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Policy And Procedure > Admin 16 - 34A > Flashcards

Admin 16 - 34A Flashcards

1
Q

What does ADM-16 have to do with?

A

Notifying prosecuting agencies regarding Evidence

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2
Q

What is ADM – 17 have to do with?

A

Employee evaluation system or EES

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3
Q

What is ADM – 18 have to do with?

A

Unlawful harassment, sexual harassment and discrimination.

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4
Q

ADM-18 What does HIU stand for?

A

Harassment investigation unit

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5
Q

Who is the sexual-harassment officer for the department?

A

The division commander of standards and training

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6
Q

What is not covered under ADM-18?

A

This policy does not address conduct, conflicts, or disagreements addressed through the chain of command. Also internal complaints or concerns which do not relate to a protected class or sexual-harassment. These will be covered under ADM-14 Personnel Investigations or SUP–12 Office of Ombudsman

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7
Q

ADM-18 Who is a harassment investigation officer? And who shall assign this position?

A

The harassment investigation Officer shall be a commission officer assigned by the Colonel and Shall report to DST.

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8
Q

Where shall all complaints for unlawful harassment, sexual harassment or discrimination be forwarded to?

A

I’ll complain shall be forwarded to HIU.

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9
Q

Upon receipt of a complaint what shall HIU do?

A

They shall perform intake, may make recommendations for various avenues of resolutions.

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10
Q

If the HIU determines investigation is required what shall happen?

A

The complaint shall be forwarded to the commonwealth human resources divisions investigation center of expertise for investigations and findings.

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11
Q

ADM-18 What is COE?

A

Investigations Center of expertise. Falls under the commonwealths human resources division

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12
Q

ADM-18 What do you need to know about HIU investigations?

A

They shall remain confidential. All supervisors shall immediately report incidents of unlawful harassment, sexual harassment or discrimination to HIU.

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13
Q

ADM-18 What does discrimination defined as?

A

The unequal an unlawful treatment of persons in employment related decisions because of race, color, creed, national origin, age, 40 or older, sex, including pregnancy, gender, identity, or expression, sexual orientation, genetic information, ancestry, handicap, or disability, protected, veteran status, and or other protected classes under law.

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14
Q

ADM-18 What is unlawful harassment defined as?

A

Unwelcomed conduct based on color Creed religion etc.

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15
Q

ADM-18 When does harassment become unlawful?

A

When enduring offensive conduct becomes a condition of continued employment -conduct is severe or persuasive enough to create a work environment that a reasonable person would consider intimidating, hostile, or abusive.

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16
Q

ADM-18 What are some examples of unlawful harassment?

A

Offensive jokes, slurs, name-calling, or other derogatory comments.

  • Physical assaults or threats, intimidation, ridicule or mockery, insults or put downs, or our other verbal or physical conduct that shows hostility.
  • Objects, photographs, images, or demeaning gestures connected to an individual’s membership in a protected class.
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17
Q

ADM-18 How is sexual-harassment defined?

A

-Unwelcome sexual conduct such as sexual advances, request for sexual favors, and or other verbal or physical conduct of a sexual nature when:
A) submission or rejection of sub such advances is made a term or condition of employment, (“quid pro quo” or this for that)
B) such advances have the purpose or effect of unreasonably interfering with work performance.
C) Such advances have the purpose or effect of creating intimidating, hostile, humiliating, or sexually offensive work environment.

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18
Q

ADM-18 What does it important to note about sexual harassment definition’s?

A

It is not necessary to meet the threshold of sexual harassment as defined by law to be considered a violation of this policy.

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19
Q

ADM-18 What are some examples of sexual harassment?

A
  • Direct sexual advances or assaults
  • Sexual inquiries, or jokes
  • Derogatory comments about person sex, sexual orientation or gender identity or expression
  • Whistling or cat calling
  • Offensive or unnecessary touching, pinching, patting
  • Display of sexually suggestive posters, photographs, or objects
  • And employee receiving job benefits for sexual favors (quit pro quo)
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20
Q

Who can victims of sexual harassment be?

A

Person of same or different gender,
Is third person who is not intended as a target with the sexual harassment or conduct. Basically can be either gender or any employee in certain circumstances some people who are not employees

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21
Q

What may be some of the liability and sanctions?

A

Employees may be personally liable if they engage in unlawful harassment, sexual harassment or discrimination. An employee found to have engaged in these behaviors is subject to disciplinary action up to and including termination. Supervisors may be personally liable if they knew or should’ve known about incidents and did not take appropriate corrective actions. The department may not be held responsible if they can show that they took prompt inappropriate corrective action.

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22
Q

What are the complaint procedures for unlawful harassment, sexual harassment and discrimination under ADM – 18?

A
  • Notify your supervisor who will then assist and reporting the complaint to HIU
  • Fax a copy of SP387 unlawful harassment, sexual harassment and discrimination complaint form directly to HIU
  • Forward the original SP387 to HIU
  • Report complaint to the director of human resources Who shall forward it to HIU
  • Report complaint to the diversity office of the office of diversity an equal opportunity who shall then forward it to HIU
  • Report complaint to the chief legal counsel who shall then forward to HIU
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23
Q

What shall HIU do when a complaint is sent to them?

A
  • HIU shall promptly:
  • Respond to the complaint
  • Review complaint
  • Determine if an individual is a member of a protected class
  • Determine if the contact meets the definition of harassment discrimination
  • Perform an intake and may make recommendations
  • If HIU determine an investigation is required complaint is forwarded to Commonwealth human resources division’s COE(Center of Expertise).
  • If possible ensure interviews by HIU digitally recorded
  • Consult procedures outlined Within the department resolution process as outlined in affirmative action plan
  • Make a report of findings and Forward the report to the DST Commander
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24
Q

Once HIU completes confidential reports what will happen?

A

Reports will be made available for inspection to complaintants And persons alleged to have committed unlawful harassment upon request.

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25
Q

Where else can an employee file a complaint?

A

Human resources Divisions investigation center of expertise ( COE)

  • Mass commission against discrimination ( MCAD)
  • US equal employment opportunity commission (EEOC).
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26
Q

What is the last step in the complaint procedure?

A

HIU shall notify the department office of diversity and equal opportunity of complaints of unlawful harassment or discrimination.

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27
Q

What are the responsibilities of supervisors for unlawful harassment and discrimination?

A

Aggressively monitor the workplace to prevent and detect harassment

  • Take appropriate corrective action to stop this
  • Immediately report incidents to HIU
  • Assist any employee in filing a complaint or obtaining information
  • Contact the HIU for any info or guidance
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28
Q

What’s the responsibility of all employees regarding harassment and discrimination?

A

Shall not engage in harassment

  • Shall cooperate and investigations
  • Shall actively participate to prevent an eliminate harassment and discrimination
  • Make contact the HIU for guidance and information.
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29
Q

What shall all employees be aware of with the office of ombudsman and or employee assistance unit?

A

These officers are considered confidential and are not the proper venue to notify the department of harassment and discrimination complaint. Supervisors assigned to these offices are not required to report these complaints through official chain of command either.

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30
Q

What happens if there’s retaliation for complaints of sexual harassment and discrimination?

A

Any retaliation against someone who complained shall not be tolerated. And such retaliation shall be a violation of his policy and shall be reported to HIU and to/from format.

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31
Q

ADM-18 When should the distribution of the unlawful harassment sexual harassment and discrimination policy be issued to employees?

A

When each employee is hired this policy Is issued and then it shall be continuously posted annually.

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32
Q

What is the SP 387?

A

The original complaint for sexual harassment.

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33
Q

ADM-18 How is retaliation of a sexual harassment or discrimination complaint be reported?

A

Any such retaliation I’ll be reported to HIU and to/from format.

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34
Q

ADM-18 In the event and investigation for harassment and discrimination is conducted what shall the findings be classified as?

A

There are four finding classifications. They are as follows:

1) Unfounded
2) Exonerated
3) Not sustained
4) Sustained

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35
Q

ADM-18 What is the finding of unfounded mean?

A

The complaint or incident is false and not factual.

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36
Q

What is the finding of exonerated mean?

A

The incident occurred, but employees action was lawful in proper.

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37
Q

What is the finding of not sustained mean?

A

Insufficient evidence to prove or disprove the complaint.

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38
Q

What is the finding of sustained mean?

A

The complaint or incident is supported by sufficient evidence to prove employee’s misconduct.

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39
Q

What happens to complaints that have been withdrawn?

A

Cases in which complaint it has withdrawn their complaint shall be classified as withdrawn.

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40
Q

What happens to cases that are approved?

A

Cases that are approved for an alternate resolution shall be classified as referred.

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41
Q

What happens in all cases of complaints of harassment?

A

All cases, and record shall be made in the case file. All findings, withdrawals and referrals shall be reviewed and approved by the division commander of standards and training.

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42
Q

What happens to any complaint which is sustained?

A

Any complaints sustained shall be deemed a violation of ADM – 18 and shall be handled in accordance with rules and regulations of the department as applicable.

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43
Q

What happens whether or not a violation of admin 18 is Found to be a violation?

A

Whether to be found a violation or not any inappropriate employee contact, including but not limited to making or providing false claims, reports, information, statements and/or testimony, may be deemed a violation of the department policy/rules and regulations and is subject to investigation under ADM-14 personnel investigations.

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44
Q

What does ADM – 25 have to deal with?

A

Paid details

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45
Q

ADM-25 What Is the policy for paid details?

A

The department may allow personnel, on full duty status or alternate duty status (As specified in ADM – 11C maternity leave and guidelines) to work paid details.

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46
Q

ADM-25 What members may work paid details?

A

Members from the rank of Trooper through Detective and Lt.

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47
Q

ADM-25 Our members from the rank of the captain/detective captain able to do pay details?

A

The rank of Captain/detective captain are able to work pay details with the approval of the deputy superintendent when the type of detail is “non-construction “, stadium events, security details, and a supervisory capacity where they must supervise at least 10 officers, or
2) A vacancy exist on a type of detail after the primary and secondary detail list have been completely exhausted of eligible members. What is assigned to a detail, captains/Detective captains shall not be bumped by another commissioned officer or a noncommissioned officer or Trooper within 24 hours of the start time of the assign detail

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48
Q

ADM-25 What is the definition of a pay detail?

A

A voluntary assignment paid for by an outside entity, which has been authorized by the Colonel/Superintendent.

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49
Q

ADM-25 What is the definition of scheduled work hours?

A

A regular shift or tour of duty consisting of 8 1/2 hours.

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50
Q

ADM-25 What is the definition of work?

A

Hours actually worked during regularly scheduled duty, overtime, Court time and pee details.

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51
Q

When may members not accept a detail?

A

If doing so would require the member not to work a regularly scheduled shift or attend other work obligations which the member is aware.

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52
Q

When may a member not cancel a detail?

A

May not cancel a detail in order to accept another detail or overtime assignment.

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53
Q

What happens in the event the detail hours exceed the hours of work allowed in a 24 hour period?

A

The member she’ll not be allowed to alter the starting time of their next assigned work shift, but shell use accrued personal leave on vacation leave to offset any conflicts within their scheduled work hours.

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54
Q

When does a member receive time and a half detail pay?

A

A member shall receive time and a half for the actual hours worked on the calendar date of Thursday Thanksgiving or December 25 Christmas day.

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55
Q

What do you need to know about overlapping time?

