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PJMCA > chap 5 > Flashcards

chap 5 Flashcards

1
Q

What to do in negotiations?

A
  • Clarify things
  • ALWAYS pretend to think about it first or people will purposefully set high
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2
Q

3 Principles of Tender Evaluation

A
  • Processes should be open & transparent
  • No conflict of interest
  • Confidentiality, integrity of non-disclosure
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3
Q

What does tendering being open & transparent mean?

A

When you tell people when tender open and close, you open and close at that time

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4
Q

What is method used in evaluation of tender bid?

A

Price Quality Method

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5
Q

Formula of Price Quality Method

A

Quality + Productivity + Price = Final Score (100%)

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6
Q

What does PQM stand for?

A

Price Quality Method

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7
Q

PQM is set by what?

A

Public Sector

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8
Q

What is PQM for?

A
  • strives to be objective in assessing tenderers through point-scoring over a number of criteria
  • translates qualitative/non-price attributers into quantities scores for tender evaluations
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9
Q

PQM Weightages

A

Quality = 5% to 30%
Productivity = 10%
Price = 40% to 60%

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10
Q

Evaluation of critical criteria need do what

A
  • registration with local authority
  • compliance with specifications
  • contractor is not debarred from tendering for any government project
  • attending tender site showround
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11
Q

other criteria to evaluate

A
  • firm’s financial standby
  • relevant track records
  • technical & project management capabilities
  • workload of firm
  • method statement for risk assessment
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12
Q

steps in evaluation of tender bid

A
  1. verify content of Tender proposal
  2. seek clarification from tenderers
  3. detailed check on prices & rates in Bill of Quantities/pricing list
  4. check for compliance with form of Tender, Instruction to Tender & Conditions of Contract
  5. Forward relevant section of the document to the respective officer for evaluation
  6. Collate all views & prepare Tender Evaluation Report
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13
Q

All interested parties should be…

A

equally represented in the evaluation

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14
Q

Evaluation & recommendation should be carried out by how many people

A

2/more

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15
Q

Considerations of evaluation of tender

A
  • If the critical criterion is not met, the offer should be rejected
  • If the general criteria are not totally met, justification on the acceptance of the offer is necessary
  • Comparison of the offer should be on an equitable basis, comparing like to like
  • If none of the Tender Proposals can meet the stipulated criteria, then recommend with justification to abort
    the tender
  • Partial offer can be considered if this is stated in the tender
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16
Q

who submit what in tendering?

A
  • tender evaluation committee (TEC) submits Tender Evaluation Report (TER)
17
Q

What TER recomment?

A
  • Award to one tenderer who may not submit the lowest offer
  • Award to more than one tenderer, that is partial award
  • No award after evaluating all the tenders
  • Abort the tender, and recommend re-tender with different specifications or
    evaluation criteria
18
Q

Things to consider in contractor selection

A
  • Reputation
  • Financial Stability
  • Resources
  • Scope of Work
  • Availability
  • Cooperativeness
19
Q

Reputation

A

Proven successful record of type of work done

20
Q

Financial Stability

A
  • Willingness of suppliers to provide credit facilities & supply materials -> indicator of financial standing of contractor
  • Length of time in business
21
Q

Resources

A
  • Physical
  • Human
  • Management
22
Q

Physical Resources

A
  • Business premise
23
Q

Human resources in pjmca

A
  • operative skills
24
Q

management resources

A
  • No. of qualifications of managerial & supervisory staff
  • Extent of their technical know-how & experience
25
Q

Scope of work

A
  • Type & size of jobs normally undertaken
  • General builders or specialist firms
26
Q

Availability

A

Contractor’s current commitments

27
Q

Co-operativeness

A
  • Harmonious relations with building owner
  • Close liaison with client’s
    organisation
28
Q

Price Level

A
  • Sole criterion being judged
  • Low price, compromise on quality & time

PJMCA (8 decks)

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