Block 4 - Unit 1

Question 1

What is the purpose of records?

Answer 1

Document official business, keep an account of an organization’s activities, historical analysis, and are the basis for future actions.

Question 2

Who appoints the RC?

Answer 2

the COR

Question 3

Who ensures that the RC attends records management training?

Answer 3

the COR

Question 4

Who administers the records management program on an installation or base?

Answer 4

Base Records Manager (BRM/RM)

Question 5

What are the three main responsibilities of the BRM?

Answer 5

Training, Provide Assistance, and Manage Staging Area

Question 6

Who is the POC for the Records Management Program in their Unit or Functional Area?

Answer 6

Functional Area Records Manager (FARM)

Question 7

This is a comprehensive term that includes destruction, salvage, or donation; transfer to a staging area or records center; or transfer from one organization to another.

Answer 7

Disposition

Question 8

What is the term for separating active files from inactive files?

Answer 8

Cutoff

Question 9

What is a “road map” or “table of contents?”

Answer 9

File Plan

Question 10

Records an office uses frequently in current business or until a cutoff period is met.

Answer 10

Active Files

Question 11

Records the office no longer needs or that are in a retention period after the cutoff date and are awaiting final disposition.

Answer 11

Inactive Files

Question 12

Who publishes the RDS authorizing disposal of official records and redirecting the prompt and proper disposition of temporary records, retirement records and retirement of permanent records?

Answer 12

Air Force Records Officer (AFRO)

Question 13

Which of the following is NOT a major duty of the BRM?

a. Training
b. Provided Assistance
c. Appoints Records Custodian (RC)
d. Monitors staging area

Answer 13

c. Appoints records custodian - is not a responsibility of the BRM

Question 14

Who serves as a liaison between the RM and the organization?

Answer 14

FARM

Question 15

Who ensures eligible records are promptly prepared to retire or transfer in accordance with the RDS of each record?

Answer 15

Records Custodian (RC)

Question 16

The BRM and FARM makes sure offices of record receive Staff Assisted Visits (SAVs) at least every ___________months.

Answer 16

24

Question 17

Essential to the continued operation or reconstitution of an organization during and after an emergency.

Answer 17

Vital Records

Question 18

What are the two categories of vital records?

Answer 18

1) Emergency Operating Records

2) Rights and Interest Records

Question 19

Stores, protects, and maintains rights and interest vital records for agencies desiring more permanent storage of their vital records.

Answer 19

NARA

Question 20

Required to provide evidence that each location has conducted a search.

Answer 20

Negative replies

Question 21

What records are approved for permanent retention by the National Archives of the United States?

Answer 21

Rights and Interests Records

Question 22

What are vital records?

Answer 22

Records that are essential to the continued operation or reconstitution of an organization during and after an emergency

Question 23

Explain Emergency Operating Records

Answer 23

Vital records essential to the continued functioning or reconstitution of an organization during and after an emergency

Question 24

Explain Rights & Interests Records

Answer 24

uphold legal rights and interests of individual citizens and their government to include social security records, payroll records and insurance records, and valuable research records

Question 25

How must deployed records be maintained?

Answer 25

As permanent records

Question 26

What form is initiated for records being sent back CONUS for staging?

Answer 26

SF 135

Question 27

A situation or an occurrence of serious nature, developing suddenly and unexpectedly demanding immediate action.

Answer 27

Emergency

Question 28

An unexpected occurrence inflicting widespread destruction and distress and having long-term adverse effects on agency operations.

Answer 28

Disaster

Question 29

Records necessary for military effort, the mobilization and protection of material, personnel services and systems and maintenance of public health, safety, order and the conduct of civil defense activities.

Answer 29

Emergency Operating Records

Question 30

What type of records include social security records, retirement records, payroll and insurance records, and valuable research records.

Answer 30

Rights and Interest Records

Question 31

Maintaining vital records is an insurance policy for:

Answer 31

protection of critical assets
continuing operations or rapid resumption of business
protecting legal and financial rights
recovering damaged records
improved safety and security 
compliance with laws and regulations

Question 32

True/False: A vital records program enables officials to identify and protect most important records

Answer 32

True

Question 33

Stores, protects, and maintains rights and interest vital records for agencies desiring more permanent storage of their vital records

Answer 33

NARA

Question 34

If the work center maintains vital records a ________________ must be developed to ensure these records are protected in the vent of a fire, natural disaster, contingency, etc.

Answer 34

Vital Records Plan

Question 35

True/False: Records transferred from the AOR will be accompanied by an SF 135 and a list of pertinent records.

Answer 35

True

Question 36

Who performs the risk assessment to determine appropriate medium for storage in deployed locations?

Answer 36

the COR