A

Overlapping detail hours of any kind is strictly prohibited

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56
Q

What do you have to know about travel time for details?

A

Members are required to use a minimum of 1/2 hour of accrued personal or vacation leave as travel time to or from a detail when one of the following occurs:

1) The travel time overlaps with their scheduled work hours or
2) The travel time from the duty assignment to the pay detail location is greater than a half hour.

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57
Q

What is the definition of a geographical boundary for a section/unit?

A

Defined as the station of jurisdiction where their regular reporting location excited.

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58
Q

When a member is assigned a Paid detail what do you need to know for travel time?

A

The member assigned shall determine the need to use accrued personal or vacation leave to ensure prompt rival at a detail or when reporting boarding for their tour of duty assignment. Remember must decline to detail if they choose not to use the appropriate accrued leave.

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59
Q

When our supervisors held responsible for travel time?

A

Supervisors are responsible to ensure members are held accountable for taking appropriate accrued personal or vac leave when reporting to details and
-Supervisors must ensure members accurately document record accrued personal or vacation leave used for travel time to or from a pay detail when greater than 1/2 hour.

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60
Q

What may members not do when it comes to details?

A
  • They shall not make duplicate/same day request for details and different troops or
  • Shall not request or work overtime or details within 24 hours from the start time of the regularly scheduled work shift when sickleave was taken for:
  • Personal illness or injury
  • Presence of a member of their work location would jeopardize your health of others to exposure to a contagious condition
  • The members spouse, child, parent, or spouse’s parent, or relative living in the members household, is seriously ill.
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61
Q

ADM-25 What is the exception to the sickleave pay detail rule?

A

A member who works at least four hours or more consecutive hours of the regular shift in which sickleave was granted as outlined in ADM – 11 shall remain eligible to work pay details in overtime

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62
Q

How many troops may a member choose to work details in?

A

Members may request only one troop as a primary choice for request paid detail assignments.

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63
Q

ADM-25 What is the form does a member use to choose their primary choice for details?

A

The SPD –3 Request for Paid Detail form.

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64
Q

ADM-25 Members may request only one troop as a primary choice for paid details how do members choose?

A

Members assigned to field operations within the division of field services shall be limited to the Troop in which they are signed, or to the Troop where they reside

  • Members of sine to the vision of field services, but not assigned to a Troop within field operations, may request any Troop as their primary choice
  • Troop F is reserved for members assigned to Troop F, office of the Superintendent, Division of field services, division of administrative services, DIS, DST, DHS.
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65
Q

ADM-25 Where is the SPD – 3 forwarded to?

A

Shall be forwarded to the pay detail officer of jurisdiction prior to 1 March of each year or upon transfer.

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66
Q

ADM-25 In order to request detail assignments what does a member have to provide?

A

When requesting a detail a member shell report all out of Troop details worked for the previous five weeks to the pay detail officer of jurisdiction. Weekly request for assignments Shelby made according to procedure approved by the Troop Commander.

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67
Q

ADM-25 What’s a Members responsibility for paid details?

A

Members assign to road construction type details shell maintain a professional presents and shall perform the following duties:

  • Public and site safety
  • Be aware, visible to oncoming traffic
  • Maintain uniform traffic flow through manual direction or other devices as necessary
  • Stan, facing traffic, unless otherwise directed or authorized
  • We are proper field uniform and assign traffic vest or raincoat with high visibility side out
  • Remain on the worksite, except to perform enforcement duties or at the direction of the state engineer, site Forman, appropriate authority, or in case as a personal necessity
  • And maintain radio contact with the troop of jurisdiction.
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68
Q

ADM-25 What happens if there’s more than one member assigned to a detail?

A

There’s more than one than the members shell position themselves uniformly throughout the site or as directed by the state engineer, Forman, or Appropriate authority
-Dress alike in the duty uniform of the day, or is prescribed by the officer in charge (OIC).

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69
Q

ADM-25 For all details what shall members do?

A

Arrive in depart at the times posted and or prescribed by the detail
-Reflect on the SPD Dash to pay detail form the following:
-Details assigned hours
-The actual hours work while on the detail
In the following if applicable,
-The scheduled work shift for the day
-Schedule day off for the day
-Accrued time off credits used to work the detail

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70
Q

ADM-25 What do you have to enter into paystation?

A

The detail information including the total amount of hours to be paid and in the comments field the details start and end time in the actual hours worked.

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71
Q

ADM-25 Who does a member give the SPD – 2 Form to?

A
  • The pay detail officer of jurisdiction and

- the supervisor authorizing the members paystation entries

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72
Q

ADM-25 What happens when a member is assigned a detail outside of the members primary Troop choice?

A

The member she’ll make a photocopy of the SPD – two and forward the copy to the members primary troop detail officer.

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73
Q

ADM-25 What happens if you fail to do what you’re supposed to for pay details?

A

Failure to adhere to the requirements in this general order shall constitute an unsatisfactory performance and the member may be disciplined. Also the member may be removed from all details until the final disposition of the disciplinary process.

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74
Q

ADM-25 What is supervisors responsibilities for pay details for members?

A
  • Shall monitor all members assigned to details
  • Immediately address and remedy all observe violations of the general order
  • Document all violations on the SP 381 pay detail inspection form prior to the end of that shift. Not the day, the shift.
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75
Q

ADM-25 What shall supervisor approving a members weekly paystation do?

A
  • Review the members submitted SPD – 2
  • Review the weekly entry is made by the member and pay station
  • Ensure that the SPD-2 corresponds correctly to pay station entries
  • Require the member to use accrued personal or vac in order to ensure compliance with his general order
  • Report all violations of hours to their commander
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76
Q

What’s a Troop Commanders responsibilities for members and paid details?

A

Troop commanders are directly responsible for the administration and supervision of the general order and shell assign a supervisor to do the following

  • Conduct inspections of detail sites within the troop jurisdiction
  • Submit SB 381 forms with all applicable findings
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77
Q

When shall Troop Commanders A Duty Officers Authorize members to work in excess of 16.5 hours?

A
  • When it’s an emergency situation that requires the members presence
  • The members on their last scheduled workday
  • The member is on a day off and has no scheduling conflicts
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78
Q

When may the troop commander or Troop duty officer not Grant an extension over the 16 1/2 hour rule?

A

Member shall not be granted more than one extension to the 16th half hour rule in any 48 hour period
-no more than a two hour extension shall be granted without the member being required to take paid leave time, vacation or personal to ensure adequate rest before the start of their next assignment. You can’t go past 19 hours. 19 1/2 etc. only if they have 4 1/2 hours off.

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79
Q

ADM-25 Where will you do find the maximum number of weekly work hours as allowed by the CBA that’s not allowed to be exceeded?

A

Referred to the superintendent member 13 – SM – one zero extension to the 16 1/2 hour rule limitation for further clarification

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80
Q

ADM-25 Who shall maintain all SP 381 forms?

A

The troop executive officer shall maintain the forms and ensure the forms indicating unsatisfactory performance or brought to the attention of the Troop Commander.

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81
Q

ADM-25 What should a troop inspection include?

A
  • Site, time, members present, overall appearance, adherence to general orders
  • Verification of assign members arrival and departure times with both the SPD – two and the state engineer and or site forman and
  • Detail violations if any.
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82
Q

ADM-25 What is the responsibility of the staff inspections for Paid details?

A

Staff inspectors shall conduct random inspections of detail sites and submit written reports to the appropriate Troop Commander findings and recommendations.

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83
Q

ADM-25 who assigns a Supervisor as a pay detail Officer?

A

A Troop Commanders

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84
Q

What shall the Paid detail Officer do?

A
  • Working administrative dayshift
  • Process request for details
  • Determine and or verify personnel assignments, arrival, and departure times
  • Maintain a primary list of eligible members updated according to personnel transfers, request etc.
  • Establish and post the troop Duty Office the available list according to details accrued and seniority for filling cancellations and vacancies
  • Establish a secondary list to fill overages
  • Post all details Simmons within the jurisdiction not less than 36 hours prior to the Commencement of that weeks details, except in the event of late schedule details
  • Be responsible for all billing, payroll, and accounts receivable activities as a pertain to details
  • And immediately notify the legal section if informed that he contractor has filed for bankruptcy protection or is going out of business
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85
Q

How shall members be assigned to the detail lists?

A
  • From the primary list
  • According to the number of detail hours of crude within the previous five weeks, and then by seniority
  • From the availability list if a cancellation occurs
  • As close to the members residence as reasonably possible
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86
Q

What do we need to know about cancellations of details?

A

Cancellations Shall be made by assign members to the paid detail Officer or the Troop duty officer of jurisdiction if the pay detail Officer is unavailable
-At least 24 hours in advance of the assignment

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87
Q

ADM-25 What happens for cancellations or refusals of details by members?

A

Cancellations and or refusals by members, for reasons other than personal illness or official duties, shall count as a detail worked. In case is where details are canceled because of Court, the member shall provide a copy of the signed SP 189 Court card to the respective paid detail Officer.

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88
Q

ADM-25 Prior to a escort detail what does a member of the assigned commercial vehicle enforcement Section have to do?

A

-They shall inspect all oversized or overweight loads for permits, load Security, Vehicle condition, and operator qualifications.

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89
Q

ADM-25 What do you need to know about breaks for paid details?

A

To minimize the impact on worksite, break shall be taken at schedule times in conjunction with the vendors/contractors scheduled breaks, and out of public for you whenever possible.

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90
Q

What does General Order ADM – 34A have to do with?

A

Social media/networking

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91
Q

ADM-34A What is the policy of social media and networking?

A

Personal use of social media can have an impact on department personnel in their official capacity. Because of this the policy provides information of a precautionary nature as well as prohibitions on the use of social media by department of state police employees.

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92
Q

ADM-34A What’s the definition of social media and networking?

A

They are categories of Internet based resources that integrate user generated content and user participation. They are online platforms users can create profile share information and socialize with others.

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93
Q

ADM-34A What’s the definition of social media?

A

A form of electronic communication through which users create online communications To share information that may include but are not limited to personal messages, video, photo and video sharing sites. Some examples of this or blogs, Facebook, my space, Twitter, YouTube, Pinterest, Instagram, and Snapchat.

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94
Q

What’s the definition of networking?

A

An exchange of information or services among individuals, groups, or institutions that may include, but are not limited to the cultivation of Productive relationships for employment or business, networking sites, podcast as well as commented posts on a site message boards or discussion boards some examples of this are linked in, Plaxo, job stir, craigslist, and my workster.

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95
Q

ADM-34A What’s the definition of Post?

A

Contents an individual shares a networking media networks sites or the act of publishing the contact on a site.

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96
Q

ADM-34A What’s the definition of speech?

A

Expression or communication of thoughts or opinions and spoken words, writing, expressive conduct, symbolism, photographs, videotape or related forms of communication.

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97
Q

ADM-34A What are the supervisor responsibilities for social media networking?

A

They are responsible for ensuring that employees under the command comply with the provisions of this policy and address violations as soon as possible.

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98
Q

What are the responsibilities of the employees for social media and networking?

