basis
Define: Assets
Projects result in this value to organizations, which can be tangible like money, equipment, and market share, or intangible
Define: Portfolio
A group of projects that are designed to together achieve a set of strategic objectives
Define: Programs
Subsets of the projects that are intended to achieve elements of the portfolio
Define: Project management
“The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements”
- PMBOK 6th edition, pg. 10
Define: Organizational project management
Aligns projects with organizational elements like structure, culture, and technology management practices to make these elements more effective
Define: Program management
Management of a group of projects that are designed to achieve a specific strategic objective
Define: Portfolio management
Management of projects that may not have connections with each other but which together will contribute to overall strategic objectives. Focuses on resource allocation and alignment of project activities with strategic priorities
Define: Operations management
Management of the day-to-day operational activities of the business. Concerned with managing operations and outside the scope of PMBOK, although operational stakeholders will often need to be manages as part of project activities
Define: Project life cycle
Combined series of phases that make up the whole project
Define: Predictive projects
Also called plan-driven projects. These projects place greater emphasis on detailed planning work that is undertaken at the beginning and intended to be follows throughout the project life cycle. This type of project usually uses sequential or overlapping project phases
Define: Adaptive life cycle project
- This type of project is harder to plan at the beginning because there is a higher degree of uncertainty about the work that will be done to meet the project objectives
- This type of project often uses a more iterative methodology, but usually has very short phases (2-4 weeks) and adapts and modifies project activity regularly as the project proceeds, for each phase after the previous phase has been completed
- Also called agile projects, the emphasis is on being able to change project activity easily, based on stakeholder demands
Define: Iterative and incremental life cycle project
This type of project may use phases that are sequential or overlapping, repeating project phases, and refining the project repeatedly as the project proceeds
Define: Generic project life cycle
The elements that exist in all projects
Define: Phases
Manageable groupings or project activities that complete one or more project deliverables
Define: Process groups
The PMBOK group’s project processes into five of these, called, in order: Initiating, Planning, Executing, Monitoring and Controlling, and Closing
Define: Phase gate
A transition into the next phase, when work completed so far on the project may be reviewed and decisions made about changes to future work, including whether to proceed with the project. Also known as a stage gate, milestone, phase review, or kill point
Define: Fast tracking
Used to speed a project up, particularly when there have been delays in the project schedule. Phases may be overlapped
Define: Initiating (Process Group)
Processes used to start a project or a part of a project
Define: Planning (Process Group)
Processes used at the beginning of the project to start the project and may also be used to undertake preparation as the project proceeds
Define: Executing (Process Group)
Processes used to carry out the project work
Define: Monitoring and Controlling (Process Group)
Processes used to observe project activity, assess whether it is achieving the project objectives and generate actions where these are needed
Define: Closing (Process Group)
Processes used at the end of the project or when elements of the project are completed
Define: Knowledge areas
Process grouped by type of project activity: - - Project Integration Management
- Project Scope Management
- Project Schedule Management
- Project Cost Management
- Project Quality Management
- Project Resource Management
- Project Communications Management
- Project Risk Management
- Project Procurement Management
- Project Stakeholder Management
Define: Work performance data
Data generated by project activity, including the amount of progress being made on an activity and the dates that work has started and finished. It is raw data that has not been interpreted or manipulated
Define: Work performance information
Data that has been analyzed and integrated, which may include the status of the work being done and the progress made, combined in a report
Define: Work performance reports
Formal reports of information that are used to support project decisions, perhaps detailing the work that has been completed and recommending decisions based on this
Define: Project management business documents
Provide information that is needed to understand the needs of the business that the project is intended to fulfill. They include the project business case and the project benefits management plan
Define: Project business case
Usually provided by the business sponsor. Gives the financial and initial justification for the project and often used to assess its success when it is complete. Supported by a detailed assessment of the business’s needs
Define: Project benefits management plan
Describes how the benefits that are provided by the project will be achieved, which may include the expected project tangible and intangible results, their effectiveness in contributing to the organization’s strategy, and how they will be measured
Define: Project-based organizations
Their main activity is conducting projects
