Case Study Questions Flashcards
How did you make sure you fully understood your Clients requirements?
Through communication and listening skills. I was present at the 4 design team meetings and provided the client with query sheets and request for information.
How was the budget cost of £150,000.00 ascertained?
Based on the clients brief a scope of works was drawn up and budget costs were ascertained using BCIS, Spons pricing book and recent tender return costs.
Why did you consider single stage selective tendering to be the most suitable
procurement strategy for this project/ client?
Quality, time and cost were extremely important to the client. SSST ensured that we obtained the most competitive cost to the most appropriate contractor. The design and scope of works was defined.
What other options were considered and why were these rejected?
Negotiated tender would have been a quicker process however it may not have achieved the most competitive cost or the best contractor for the job.
How were the four contractors identified as suitable for tendering?
The four contractors were selected on the basis of their ability to carry out the works. The client asked that we tender to two of the contractors. Pre Qualification questionnaires were issued to the 4 tenders to determine their financial standing, ability to undertake the works, ascertain references and proof of similar works.
What if anything was carried out prior to issuing the tender to these four
contractors?
We could have carried out pre qualification interviews however it was felt that a project of this scale and the contractors selected that the PQQ was suitable in identifying who was most appropriate to tender to.
Was there a scoring ration or matrix for the tender returns?
No however I am aware that these are used in many framework tenders and local authority jobs tendered through Public Contracts Scotland.
You mention the most competitive price, were the tenders assessed against any
other criteria?
Tenders were assessed on the following: Price Understanding of the Requirements Technical Ability Availability Proposed Methodology Qualification Notes on Form of Tender (manual handling)
Why was SBCC Minor works deemed to be the most suitable form of contract for
these works?
The work was simple in character, well defined in tender and specification documents and had no requirement for contractors design.
Talk me through the conflict of interest check that was carried out.
A conflict check was carried out on the companies database against client, address, building name and building address. No conflict existed.
What did you do to prepare for the measurement survey you undertook of the 3rd
floor?
The measured survey was carried out using gross internal area in order to ascertain the size of the suite. I ensured that the digital measuring equipment was calibrated and also carried a tape measure and camera.
What did the tender documents consist of?
Tender documents consisted of the following: Prelims Description of Works NBS PCI Drawings Any other relevant information
Talk me through your tender analysis exercise?
Once tenders received and opening exercise completed tender were assessed on the following:
Arithmetical errors Items not priced Rates Proposed Methodology Compliance with tender procedure Understanding of Requirements Qualification Notes
Talk me through the headings within your tender report?
Project, Scope of Works, Basis of Report, Review of tenders commenting from the lowest bid to the highest bid, statutory consents and recommendations.
What were your key duties as Principle Designer?
My key duties were to liaise with the client and obtain any existing H&S files, manuals and information
To identify, eliminate and control Health and Safety elements of the pre-design phase
To liaise with the Principal Contractor and ensure H&S in design changes are managed.
To obtain construction phase plan.
What was your role in relation to the specialist consultants?
The specialist M&E consultant was engaged by my firm on behalf of the client.
Key Issue 1 – What do you consider to be the typical time it would take to obtain a building warrant?
The local authority response time is 20 days.
Key Issue 1 – did you make your client aware of any risks or disadvantages associated with your proposal to adjust the move out date?
Yes i advised the client that by adjusting their move out dates and not proceeding with work may incur additional costs from the contractor for deferment of possession of site.
Key Issue 1 If your Client was to accept the adjusted date, would this have incurred additional costs from the Contractor?
As above.
Key Issue 1 What were the items you refer to that did not require a building warrant?
As per the meeting with Building Standards officer it was deemed that works such as removal of previous tenants fixtures, desks, chairs, storage racking, carpet tiles could be removed from the suite.
Key Issue 2- What type of air conditioning system was currently in the building?
The air conditioning within the suite was a Variable Refrigement Flow system meaning that it had ability to heat and cool based on the refrigerant flow to different areas of the office.
Key Issue 2 – Why were the services not inspected prior to start on site?
Services were inspect however not within the 4 areas of the issue.
Key Issue 2 – Why did you sent the contingency on this project at 5%?
All items had been included within the description of works and provisional sums had been included for defined items. The clients budget also warranted for contingency sums of 5%. The client is a religious charity with strict spending parameters.
Key Issue 2 – Why did you consider that these works should be paid for out of the
contingency allowance and not request further monies from the Client?
The client had produced a strict budget for the works, we did not wish to go over budget for works therefore the contingency sum would have been used.
Key Issue 2 – was your client satisfied with the outcome of this Key Issue?
Yes the client was unphased by the industrial visual looks of the cassettes.
What savings were made to bring the project in under budget?
By re-using existing lighting in new circulation areas. Existing lighting had to be removed to make way for partitions.
How has this project enhanced your skills in relation to legal and regulatory
compliance?
My legal and reulatory skills have developed in regards to compliance with building standards, particularly The Equality Act 2010
Tell me about the value engineering aspects you were involved in?
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What were your duties as Contract Administrator on this project?
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With regard to the provisional sums for the joinery works were these defined or
undefined?
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- How did you ensure the works were carried out within the H&S requirements?
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- How do you know that the Client was extremely pleased with the works?
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- In terms of the contract, what did you need to do at Practical Completion.
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- What were the contractual requirements around the Final Account?
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