A

In accordance with department rules and regulations and policies and procedures, department employees using using social media/networking applications Shall:

  • Use appropriate discretion and their reference to Msp and do not discredit them selves or the department
  • Be aware that speech and or related activities on the sites may reflect upon them in their official capacity’s or department
  • *Be cautioned that speech, on or off duty, may form the basis for disciplinary action under current law
  • Be aware that privacy settings and social media networks sites are constantly in flux and they should never assume that personal information posted is protected
  • Expect there any information created, transmitted, down loaded, exchange, or discussed in a public online for maybe access by the department at any time without prior notice
  • Do not divulge information gained due to their authority ( all dept cases and info learned is confidential) and
  • Do not make any statements, speeches, appearances, and door endorsements or public materials that could reasonably be considered to represent the views of the MSP without express authorization.
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99
Q

ADM-34A What is the main thing to know about all communications in social media?

A

All department employees should use the common sense and all communications on any social media/networking site. Even though it says social media all communications including texts emails and personal texts are included in this.

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100
Q

ADM-34A What do you need to know about jokes or speech containing obscene or explicit language or nature?

A

Speech containing obscene or sexually explicit language, images or accent statements or other forms of speech that ridicule **regardless of the intent *** to malign, disparage, threaten harm or otherwise expressed bias against any race, religion or protected class and speech involving themselves or department personnel reflecting behavior that would reasonably be considered reckless, irresponsible or unprofessional.

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101
Q

If department employees choose to post personal information on the Internet what should they keep in mind?

A

Once information is posted, it is accessible by anyone, and definitely, and such information rate may result in unintended consequences such as:

  • Limiting future career opportunities like under cover,covert operations, Or attainment of security clearance
  • Manipulation by defense counsel to undermine or impeach an employees credibility or integrity
  • Being viewed, altered, printed and re-distributed by other Internet users including criminal organizations.
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102
Q

ADM-34A What do you need to know if you want to create a media application?

A

Colonel/Superintendent shall approve in writing before any creation of a website, page, fan group or other application of social media using the Department as a basis of such application. Examples may include but are not limited to the following:

  • Creating a website or fan group dedicated to the Msp
  • Creating in an identity using a username such as Massachusetts state police, Msp or any term associated with the department
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103
Q

ADM-34A For employees trying to create media applications what are their responsibilities?

A
  • Employee shall not publish commonwealth or department images of intellectual property using social media without prior approval from the Colonel, photos of Sworn personnel in uniform, Marked agency vehicles, videos of training or operation exercises, compilation of videos of personnel, vehicles, or equipment, electronic artwork of the state police patch or seal and
  • *** Shall not create an identity, website, page, fan group or other application of social media using MSP as a basis of such creation without prior approval from the Colonel for example creating a website or fan group dedicated to the “MSP” or “Massachusetts state police” in a user name
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104
Q

ADM-34A What are violations of the social media/networking general order?

A

Department employees shall notify their immediate supervisor when they become aware of The following:

  • Any personal identifying information of themselves on the Internet and violation of this policy
  • Have knowledge of a posting and or website in violation of the provisions of this policy.
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105
Q

What happens if any sites deemed inappropriate bring discredit to the department and or employees?

A

Any sites deemed inappropriate or bringing discredit to MSP or employees and promoting misconduct weather on or off duty shall be investigated either through a criminal or administrative investigation.

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106
Q

What are some Investigative activities for social media/networking?

A

Department employees shall not conduct any activity related to ongoing investigation through their personal social networking accounts.

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107
Q

Under ADM – 18 what are the 12 protected categories of discrimination?

A
  • Age (40+)
  • Ancestry
  • Color
  • Genes
  • Gender
  • Handicapped/disability
  • Nationality
  • Pregnancy
  • Race
  • Religion
  • Sexual orientation
  • Veteran status
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108
Q

What has been added to ADM–18?

A

MCAD’s (or Massachusetts commission against discrimination) Employment discrimination guidelines are incorporated into this policy

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109
Q

What is the newest group added to the protected categories?

A

Veterans or veteran status

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110
Q

Under ADM – 18 what is the main note at the end of the policy?

A

Nothing in this policy should prevent members from taking appropriate in timely action for any allegation of criminal activity or criminal acts.

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111
Q

What does ADM-16 have to do it?

A

Notifying prosecuting agencies regarding Evidence

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112
Q

ADM-16 What is the policy for notifying prosecuting agencies regarding Evidence?

A

Prosecuting agencies shall be notified of any and all departmental investigations to include personnel and or internal affairs investigations that are associated with open criminal prosecution or investigation.
-Any employees who generate records witness statements or evidence that relates to a Criminal prosecution Shall And must notify the appropriate agency.

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113
Q

ADM-16 What is the assigned lead departmental investigator in any criminal administrative investigation responsible for?

A

They are responsible for ensuring such notifications are made to prosecuting agencies.

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114
Q

ADM-14 What’s the definition of a personnel investigation?

A

Pursuant to ADM-14 personal investigations are any investigation inquiry to the actions of employees that may result in charges or misconduct.

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115
Q

ADM-16 What’s the definition of internal affairs investigation?

A

Any investigation conducted pursuant to ADM-15 internal affairs.

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116
Q

ADM-16 What should an investigator assigned to an investigation for either a personnel and/ or internal fair investigations do?

A
  • Determine whether the investigation assigned relates to the same facts and circumstances of it and open criminal prosecution or investigation.
  • Notify the agency prosecuting open criminal matter And document the same in official department records.
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117
Q

ADM-16 Who is responsible for documenting and maintaining records of the documents or evidence that were provided by department investigators?

A

The legal section.

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118
Q

What does ADM– 19 have to do with?

A

Vehicle management

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119
Q

ADM-19 Who shall act as the Fleet coordinator?

A

The Troop/Section commander shall act as a fleet coordinator.
-they should ensure mileage in state inspections are submitted to department procedures.

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120
Q

ADM-19 When requesting specialty vehicles what do you have to know?

A

Request for specialized vehicles Shall be forwarded through the respective Division Commander to the Fleet Administrator.

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121
Q

ADM-19 What is an active vehicle status mean?

A

Assigned and in use

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122
Q

ADM-19 What is a down vehicle status mean?

A

Inoperable, requires repairs, cannot be operated.

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123
Q

ADM-19 What is an out of service vehicle status?

A

Permanently disabled. Cannot be operated.

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124
Q

ADM-19 What is a spare vehicle status?

A

Unassigned and available for use.

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125
Q

ADM-19 What vehicles should not be operated?

A

Vehicles designated as down or out of service shall not be operated.

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126
Q

ADM-19 Explain what specialty vehicles are?

A

Specialty vehicles shall:

  • Be purchased based on needs of the department
  • Be assigned to personnel within the specialized sections/units and
  • Remain within the assigned Section/unit unless otherwise authorized by the Fleet administrator.
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127
Q

ADM-19 What are the responsibilities of the Fleet administrator for vehicle assignment?

A

The fleet administrator shall:

  • Maintain control over vehicle assignment and reassignment
  • Assign vehicles based on the year, condition, and mileage
  • Assign vehicles to individual personnel based upon availability and particular assignment
  • Prior to the assignment or replacement of a vehicle:
  • They will analyze inventory reports of affected vehicles
  • Notify members of scheduled vehicles assignments or appointments and
  • Inspect and verify vehicles being turned in for mileage, damage, operational status, cleanliness, and or issued equipment.
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128
Q

ADM-19 What happens if a personnel fails to report with their assigned vehicle and or issued vehicle equipment?

A

They shall not be issued a new or replacement vehicle.

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129
Q

ADM-19 For vehicle disposal what is the Fleet Administrators responsibilities?

A
  • Maintain standards in criteria for determining when a vehicle is suitable for disposal
  • Ensure all usable equipment parts are removed in the vehicle is appropriately prepared for disposal
  • Provide the Commonwealth of Massachusetts operational services division with the vehicle identification number of disposed vehicles.
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130
Q

ADM-19 When a member is on extended leave in excess of 30 days what happens to their vehicle?

A

-The assign vehicle along with it should vehicle equipment and department issued fuel card, Transponder and snow gate access cards shall be returned To their Troop/Section/unit Commander.

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131
Q

ADM-19 What’s the responsibility of the Trooper Troop/Section commander when a member is on extended leave and in their vehicle?

A

The Troop/Section commander she’ll notify the Fleet administrator when issued vehicles and equipment are returned due to extended leaves, and advise the location of the vehicle and the equipment.

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132
Q

ADM-19 What’s the fleet administrators responsibility when A member is on extended leave interns in their vehicle to their trip/Section Commander.

A

Fleet administrator will reassign the vehicle based on the needs of the department, and if practical, members returning to full duty should Be reassigned the same vehicle.

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133
Q

ADM-19 What does fleet administrator do with forfeited/donated vehicles?

A

The fleet administrator has the authority to accept or reject vehicles on behalf of the department. Any vehicle excepted by the department shall be:

  • Delivered to the Fleet section with appropriate documentation for example order of forfeiture, certificate of title
  • Inspected for mechanical and or physical safety defects prior to acceptance and registration
  • Assign a fleet vehicle computer number
  • Assigned by the Fleet ministration are based on the needs of the department.
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134
Q

What does ADM–19A have to do with?

A

Vehicle used in maintenance

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135
Q

ADM-19A What’s the policy of the department for vehicle use and maintenance?

A

Department vehicle shall be maintained in a safe, clean in serviceable condition for reasons of safety, operational readiness, and to enhance a Department public image. For the purpose of this policy, members shall include sworn and civilian employees of the department.

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136
Q

What is new to ADM–19 regarding vehicle used to Maintance?

A

Civilian employees of the department has been added to this policy.

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137
Q

ADM-19A List the required equipment for vehicles used for patrol purposes?

A

At a minimum vehicles use for patrol shall be equipped with:

  • Emergency lights and siren
  • Medical kit
  • Fire extinguisher
  • Radios
  • Detainee safety barrier for Marked, semi Marked, low profile vehicles.
  • Conspicuous markings for Marked, semi Mark vehicles low profile vehicles including but not limited to reflective chevrons, pinstriping configured as determined by the Fleet Administrator and
  • Call other equipment issued with, I’m a part of the vehicle according to Department specifications.
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138
Q

ADM-19A When shall vehicles and equipment be inspected?

A

At the beginning of each shift by the vehicle operator

  • for damage, contraband, and or evidence before an after transporting detainees
  • Quarterly by station/unit commanders
  • In preparation for line or staff inspections
  • Upon request by the Fleet administrator
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139
Q

ADM-19A What happens if there’s damage to the department vehicle caused by a arrested, detained or person being transported to court?

A

Any damage to the vehicle Shall be immediately reported in writing to your immediate supervisor and to the Fleet administrator in order to collect restitution. The Fleet coordinator shall make arrangements for repairs through the Fleet section.

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140
Q

ADM 19A What are members not allowed to do with your vehicle?

A

They shall not
-install non-issued equipment and or add or remove window tint in any department vehicle without prior written authorization from the Fleet administrator.
-The department vehicle shall not be altered without prior written authorization from the Fleet administrator as well.

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141
Q

ADM-19A What are members have to do if they want to request to install non-issued equipment and or remove window tint in Department vehicles?

A

They should make written request to the appropriate channels to the Troop/Section/Unit commander

  • Agree and writing to assume all responsibility for this equipment in any damage cause to the vehicle associated with the removal of equipment
  • Assume all costs associated with the purchase, installation, and service or maintenance fees associated
  • Notify Fleet administrator of the location where the professional installation of the equipment shall occur
  • Immediately remove any equipment as directed by the Fleet administrator or proper authorities.
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142
Q

ADM-19A Once a member request to install or take out equipment out of the vehicle what happens?

