chap. 5 - Analysis and high-level planning Flashcards
Purpose of pre-study
- decrease the uncertainty by mapping and analysing the assignment
- assessing business benefits and risks
- mapping internal and external conditions and stakeholders
What is the delivery of pre-study?
Rough plan for how the project should be executed
Responsible for the pre-study
Project owner, but work kan be delegated to project manager if one is already in place
What are the activities in the pre-study?
- defining scope
- clarifying requirements
- analysing current situation
- identifying stakeholders
- drafting a communication plan
- assessing business benefits
- creating solution suggestions
- drawing up a general plan for execution
What is a directive for project preparations
- Contract providing framework for the preparatory work
- PO fills in relevant parts as basis for contract with PMs
- Particularly important to have signed if project preparations are expected to be extensive
Example of directive on p. 86
What is design thinking?
Problem solving method with the aim of managing complex problems when the requirements are poorly specified or unknown
What is The Agreement and Certainty model?
A model to describe decision making when there is disagreement about what must be done, as well as which method is appropriate for achieving the desired result
It is divided into simple, complicated, complex and chaotic, picture on p. 91
Simple in The Agreement and Certainty model
- Repeating patterns and consistent occurrences, a clear relationship between the cause and effect
- There is a right answer and the known is known
- Risk of becoming overly comfortable
Complicated in The Agreement and Certainty model
- A clear relationship between cause and effect, but one not obvious to all
- More than one right answer possible
- Gather data, analyse, respond
Complex in The Agreement and Certainty model
- Changeability and unpredictability, there are no right answers
- Many competing ideas
- Need for creative and innovative methods
- Avoid being rushed
- Investigate, test, gather data, respond
Chaotic in The Agreement and Certainty model
- High turbulence
- No clear relationship between cause and effect
- No reason to seek the right answer since most things are unknown
- Look for what works instead of seeking the right answer
- Act, gather data, respond
WBS - Work Breakdown Structure
Method for structuring the work that must be executed to achieve the results of the project
Name of the parts in first level of WBS
Main packages
Name of the parts at the lowest level of WBS
Work packages
Work package can contain this information
- Time it takes to execute a work package
- Cost of executing a work package
- Resources required for executing a work package
100%-rule
- A WBS should contain all the work included in the project
- The sum of the work at the lowest level should be the same as the sum of the work in the entire project
How is a WBS drawn
Hierarchical structure with numbered levels
Who decides what is most important, the prioritization of Time, Resources and Quality
The project owner
The governing parameters of the project, the project triangle
Time, Resources and Quality
Where should the intersection betweens the Time and the Resources line be in relation to the Quality line in order for the project to be feasible
To the right
Situational analysis
- An effective analytical tool for highlighting benefits of a project and showing how positive factors can be put to use
- Also highlights the drawback of a project and factors that can threaten the project
What does SWOT stand for
Strengths, Weaknesses, Opportunities and Threats
- Strengths and Weaknesses is internal
- Opportunities and threats are external
Picture on p. 99
What does “finding a match” in SWOT mean?
An external opportunity being met by an internal strength
What does “Identifying gap” in SWOT mean?
An opportunity that cannot be seized because a necessary strength is lacking