A

Troop/Section/Unit commander shall review our request and forward approved request to the Fleet administrator or proper authority.

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143
Q

ADM-19A What shall the fleet administrator do to any requests for equipment in vehicles?

A

-Approve or deny all written requests
-Forward the written approval or denial to the appropriate Troop/Section Commander

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144
Q

ADM-19A Explain vehicle ornamentation?

A

Member shall not affix/install Vehicle ornamentation or any department vehicle, including vehicles assigned to various authorities or other government agencies unless approved in advance and in writing to the deputy superintendent and fleet administrator
-Members shall not Remove, cover, or obscured the display of the issued registration plates or remove Cruiser markings from any department without prior authorization. Vehicle ornamentation can include stickers

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145
Q

ADM-19A What should a member do for recalls to their department vehicle?

A

Members who are assigned a vehicles that have recalls shall, upon notification of a recall, contact an authorized service facility to schedule an appointment, and
- make sure the recall work is completed as ordered,
-Forward the repair order to the Fleet section, and
- retain a copy of the repair order.

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146
Q

ADM-19A Describe members responsibilities for vehicle use.

A

-Shall operate vehicles in a cautious manner, and in conformance with department policies.
-Vehicles will be used for official use only
-Commuting to and from home to assign work locations
-Scheduled work assignments, callouts, or training and
-Pay details(Undercover vehicle shall never be used for road construction)
-

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147
Q

ADM-19A Members to use a Department Vehicle shall notify their supervisor for what?

A

Notify the supervisor and receive authorization prior to using vehicle outside of normal schedule work hours, scheduled work assignments, callouts, training, details, oh win any type of time off or days off.

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148
Q

ADM-19A Explain depart. members responsibility for scheduled maintenance

A

All members are required to have their currently assigned department vehicle routinally serviced and have an oil change at a department fleet facility every 9000 miles for six months whatever occurs first.
Daily vehicle checks as well for regular duty.

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149
Q

ADM-19A Explain fuel cards given to members?

A

Fuel cards are restricted to the purchase of fuel for department vehicles only.

  • Sign a receipt when issued a fuel card
  • Enter fleet vehicle computer pin and current mileage when fueling
  • Fuel vehicles at authorize facilities
  • Purchase regular unleaded fuel only
  • Use self serve facilities when possible
  • Ensure Vehicle fuel tanks for mains at least half full at all times and
  • Turn in fuel cards through channels to Fleet administrators upon any leave in excess of 30 days.
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150
Q

ADM-19A What is important to know about department of vehicles at all times?

A

Members shall not leave their vehicles running while unattended, unless within the scope of their duties. Example motor vehicle stops, details pursuant to MGL chapter 19 section 13.

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151
Q

ADM-19A Explain the use of Fastlane transponders in snow gate access cards

A
  • Use
  • Disable there transponders when traveling out of state
  • Immediately report lost or stolen transponders or snow gate access cards in writing to fleet administrator through channels
  • Turn in non-revenue transponders and snow get access cards through channels to Fleet administrator upon any leave in excess of 30 days or more
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152
Q

ADM-19A Explain department members responsibility for emergency operation in response?

A
  • Members responding to an emergency vehicle shell operate the vehicles with due care in regard for the safety of all persons in property
  • In emergencies in while in the performance of duty Members may:
  • Drive an excess of the applicable speed, if exercising caution and due regard
  • May drive through an intersection, contrary to traffic signs or signals, after coming to a full stop, and then proceeding with caution
  • Member shall never pass a school bus with red lamps flashing that has stopped to allow kids on off.
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153
Q

ADM-19A What do members have to know about seatbelts?

A

It is an Executive Order #241 that states that all occupants shall properly wear seatbelts when traveling in any state on vehicles as mandated by executive order of the governor number 241.

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154
Q

ADM-19A For responses of non-emergency/non-life-threatening situation how should you drive your vehicle?

A

Emergency lights and or siren need not be used. Observe all traffic laws and regulations.

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155
Q

ADM-19A In response to emergencies but non-life-threatening situation’s how shall you drive your vehicle

A

Emergency lights and sirens maybe utilize, and may use discretion in approach.

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156
Q

ADM-19A In response to actual or potentially life-threatening injuries or violence situation how shall you drive your car?

A

Utilize emergency lights and sirens

  • Expeditious response would do care in regards to the public safety
  • May use discretion in approach
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157
Q

ADM-19A What do members need to know about vehicle air bags?

A

No object shall be placed on or in the path of airbags For safety reasons. Airbag switches shall not be installed in any department vehicles without prior written approval of the administrators.

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158
Q

What does ADM-19B have to do with?

A

Automated vehicle locator technology or the AVL

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159
Q

ADM-19B What are six reasons the AVL is used by the department?

A

1) Increase officer officer safety and accountability to rapidly locate deploy department personnel and resources
2) Improves coordination and resource management during tactical situations
3) Improving response times to radio calls
4) Situational awareness for all employees
5) Operational efficiency
6) Enforcement works of rules regulations policies and procedures and or any other directives.

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160
Q

ADM-19B What does the Department want to remind you about the AVL?

A

Department employees have no expectation of personal privacy in Department vehicles.

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161
Q

ADM-19B What is the definition of AVL?

A

Automated vehicle locator technology is an electronic means for automatically determining and transmitting the geographic location of department resources to include personnel, vehicles and crafts. Examples of AVLs include but are not limited to:
GPS equipped radios, cellular devices, mobile data terminals or MDT’s and standalone hardware Devices

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162
Q

ADM-19B For AVL purposes what is the definition of on duty?

A

Any period of time that employee is performing any department function or using a department vehicle or resource. This is whether performance of duties, assigned or self initiated, uniform or plane closed patrols, investigative and administrative functions, traveling to and from work, court, pay detail or training and or commuting to and from home.

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163
Q

ADM-19B For administrative purposes what does the members have to know about AVL technology?

A

-Unless expressly exempt by the Colonel all on duty members with an AVL shall be activated until off duty.
-All members shall report technical problems to the AVL to their supervisor and to the communication section. Malfunction Shall be recorded in the DAJ by the MEMBER*
-Supervisors and communications § shall immediately report any malfunctions of the AVL system to the executive office of Technology services and security(EOTTS)

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164
Q

ADM-19B What is a Troop/Section/ unit commanders responsibilities for AVL?

A

At least once during a shift commander shall determine the AVL systems of each on duty member, under their command, are working properly.

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165
Q

ADM-19B What do members have to know about the AVL equipment?

A
  • No member shall use or install any equipment or items that interfere with the AVL equipment
  • Member shall not tamper with it or it may result in disciplinary action.
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166
Q

ADM-19B What do you have to know about audits of the AVL technology?

A

The Colonel or designee may authorize audits of the AVL device. The Colonel, Deputy Superintendent, Division Commanders and or designees shall have access to the AVL data for any lawful, relevant purpose, including but not limited to:
situational awareness, response time, analysis and improvement of patrol tactics, improvement of officer safety, criminal or personal investigations and the enforcement of existing work rules regulations policies and procedures.

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167
Q

What does ADM-20 have to do with?

A

Weapons management

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168
Q

ADM-20 Who is in control of weapons and ammunition?

A

The armorer

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169
Q

ADM-20 What’s the definition of an Armorer?

A

A member designated by the Colonel, responsible for all weapons and ammunition under their control or in storage at the Armory.

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170
Q

ADM-20 What is the armor are responsible for?

A
  • Maintaining an Accurate inventory of all weapons
  • Maintain all SP 9 Records of Issue and SP 255 Equipment Transfer/Disposition forms
  • Update department body armor/weapons inspection database
  • Maintain an inventory of ammo in firearms
  • Ensure that sufficient quantities of ammunition, parts, and supplies remain at the Armory for department use
  • Coordinate all firearms repairs
  • Conduct training for all members
  • Ensure each station/Section/unit has a suitable bullet trap or body armor for use in unloading firearms and
  • Be available to provide temporary replacement firearms.
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171
Q

ADM-20 What should happen when a firearm is issued or transferred?

A
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172
Q

ADM-20 What are the responsibility of the commanding officers that are having firearms assigned to a specific station/Section/unit?

A

The commanding officer shall complete a SP 255 equipment transfer/disposition form with the following information on it:

  • Description of fire arm including serial number and
  • Date and location of assignment
  • They are also responsible for forwarding one copy to the armor and retain a copy for station/Section/unit records.
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173
Q

ADM-20 What should happen if a firearm is seized?

A

Upon seizure of a duty firearm, the supervisor shall contact the armorer to:
- Determine if the member has additional firearms issued
- Coordinate storage of seized duty firearms.

174
Q

ADM-20 What form is used for the disposal of weapons or ammunition?

A

The SP 255 equipment transfer/disposition forms. Shall indicate description of item, reason and method of disposal, in name of receiving agency/company and signature of receiving party.

175
Q

ADM-20 When shall Firearms be inspected?

A

-Continually
-During range qualification
-Inspected quarterly in the month of January, April, July, and October
-Report of the inspection is documented on
Paystation
-Members on leave during the quarterly. Shall have their fire arms * inspected on the first day that the member returns to duty*

176
Q

ADM-20 What are the members responsibility for submitting a firearm for inspection?

A
  • Ensure the firearm is safe, unloaded and with the magazine removed
  • Present the firearm with the slide locked in the open position
  • Shotguns shall be presented with the action in the open position
  • Rifles, machines guns and submachineguns shall be presented to the inspection in a safe manner as directed by the inspector
177
Q

ADM-20 For a member submitting firearms for inspection what is the one exception for the weapon being safe and loaded magazine removed or open position for the slide lock back or the action opened position?

A

The exception to this rule is rifles, machine guns and submachine guns. The inspector directs the member how to present it.

178
Q

ADM-20 What are the inspectors duties for firearm inspections?

A
  • Inspectors may use a SP608 Weapons Inspection Form as a guideline during inspection
  • Only members trained in fire inspection will do this
  • Inspect and document on the department database during January, April, July, and October
  • Detail all inadequacies on the database
  • Remove any weapon or ammunition found to be defective and forward it to the armor for repair or replacement.
179
Q

ADM-20 What should commanding officers do for temporary firearms?

A

Ensure the member with a defective firearm is issued a temporary replacement firearm by the armor
- Document the issue of the temporary firearm on a SP9 record of issue
- The armor or designation issue temporary firearms. The armor may be contacted through GHQ communication section.

180
Q

ADM-20 What happens to a firearm if a member is on leave in the excess of 30 days?

A

Commanding officers Shall contact the armor for storage of department issued firearms and ammunition.

181
Q

What does ADM-21 Have to do with ?

A

Communications

182
Q

ADM-21 What kind of communications should Troop duty officers, Desk officers and dispatchers utilize?

A

All technologies included but not limited to, radio, (CAD)computer Aided Dispatch, department issued technology, the automated vehicle locator for a VL to determine which members are available for service and to maintain communications with the Members.

183
Q

ADM-21 What should department communications comply with?

A

Federal communications commission (FCC) procedures and requirements

184
Q

ADM-21 What’s the responsibility or position of the Colonel for communications?

A

Designate personnel to communication staff positions

185
Q

ADM-21 What’s the duties of the Director of telecommunications?

A
  • Supervise all personnel assigned to communication section
  • Serve as “keeper of the records” for the communication section
  • Oversees the administration of audio recordings of the department radio frequencies
  • Oversee the recording, retention and preservation of 911 call payloads and department radio payload
186
Q

ADM-21 What is the communications officer position and duties?

A
  • Communications officer will be a commissioned officer
  • Their duties are to supervise sworn members assigned to the communication Section and
  • Serve as DCJIS administrator and point of contact (POC) for the department
187
Q

ADM-21 What is the position of Director of Dispatch services and their duties?

A

Supervise all civilian personnel in the dispatch services unit

188
Q

ADM-21 What is the position of radio systems manager and they are duties?

A
  • Supervise all civilian personnel in the radio unit and
  • Provide technical expertise in the operation and implementation of department radio system
189
Q

ADM-21 For recording and data retention what shall the department maintain?

A

Immediate playback capability of recorded telephone in radio communications

190
Q

ADM-21 Who shall the request for immediate playback of 911 and or radio communications be directed to?

A

A Troop dispatcher of jurisdiction

191
Q

ADM-21 What is the 911 payload?

A

That is the public safety answering points or (PSAP) For all recorded incoming/outgoing 911 payloads (to include audio, text, photo, video, telematics, etc.)

192
Q

ADM-21 What are 911 call detail records?

A

The department shall capture all 911 call detail records at all of its PSAPs.

193
Q

ADM-21 What is the radio payload?

A

The department shall record/capture all operational Radio payload (This is audio, metadata, etc.) As determined by the Colonel.

194
Q

ADM-21 How long are 911 payload and radio payloads records retained in preserved for?

A

All payloads are kept for a minimum period of one year.

195
Q

ADM-21 How long shall 911 call detail records be retained for?

A

Should be retained in preserved for a minimum of 3 years.

196
Q

ADM-21 Who has access to 911 payload, 911 call detail records, and radio payloads?

A

Record shall be secured inaccessible only to authorized personnel.

197
Q

ADM-21 Where should all audio recording request be forwarded, and how shall they be requested?

A

I’ll request should be forwarded To the director of telecommunications. These requests should be submitted any SP623 Cellular 911 and Radio Transmission Recording Request Form.

198
Q

ADM-21 What do you need to know about the communication and facilities alternate power source?

A

Each department facility is equipped with an ultimate power source that is sufficient to operate the radio systems and other vital equipment in the event of a power Outage

199
Q

ADM-21 Who is responsible for emergency service numbers?

A

The troop/Section/Section/unit commander shall ensure That all telephone numbers and addresses of available emergency service agencies are up-to-date and readily available to dispatchers, Desk officers, as well as other communications personnel and
-Tactical dispatching planned or emergency operation plans that may affect facilities within their specific jurisdiction, (prisons, nuclear plants, sports facilities for example)
are current in readily available.

200
Q

ADM-21 What happens if the emergency radio alarm is activated by a member?

A

-When there is an activation of an emergency radio alarm a member shall be deemed “officer in trouble” until proven otherwise.

201
Q

ADM-21 What should happen if a member activates their emergency radio alarm?

A

The dispatcher shall immediately initiate contact with the member by requesting a “code 30 status” and follow communication Section emergency radio alarm protocols.
The dispatcher shall query the AVL database for the members location.

202
Q

ADM-21 Which should the member do if they hit their activation emergency radio alarm button and the dispatcher request a code 30 status?

A

If members able to communicate the activating member should broadcast: -Cruiser number or name,
-nature of the emergency and
-exact location.

203
Q

ADM-21 What’s the responsibility of the desk Officer upon confirmation of a “code 30”?

A

If the member does not respond the desk officer shall initiate the response of additional resources, including MSP personnel and local law-enforcement, providing the members last known location. Additional technology shall be utilized to identify and verify the location of the member.

204
Q

ADM-21 If a member fails to respond to the code 30 status request what should happen?

A

A “Code 1 “ shall be initiated upon confirmation of the code 30 OR if the member fails to respond

205
Q

ADM-21 When a “Code 1” is called what happens?

A

The troop duty officer shall assume responsibility of the code 1 assisting the dispatcher and Barracks Desk officer with actions related to the code 30 response.

206
Q

ADM-21 How long should the “Code 1” remain in effect?

A

Until confirmation of the activating member status can be verified by the member or responding members.

207
Q

ADM-21 What should happen if the emergency radio alarm activation was inadvertently activated?

A

The emergency alarm shall immediately be addressed by the member. The member shall broadcast “code 17” in response to the code 30 status. The dispatcher will confirm the receipt of the code 17 broadcasting the updated status.
-Remember shall then reset the activation alarm by pressing and holding the emergency button for approximately three seconds until the radio tone indicates clearance of the activation. Or they could also turn off the radio and turn it back on again.

208
Q

ADM-21 Explain what radio decorum is.

A

Department radio communications or messages. Radio transmission shall be necessary, professional, concise, and clearly spoken in a common terminology.
-Persons using the radio show properly identify themselves and use clear diction when communicating on Department networks.

209
Q

ADM-21 What should happen during National Incident Management Systems (NIMS) for communications?

A
  • Use plain language.
  • no codes
    This is when integrated nationwide approach to domestic incident management for all jurisdiction levels in across functional disciplines meaning all departments local state and federal. Department personnel involved with a critical incident shall use clear spoken messages based on common terminology and refrain from using codes for radio transmissions due to Other departments not knowing are codes.
210
Q

What is a Code 1?

A

Standby for an emergency. Cease and desist all unnecessary radio traffic. Only primary dispatch is an officers engaged in the emergency shall transmit messages.

211
Q

What is Code 2?

A

Telephone your station

212
Q

What is the code 3?

A

Telephone a specific person at a specific number

213
Q

What is code 4?

A

Cruiser out of service. you must specify your location

214
Q

What is code 5?

A

Cruiser now in service

215
Q

What is code 6?

A

What is your location?

216
Q

What is code 7?

A

Return to your station or specific location.

217
Q

What is Code 8?

A

Stopping a suspicious vehicle. Transmit vehicle make, model, color, registration number, number of occupants, and give EXACT LOCATION.

218
Q

What is code 9?

A

Request listing on. Transmit registration number and or vehicle identification number of motor vehicle and give exact location

219
Q

What is the code 10?

A

Request for stolen records on a specific registration number and or vehicle identification number or serial number of suspected stolen property and give exact location.

220
Q

What is code 11?

A

Request license data on. Transmit license number and give exact location. If license number is not known transmit name and date of birth.

221
Q

What is a code 12?

A

Any messages for me?

222
Q

What is the code 13?

A 
Radio test call. Give signal strength as follows:
R-1 Barely audible
R-3Weak signal
R-5 Fairly good signal
R-7 Moderately strong signal
R-9 Strong signal loud and clear
223
Q

What’s the code 14?

A

Missing or wanted to check. Transmit name, race, sex, date of birth, Social Security number, registration of vehicles if Applicable and give exact location.

224
Q

What’s the code 15?

A

Officer requesting assistance, transmit exact location and if able reason for request.

225
Q

What is code 16?

A

Crash investigation state type and the at location.

226
Q

What is code 17?

A

Clear from a previous assignment completed and now back on patrol and or original sign it and available.

227
Q

What does code 18?

A

Permission to leave a sign patrol. Transmit exact location, reason in estimated time of absence.

228
Q

What is code 20

A

Investigation. State the type and the location.

229
Q

What does code 22

A

Cell phone caller advisement/notification.

230
Q

What is the code 30?

A

Officer in trouble/transmit exact location.

231
Q

ADM-21 What is the standardized radio callsign procedure?

A

Call signs use for officer safety and efficiencies. Call sign shall be used by all employees for all radio transmissions.

232
Q

What is the protocol when a member request information over the radio?

A

Such request shall be proceeded by or ended with the members exact location. All transmissions shall be conducted in a concise manner in accordance with this. At the end of all transmissions receiving party shall acknowledge receipt of the transmission by saying “received”.

233
Q

ADM-24 Who maintains the radio callsign database?

A

The Fleet administrator. They maintain a database of assigned Cruiser numbers, match to each Cruiser number to a specific employee. Ensure Radio Call Sign’s are assigned to the executive branch, EOPPS and department command staff.

234
Q

ADM-24 What are the fleet administrators NOT responsible for in radio callsign database?

A

For maintaining a database of call signs outside of the actual vehicle to member assignment.

235
Q

ADM-24 How shall department employees talk on the radio?

A

They shall use the Fleet designated Cruiser number assigned by fleet administrator as a radio callsign.

236
Q

ADM-24 What happens if an employee is using your spare Cruiser?

A

Shall use the designated Cruiser number as her callsign. Also provide your name department ID number and rank if applicable.

237
Q

What’s the call sign for the governor?

A

S1

238
Q

What’s the call sign for the lieutenant governor?

A

S2

239
Q

What’s the callsign for EOPPS Secretary of public safety and security?

A

S3

240
Q

What is the Colonel’s call sign?

A

1

241
Q

What are the call signs for the Colonel through chief of staff for the Colonel/Superintendent?

A

They are designated by one through 10. They go in order of colonel, lieutenant colonel, lieutenant colonel field services, lieutenant colonel DIS, lieutenant colonel DST, lieutenant colonel HMS, chief administrative officer, chief of staff for the Colonel. There is no call sign 8 or 9.

242
Q

ADM-24 Call signs go in order of what for department command staff starting with who and what are their numbers?

A

The Department Comand staff for all majors in order of DFS, DIS, DST, DHS, then DAS goes in order of 11 through 19, 20 through 29, 30 through 39, 40 through 49, then 50 through 59.

243
Q

How shall the division of field services call on the radio?

A

Troop headquarters cell use the appropriate Troop phonetic identifier preceded by the word station has the call sign. For example station H to Cruiser 756.

244
Q

ADM-24 How are substations designated?

A

Should you use the alpha numeric designation for their troop and then their substation.
An example of this would be B-1, D-2, A- 3.

245
Q

How should specialty vehicles be identified on the radio?

A

The name of the unit followed by the assigned number. For example bicycle unit would be “cycle 5”.

246
Q

All DFS personnel utilize their fleet designated Cruiser number as a radio callsign except for the following?

A

Troop Commanders Troop executive officers Troop captains operations officer’s in Station Commanders

247
Q

What are Troop Commanders call sign?

A

The number one attached to the phonetic identifier. For example to bake commander will be considered “1A”

248
Q

How shall the troop executive officers call signs be?

A

The number to attached to the Troop identifier. For example “2A”.

249
Q

How shall the troop captains be called on the radio?

A

Call signs would start with 3 -5 attached to the Troop identifier.
An example of this would be 3A, 4A, or 5A.

250
Q

What are the operation officers call signs?

A

They should start through number 6-8 attached to the Troop identifier. For example 6A, 7A, or 8A.

251
Q

How should station Commanders radio callsign be?

A

In numeric sequential order beginning with one attached to the phonetic troop identifier. An example of this the command station commander of A-5 would be 15A. The station commander of A1 would be 11A.

252
Q

How should radio call signs be assigned for special operations troop S commanders?

A

Captains are 2-4. For example 2S or 3S.

253
Q

What’s the call sign for the Stop Team Commander?

A

5S

254
Q

What is a callsign for the SERT team Commander?

A

6S

255
Q

What is the callsign for the CVS Commander?

A

1T

256
Q

What is a callsign for the canine unit Commander?

A

1K.

257
Q

For all Troop F, commercial vehicle enforcement section, and K-9 units Should use what is call signs?

A

Their assigned Cruiser number followed by the phonetic identifier. For example Cruiser 556 and Ftroop would be called 556F. Commercial vehicle enforcement section example would be cr 221T And K-9 would be cr# 437K.

258
Q

What are all the A Troop stations and substations?

A 
AHQ Danvers
A 1 Andover
A 2 Newberry
A 3 Concord
A 4 Medford
A 5 Revere
A6 Danvers
259
Q

What are all B Troop and substation call signs?

A 
BHQ North Hampton
B1 Lee
B2 Shelburne Falls
B3 Springfield
B4 Cheshire
B5 Russell
B6 North Hampton
B7 Shelburne Falls dispatch
B8 Westfield
260
Q

What are all the C Troop substations?

A 
CHQ Holden
C1 Athol
C2 Millbury
C4 Leominster
C5 Sturbridge
C6 Holden
C7 Belchertown
C8 New Braintree dispatch
C9 Devens
C10 Charlton
261
Q

What are all the D Troop substations in call signs?

A 
DHQ Middleborro
D1 Norwell
D2 Yarmouth
D3 Dartmouth
D4 Middleborro
D5 Oak Bluffs
D7 Bourne
D6 Nantucket
262
Q

What are all the F Troop call signs?

A

FHQ Logan airport

263
Q

What is general headquarters call sign?

A

GHQ

264
Q

What does H Troop and substations?

A 
HHQ South Boston
H1 government center
H2 Framingham
H3 Foxboro 
H4 Boston
H6 South Boston
H7 Milton
H8 Weston
H9 tunnels
265
Q

What number is missing in H Troop?

A

H5

266
Q

What’s the call sign for the air wing?

A

Commanding officer will be whiskey 1

267
Q

What’s the call sign for the Marine unit commanding officer?

A

Mike 1

268
Q

What’s the call sign for the air wing executive officer

A

Whiskey 2

269
Q

What’s a callsign for the Marine unit executive officer?

A

Mike to

270
Q

ADM-24 What happens if a person is on their portable radio without a Fleet designated Cruiser number?

A

Shall announce your name, rank, and ID number if needed while transmitting on the portable radio. And example of this are any members assigned to Troop F.

271
Q

ADM-24 What do you need to know if there is a critical incident on the radio?

A

For any NIMS integrated critical incident members involved with multiple agencies shall use clear spoken messages, based on common terminology not Code numbers.

272
Q

What does ADM-26 have to do with?

A

Military service

273
Q

What’s the purpose of ADM–26 military service?

A

To establish and find military service protocols for department state police personnel.

274
Q

ADM-26 What’s the notifications that must be made by military service members?

A

Employee shall notify station, Section and/or unit commanders of an inactive duty training drill or IDT drills.
-Annual training, emergency contingency activation/mobilization.
-As well as any other service obligations that conflict with regular work schedules and as much advance notice as possible.

275
Q

What does ADM-29 have to do with?

A

Workplace violence

276
Q

ADM-29 What is a Department Policy in workplace violence?

A

Zero tolerance

277
Q

When does ADM 29 workplace violence not apply?

A

It does not apply to situations in your lawful performance of duties

278
Q

For ADM 29 what is the definition of a workplace?

A

Basically any location you are violent towards people who work with you. Does not have to be in the building where are you both work could be any location where violence was made during the course of conducting business

279
Q

ADM-29 What shall workplace violence include?

A
  • Threats
  • Damaging property throwing a chair breaking a table
  • Throwing your equipment
  • Physical assault or battery
  • Intimidation any disruptive or aggressive behavior causing a person to be in fear (you throwing your equipment across the room while they are present)
280
Q

ADM-29 Explain incidents of workplace violence and who they include?

A

May be individual acts or may take place between an employee and:
-other employees,
-clients customers or vendors,
-acquaintances or partners,
-and the general public

281
Q

ADM-17 what is policy of the Employee Evaluation System ?

A

To maintained to establish and measure performance.

282
Q

ADM-17 Who shall the EES coordinator be?

A

A commission officer or program coordinator designated by Division Commander of Standards and Training

283
Q

ADM-17 What is the purpose of the EES?

A

It is a proven tool for continuous individual and organizational improvement.

284
Q

ADM-17 what are 5 examples of the primary purposes of EES?

A

1) supervisor wants communication and feedback
2 motivate employees to improve by
3) establish goals and objective at all levels
4) evaluate the quality of performance
5) the readiness to handle enhanced responsibilities

285
Q

What is the policy of ADM – 16?

A

Prosecuting agencies shall be notified of any investigations to include personnel or internal affairs associate with open criminal prosecution, or investigations. The lead departmental investigator is responsible for ensuring such notifications made.

286
Q

ADM-16 how is Evidence regarding investigations reported?

A

The department of investigator shall determine whether the investigation relates to an open criminal investigation.
-Notify the agency and open criminal matter and document
-upon request provide departmental records, witness statements and evidence.
-The legal section will document maintain a record of documents and evidence provided
-If the investigator believes notification may affect the investigation, they shall immediately dress the same in writing through chain of command.

287
Q

ADM-19A what is this policy about?

A

Vehicle use and maintenance

288
Q

ADM-19A what is the policy of vehicle use and maintenance?

A

Department vehicle Shall be maintain a safe, clean and serviceable condition for reasons of safety, operational readiness to enhance the departments public image

289
Q

What does ADM-25 have to deal with?

A

Paid Details and Overtime

290
Q

ADM-25 Who can work details?

A

-Personnel on full duty status
-or alternative duty status

291
Q

ADM-25 What rank may work details?

A

-Trooper through DLT
-Captain- Det Captain

292
Q

ADM-25 what type of details may the rank of Capt-Det. Capt work?

A

Non-construction details where they must supervise 10 or more officers for security or stadium events

293
Q

ADM-25 when a Det Captain or Captain is assigned to a detail what kind of details and when can they not be bumped off?

A

Vacancy exists after both primary and secondary lists are exhausted they may work details
-can’t get bumped by anyone of detail is with in 24 hours of the start time.

294
Q

ADM-25 what is a paid detail administrator?

A

The point of contact for the PDMS vendor. ( Paid Detail Management Service)

295
Q

ADM-25 what does the PDMS vendor do?

A

Received and coordinate to detail request
-Assignment
-Billing
-Collection
-and compensation of payroll expenses

296
Q

ADM-25 what is considered scheduled work hours?

A

A regular shift or tour of duty consistent of 8 1/2 hours.

297
Q

ADM-25 what is a the definition of a paid detail?

A

A voluntary assignment paid for by an outside entity, which has been authorized by the Colonel/the pendent.

298
Q

ADM-25 what is a Type 1 Paid detail?

A

Voluntary assignment requiring a commitment of up to 4.0 hours duration for a flat rate of 4.0 hours of detail rate by an outside entity.

299
Q

ADM-25 What is a Type 2 Detail?

A

A volunteer assignment requiring the commitment of up to 8.0 hours duration for a flat rate of 8.0 hours of the detail rate by outside entity.

300
Q

ADM-25 what is the definition of work when it comes to details and what overtime?

A

Work will be defined to include hours actually worked during regularly scheduled duty, overtime, court time and pay details.

301
Q

ADM-25 when shall memebers not be allowed to work OT/details?

A

If they go over the “16 1/2 hour rule” from the collective bargaining agreement or superintendents Memo 13-SM-10 Extension to 16 1/2 hour rule Limitation.

302
Q

ADM-25 when are you not allowed to cancel a detail?

A

To get a different detail or a different OT assignment.

303
Q

ADM-25 when may a member not accept a detail?

A

If doing so would require them to not go to a regularly scheduled shift or attend a different work obligation.

304
Q

ADM-25 if OT exceeds hours of work allowed in 24 hour period what happens?

A

The member shall not be allowed to alter the starting time of their next assign works shift, but shall use an include personally or vacation leaves to offset any conflicts.

305
Q

ADM-25 What happens if a detail goes over hours?

A

Type 1 if goes over 4.0 automatically turns into Type 2 detail.
-Type detail goes over 8.0 detail the automatically gets paid In 30 min increments to make it time and 1/2 rate.

306
Q

ADM-25 when shall a member receive time and a half for the actual hours worked?

A

On Thursday, Thanksgiving Day, or December 25, Christmas Day

307
Q

ADM-25 explain overlapping Times for OT or details with regular shifts?

A

There shall be no overlapping of details or overtime. This does not preclude a member from being at a regularly scheduled shift or being relieved from a detail and logging DAJ.
-In order to prevent any overlapping members shall utilize accrued leaves to offset any overlap in the conformance with the CBA.

308
Q

ADM-25 how do you record details on paystation?

A

-enter any details within 24 hours of the detail and prior to submitting paystation
-never enter a detail into paystation prior to completing that detail

309
Q

ADM-25 can a member work a detail of on Sick Leave?

A

Yes as long as they worked 4 consecutive hours of their scheduled shift.

310
Q

ADM-25 Who may work Troop F details?

A

Troop F personnel
-DAS
-DIS
-DST
-DHS
-FSD ( forensic services division)

311
Q

ADM-25 if you want to change you jurisdiction for detail work how do you do that?

A

Must turn in request for primary detail request (SPD-3) to Paid Detail Administrator prior to March 1st of each year

312
Q

ADM-25 Are members allowed to put in for travel time for overtime?

A

To and from a regularly scheduled shift travel time is authorized up to 1/2 hour or less.

313
Q

ADM-25 what happens if detail is directly after or before scheduled shift?

A

Must take appropriate accrued personal or vacation time to make sure the arrive promptly on time if choose not to take leave they shall decline the detail/overtime.

314
Q

ADM-25 what is a members responsibility at a detail?

A

-Provide public safety
- be aware of and visible to oncoming traffic.
-maintain traffic flow
- stand facing traffic
- wear proper uniform/ vests / raincoat
-remain at work site except to perform duties or personal necessity
-maintain radio contact.

315
Q

ADM-25 if more than one person is assigned to a detail what happens?

A

-position yourselves throughout the detail
-dress the same according to OIC

316
Q

ADM-25 Member working outside of troop must report what to Detail Administrator?

A

Report last 5 weeks of details worked.

317
Q

ADM-25 what are members responsibilities for details?

A

-Members shall arrive and depart at the posted times.
-appropriately record the start and end time of the pay detail, the actual hours worked, the hours to be paid, the location, and the contractor name on the SPD-2.
-Enter into PayStation detail information, including total amount of hours to be paid
-enter into Paystation “comments” details, start in the end time, and actual hours worked

318
Q

ADM-25 if working outside their primary choice for details what do you do with the detail form?

A

Copy the detail form and send to your primary detail administrator for your Troop.

319
Q

ADM-25 what will happen if you fail to adhere to the requirements outlined in this general order?

A

Failure to adhere shall constitute unsatisfactory performance in the member may be disciplined under department rules and regulations. And some instances the member may be removed from all detail list until final disposition of the disciplinary process.

320
Q

ADM-25 what is a supervisor responsibility for paid details?

A

Supervisors must monitor:
-details assigned
-Address violations immediately
-document violations on SP 381 the detail inspection form.
-Require member to use accrued leave in order to ensure compliance with this general order if necessary
-Report all violations of our to their commanding officer

321
Q

ADM-25 what are the Troop commander responsibilities for paid details?

A

Troop commanders are responsible for administration and supervision of this general order.
-they shall assign a supervisor to conduct inspections and sub submit SP – 381 forms with all
-Shall only authorize members to work in excess of 16.5 hours when:
-there is a emergency,
-or if the member is on their last scheduled workday,
-or if the member is on a day off and has no scheduling conflicts.

322
Q

ADM-25 when may A Troop commander or Troop duty officer grant in extension to the 16 1/2 hour limit rule?

A

May not be granted more than one extension to the 16 1/2 hour rule in any 48 hour period
-no more than two extensions shall be granted without the member being required to take paid leave
-And no event shall the maximum number of weekly work hours as allowed by the CBAB exceeded. See the superintendence memo 13–SM–10 extension to the 16 1/2 hour rule limitation for further clarifications.

323
Q

ADM-25 what shall happen for Troop inspections of pay in overtime?

A

The troop executive officer shall maintain all SP – 381 forms
-And share those forms indicating unsatisfactory performance or brought to the attention of the troop commander
-Troop inspections shall include
-Site, time, members present, overall appearance
-verification of assigned members arrival in departure times with both the record of pay details worked and state engineer and or site foreman
-Detail violations

324
Q

ADM-25 what shall staff inspections do for pay details and overtime?

A

-Conduct random inspections of detail sit
-submit written reports of any findings in recommendations to include:
-Site, time, members present, overall appearance, adherence to general
-verification of assigned members with the proper times with members and engineer/
-audit of actual overall hours worked
-Detail, violations, if any
-Audit of detail office
-Audit of detail administrators reports

325
Q

ADM-25 what does the administration do for a paid details in overtime?

A

Troop commander shell issue A Troop, commanders order outlining administration of pay details and their troop.
-Troop commander shall assign a supervisor as the detail officer.
-

326
Q

ADM-25 if assigned as the paid detail officer by the Troop commander what shall you do?

A

-work in administrative day shift or shift at the direction of the Troop comm
-And share the administration of paid comp with the Troop commander orders

327
Q

ADM-25 what do you need to know about cruisers at paid details in overtime?

A

The detail officer with the approval of the Troop commander shall determine the number of vehicles that details
-Marked and unmarked vehicles shall have the following following:
-emergency lighting, activated when appropriate
-Conspicuously strategically placed at the Worksite
-be properly fueled prior to the detail
* *Undercover vehicles shall be used at road construction sites**

-

328
Q

ADM-25 what do commercial motor vehicle escort details need?

A

Prior to an escort detail, the commercial vehicle enforcement section shall shall inspect all oversize or overweight loads:
-Permits
-load security
-Vehicle conditions
-Operator qualifications

329
Q

ADM-25 explain brakes at pay details and overtime

A

To minimize impact on the work site, brakes shall be taken:
-at scheduled times in conjunction with the contractors scheduled the brakes
-Should be out of public view whenever possible

330
Q

ADM-26 what is the notification procedure for military leave?

A

Notify through chain of command scheduled drills, leave and earning statements LES to the Department’s Human Resources Military Service Coordinator.

331
Q

ADM-26 who reviews all military leave, drills and deployments?

A

The department human resource military service coordinator.

332
Q

ADM-26 when the military service coordinator receives orders or documents regarding leave, drills or deployments what do they do?

A

Instructions will be provided to supervisor and members to ensure the proper codes are put in PlayStation. Military will not process any military service select selections without receiving orders or drill schedules.

333
Q

ADM-26 what happens if a military member goes on leave but does not provide the proper documentation?

A

The members employee payroll status will be “military leave/no pay”

334
Q

ADM-26 but if there is a pending deployment, but no orders have been created?

A

Timely notice of pending military service shall be made through the chain of command via A 2/from. The notice shall include the following.:
-The timing and purpose of service
-The contact phone number for the commanding
-notice that written orders will be forthcoming.

335
Q

ADM-26 what kind of schedule will an employee have with the state police if they are away?

A

Employees on military leave with or without pay shall we placed on administrative schedule, for example, a five and two schedule for the duration of the leave in excess of 30 days. Employees performing training or drill or assemblies are not required to change your schedule.

336
Q

ADM-26 what should you refer to for authorized leave in this policy?

A

ADM – 26 military leave matrix that is incorporated into this policy to explain authorized.

337
Q

ADM-26 while on military what can you not do with MSP?

A

-Be deemed separate from services.
- not work any overtime, detail or be compelled to perform any other function on behalf of the department.

338
Q

ADM-26 what happens when a member is on military leave?

A

-the member will be deemed separated from service
-Number will not work in overtime, detail, or be controlled by the climate form any other function on behalf of the department.

339
Q

ADM-26 does anything happen to the members seniority while on military leave?

A

He was talking military service, qualified from military or without him National Guard state or the US
-all right according to federal and state law
-suffer no loss of seniority or seniority for retirement purposes
- accrue all leave but can’t use it towards unpaid military leave
-leave can’t be applied retroactively for substitute of unpaid leave
-vacation leave remains subject to annual carry over rules per CBA

340
Q

ADM-26 what do you need to know about holidays while on military leave?

A

Member shall receive holiday pay as regular under “holiday did not work”
-members on leave without pay shall not receive holiday pay and cannot accrue compensation time or “holidays owed”

341
Q

ADM-26 what are the rules regarding coming back to work after military leave!

A

-1-30 days you get 8 hours off then back to scheduled work days
-31-180 within 14 days apply for reinstatement in To/From to Colonel
-181 days or mor apply for reinstatement within 90 days to Colonel
If these rules aren’t followed will be subject to R&R&P&P and CBA rules/discipline

342
Q

ADM-26 for any leave more than 90 days 1 year what has to happen?

A

-notify HR of date they want to return
-HR notifies DST cc
-members required to do online academy, refresher training like patrol procedures, defensive tactics, EVOC and firearms requal if necessary and issuance of firearms and gear

343
Q

ADM-26 any leave exceeding 1 year what must happen for the member to return?

A

-must notify HR when ready to return
-Member must do a background investigation
-medical exam by MSP surgeon
-psych test. When done:
HR notifies DST cc that they are ready to return
-member must do online academy
-refresher training
- patrol procedures
-defensive tactics
-EVOC
-firearms requal and issuance of gear.

344
Q

ADM-26 when a member is gone for 3 years what must occur?

A
  • meet all the requirements for reentry
    -complete new RTT for reappointment as a trooper. ( if fail academy it may affect your pension and benefits you previously had)
345
Q

ADM-26 for any civilian gone for 1 year due to military service what must they do?

A

Must complete
-a background check
-MSP surgeon exam
-psych test
-retraining

346
Q

ADM-26 what in chapter 26 do you look at to see how a MSP member gets paid while on military leave?

A

ADM-26 Military Leave Matrix

347
Q

What does ADM-22 have to deal with?

A

Court Attendance and fees.

348
Q

ADM-22 what is the policy of Court and Attendance and Fees?

A

All employees shall comply with all court orders and summons.
-employee shall be compensated for according to the CBA.

349
Q

ADM-22 how do you document all court appearances?

A

All court appearances shall be accurately documented in the DAJ to include:
-case name
- type of appearance
-time in/out
-court location

350
Q

ADM-22 who and when should the court entries be reviewed by?

A

Station/Unit commander should review the DAJ court entries daily.

351
Q

ADM-22 when is a member eligible for court pay?

A

-if member is on night shift, on vacation, or furlough, or on a day off AND IF:
-testifying on behalf of the commonwealth or US
- subpoenaed witness
-defendant in court in a civil rights case when acting in official capacity

352
Q

ADM-22 when may a member NOT be paid a court fee?

A

-not a witness
-are the plaintiff
-are a witness on behalf of another department and not acting in official capacity

353
Q

ADM-22 when may a member accept a witness fee?

A

When it is in lieu of but not IN addition to another type of compensation:
-if getting other $
-appearing a second time when still getting paid for first appearance
-working a shift
-on sick, injured or extended leaves
-not a witness for commonwealth

354
Q

ADM-22 when are members not entitled to travel allowance?

A

-if state owned vehicle is used
- receiving mileage allowance for any other agency or source
-duplication of mileage cuts for more than one court in one day

355
Q

ADM-22 When members are injured leave status and are called to court what happens?

A

-shall notify immediate supervisor and Court Officer
-request a continuance or reschedule
-if continuance not granted request authorization to appear from TROOP/section cc

356
Q

ADM-22 what should a member subpoenaed to court while on extended leave status?

A

-shall notify immediate supervisor and court officer
-request a continuance or reschedule
-MAY NOT appear in court on behalf of the department

357
Q

ADM-22 what are your responsibilities for court?

A

-check job email daily shift
-print any SP-189 court card notification
-submit hard copy to court officer
-have SP-189 signed if OT is generated
-SP-189 shall be date/time stamped by clerks office at conclusion of case if more than 4 hours OT
-if stamp not available have ADA sign SP-189
-notify the court officer of any continuance and who requested it
-enter info on case disposition, sign, and submit SP-189

358
Q

ADM-22 for those members not in field or are in a unit what do they need to do for court?

A

Commanding officers shall create a court appearance guidelines appropriate for their section/unit and file a copy with appropriate Division cc

359
Q

ADM-27 Transfers what is the policy?

A

In order to maintain and enhance operational functions transfers may be made to:
- ensure staffing levels are adequate
-provide efficient public safety services
-meet other goals and objectives of dept.

360
Q

ADM-27 What happens in transfers if you have 3 or less years of credible service?

A

Shall not be considered for any job posting or position outside of DFS. Unless colonel assigns due to specific skill or language.

361
Q

ADM-27 what happens if you have 5 or more years and want to transfer?

A

-members may bid on positions within the Division if Field Services division pursuant to the CBA.

362
Q

ADM-27 what is the definition of a biddable assignment?

A

-assigments established as a biddable assignment, pursuant to the collective bargaining agreement. CBA

363
Q

ADM-27 how do you request for a transfer to a biddable assignment?

A

DFS- Submit electronic request at least 21 days prior to end of the 56 day bid cycle
-only one transfer at a time
-HR posts Transfer request for DFS on PowerDMS.
- Request must contain the members name, current assignment, request, and seniority.
There are two separate lists, 1 list for troopers 1 for sergeants
-transfer requests are kept on file until honored or withdrawn.

364
Q

ADM-27 How do you request a transfer to a non-biddable assignment?

A

-Submit a To/From
-submit resume
-submit materials specifically requested in position
-I forward a copy of the above items to the commanding officer of the requested unit or Section and notify their commander officer of the request to the non-biddable assignment.

365
Q

ADM-27 what is required of members when requesting a transfer?

A

Required to forward the request to current CO and CO of the requested unit/section

366
Q

ADM-27 where are requests for non-biddable assignments kept?

A

CO maintains a copy-request made in time period posted

367
Q

ADM-27 how long are biddable requests kept for?

A

Remain on file within the Division of field services until honored or withdrawn by the member.

368
Q

ADM-27 how long must vacancies for non-biddable assignments be posted for?

A

At least 10 calendar days on PowerDMS.

369
Q

ADM-27 what shall a posting for a vacancy consist of?

A

-assignment location
-work schedule
-name of CO
-rank requirements if any
-minimum commitment/ retention
-any specialized training or ability to develop skill
-any other requirements/ info if appropriate

370
Q

ADM-27 What is the department procedure for non-biddable postings and selections

A

-CO of unit seeks approval through Division Cc
-Division cv seeks approval from Deputy
-DIV CC submits SP389 posting request to HR for any anticipated vacancies
-HR posts any anticipated vacancies within 10 calendar days
-HR forwards all requests to unit cc
-CO schedules interviews, conducts selection process, and selects cadinates
-CO sends DIV cc names of applicants, names of qualified applicants interviewed, members in interview panel, questions asked , evaluation and candidate chosen with their submitted resume/documents
- if no applicant chosen may do the same process all over again
-transfer notice is official notice to the candidate

371
Q

ADM-27 what is the interview process for non-biddable assignments?

A
  • create an interview panel with minimum of 2 members
  • create list of standard questions
    -ensure a minimum of 3 qualified applicants are interviewed
    -less than three qualified applicants, all qualified applicants shall be interviewed
372
Q

ADM-27 what is the departments procedure for Troop and station non-biddable posting and selection.

A

-Troop CO posts the opening for 10 calendar days
-Troop CO and CO of section/unit shall review submissions, schedule interviews, conduct selection process and select candidates.
-Troop CO does not find the acceptable candidate, the position may be posted again using the process above. The transfer order shall serve as the official notice to the candidate.

373
Q

ADM-27 what is the transfer process?

A

-Transfer meetings should take place in conjunction of 56 day bid cycle
-CO shall be notified immediately of finalized transfer list
- Transfers should be effective 7 days prior to end of the current 56 day bid cycle
-CO may make transfer requests outside the 56 day cycle based on operational needs of the department

374
Q

ADM-27 what are the rules for bidding and bid cycle?

A

-all bidding must conform to CBA
- once in effect it cannot be violated unless the following occurs:
-promotion
-training (5 days notice)
-vacancies as a result of retirement/illness/leave
-emergencies
- mutual consent of all parties

375
Q

Adm-27 what do you need to know about intra-Troop transfers?

A
  • Troop CO may make transfers within Troop or Division within the guidelines in this policy
    -DIV CO notify respective commanders and HR of pending transfers
376
Q

ADM-27 Explain TDY transfers.

A

-TDY assignments can be made by the Colonel at any time.
- does not need to be posted
-SHALL NOT exceed 90 days without being reviewed and extension order issued

377
Q

ADM-27 what do you need to know about supervisors bidding rights?

A

-NCOs may bid on barracks assignments and shift within the barracks
-they do not have bidding rights, but can be considered for posted position.

378
Q

What does ADM-28 pertain to?

A

Department motor vehicles

379
Q

ADM-28 what is the policy about?

A

State owned vehicles will be operated for official use only and in accordance with ADM-19 vehicle management and ADM-19A vehicle use and maintenance.
And ADM 19B automated vehicle locator technology (AVL)

380
Q

ADM-28 Dept Motor Vehicle what do you have to know about commuting?

A

-traveling to and from work you shall undertake all necessary activities performed during patrol.
-will be in uniform
-choose routes that promote visibility on roads that receive little or no coverage.
- when see an accident shall immediately notify the substation police department of jurisdiction
-stay and assist until relieved by an officer of that jurisdiction’s
- and if no one is available take the report

381
Q

ADM-28 when parking your cruiser at your residence what do you need to do?

A

-make sure it is parked in a safe place
-make sure all equipment is secured in a locked compartment
- do not leave firearm in vehicle
-don’t leave on a public way
-you may garage vehicle away from your residence at your own expense if approved by your cc

382
Q

ADM-28 what do you have to do for vehicle maintenance?

A

-provide proper maintenance
-inspect cruisers before and after each shift
-determine vehicle is in good condition
- any deficiencies shall be noted in the DAJ
-vandalism shall be reported to your duty station ASAP upon discovery as well as any damage that occurs during use during duty hours.

383
Q

ADM-29 who shall be the workplace Violence Coordinator?

A

-Shall be a commission officer assigned by the Colonel.
-shall report directly to the commanding officers of the Division of standards and training.

384
Q

ADM-29 explain what the Workplace Violence Safety Incidence Team is and who is assigned to it and by whom?

A
  • Deputy Superintendent/LTC assigns members to this team
    -at least 10 members
    -a commissioner officer or senior manager from each division ( there are 6 divisions so that’s 6 already DFS,DIS,DAS,DHS,DST and Forensic Services Division) and
    a representation from:
    -HR
    -employee Relations
    -DST
    -Legal section
385
Q

ADM-29 if an employee was engaged in work place violence what may happen?

A

-member is subject to disciplinary action
-could be terminated

386
Q

ADM-29 what else might a member disciplined for engaging in workplace violence have to do?

A
  • May be required to participate in counseling, anger management education, or other appropriate programs.
387
Q

ADM-29 for promotional purposes what may happen if member was engaged in workplace violence?

A

The department may consider acts of violence, employees success of recommended programs, and other work related determinations.

388
Q

ADM-29 What does the work place violence coordinator NOT do?

A

Does not conduct investigations into work place violence. ADM-14 Personnel Investigations explains the process.

389
Q

ADM-29 what are the responsibilities for dept. employees for workplace violence?

A

-shall not engage in it
-immediately report any incident, threat of incident, or potential incident to immediate supervisor
-cooperate in invests
-actively participate in Depts. efforts to prevent and eliminate violence

390
Q

ADM-29 what are the sworn members responsibilities for workplace violence?

A
  • promptly respond to reports of violence
    -take appropriate action and immediate enforcement action in response to incident and ensure safety of those involved
    -follow proper reporting procedures
    -Make notification to Work Place Violence Coordinator within 72 hours of incident utilizing SP 390 Work Place Violence Report
391
Q

ADM-29 what are the responsibilities of supervisors regarding workplace violence?

A

-aggressively monitored the workplace to prevent and detect workplace violence
-immediately report any incident to the Troop/Section, Duty Office and the workplace violent safety incident team member designated for their division
-Sure notification is made to the workplace violent coordinator within 72 hours of the incident utilizing a SP 390.
-conduct investigation being sensitive to those involved
-assist the employees/victim by providing any support or services necessary to ensure their
-A copy of the final report for all workplace violence incident routine to the workplace violence coordinator
-make appropriate referral to the employee assistance unit, the office of the ombudsman, or human resources section as needed

392
Q

ADM-29 what is the station/section/unit commanders responsibility for workplace violence?

A

-Ensure written workplace protection plan are advised for employees who are victims of workplace
-file a copy of the workplace protection plan with the workplace violence coordinator

393
Q

ADM-29 Who creates the workplace protection plan?

A

The section/station/unit commanders

394
Q

ADM-29 what are the responsibilities of the workplace violence coordinator (WVC)?

A

-Review and file all final reports of workplace violence incident
-make recommendation to the division of standards training and workplace violence, safety incident
-Coordinate and schedule meetings as needed with the WVSIT
-**annually report statistical data relative to workplace violence incident within the department to the division commander of standard and*

395
Q

ADM-29 What are the responsibilities of human resources section for workplace violence?

A

-coordinate with workplace violence coordinator, and the Commonwealth human resources, division regarding workplace violence, training, and
-Maintain all records of civilian employees, trained, and workplace silent

396
Q

ADM-29 what should employees be aware of workplace violence reporting?

A

They should be aware that all conversations with the office of Ombudsman or employee assistance unit do not report WPV because they are considered confidential. They are not the proper way to report work place violence complaints or incidents.

397
Q

ADM-29 when should the workplace violence policy be issued to each employee?

A

Upon hiring, and Shall be continuously posted and available on Power DMs.

398
Q

What does ADM-30 have to to with?

A

Asset Management

399
Q

Adm-30 what is the policy for asset management?

A

-The department shall conduct an annual asset inventory
-**Record and report fixed assets of $50,000 or more **with the management, accounting and reporting system(MMARS) per year, pursuant to state control policy
-maintain an automated system that reflects all fixed assets with a useful life of one year or more cost between $1,000 and $49,9999
-maintain inventory of other assets in accordance with state controller policy and DAS.

400
Q

ADM-30 what does the asset management for?

A

When CO acquire, transfer, lose, or dispose of fixed assets they shall notify the Asset management Unit and forward a copy of the SP255 equipment transfer form or provide information via email.

401
Q

ADM-30 what happens when equipment is disposed of?

A

SP 255A is filled out as well as the SP 255 for fixed asset

402
Q

ADM-30 what do you do to a new item acquired?

A

Tag with an inventory control identification number

403
Q

ADM-30 what happens when a commanding officer acquires, lose, transfer, or dispose of assets?

A

They should notify the asset management unit by boarding a copy of the SP 255 The equipment transfer form to the asset management unit.
-if you dispose of anything you need a SP255A form to account for the disposal

404
Q

ADM-30 how many copies of the inventory does the asset unit distribute and to who?

A

-Distribute two copies to the commanding officer of each reporting entity.

405
Q

ADM-30 What is the responsibility of the asset management unit?

A

-Coordinate the annual fixed assets inventory review
-all sections/unit report of their asset inventory as of June 30 of each year. All section/units must complete this inventory
-The annual Report shall be completed as of December 31 and 30th of each year
-Section unit received report of their annual assets for technology, federal grant inventory as of January 31 of each year.
-all section/units complete inventory annually. All Assets associated with the funding shall be accounted for regardless of value.

406
Q

ADM-30 what happens when there is a change of command at a reporting entity?

A

An asset inventory shall be completed.

407
Q

ADM-30 when should the asset management unit be notified if they want to dispose of a fixed?

A

They should be notified before the assets are disposed of, so the surplus procedures can be followed.

408
Q

ADM-30 What units or sections are responsible for the management of their own inventory?

A

-Fleet Section
-Armorer
-traffic Programs ( lidars, radars, portable breath test devices)
-communication section
-Special operation section for unit
-Other department section or units as determined by the chief administrative officer or design.
The sectional unit shall also conduct an annual inventory, reconcile their databases, and forward an updated inventory report to the asset management unit by June 30 of each year

409
Q

ADM-30 Commanding officers maintain in a master inventory of their assigned fixed assets?

A

-they should make sure their inventory is accurate and reflect changes as a
-they should include the valuation of the

410
Q

What does ADM-34 have to do with?

A

Information technology resources (ITR)

411
Q

ADM-34 policy of the information technology resources?

A

The department shall regulate the use of information, technology resources, including computers, printers, and other peripheral programs, data, local, and wide area networks, and the use of the Internet.
-ITR communication shall include emails, or considered public records, copies of which may be requested by the public.

412
Q

ASM-34 what is the definition of department information technology resources?

A

Includes computers, printers, and other peripherals, program, data, local, and wide area networks, in the use of the Internet.

413
Q

ASM-34 what is the definition of department information technology resources?

A

Includes computers, printers, and other peripherals, program, data, local, and wide area networks, in the use of the Internet.

414
Q

ADM-34 what is the user responsibilities for ITR?

A

-the user here to this policy and maybe subject to disciplinary action, up to including termination. Employees assigned to the department where they have access to the system so comply with the terms and provision of the policy for all usage.

415
Q

ADM-30 are the acceptable uses for ITR?

A

Any legitimate law-enforcement function.

416
Q

ADM-30 are the unacceptable uses of the agency ITR?

A

It is unacceptable for any employee to use ITR for
-any illegal act,
-for any political or commercial prep,
-to send, threatening, sexual, or harassing messages
-to access or share scene or inappropriate materials,
-to infringe, intellectual property rights,
-to gain, or attempt to gain an authorized access to any computer or network,
-For any use that causes interference or disruption of network users and resources, including distribution of viruses or other harmful program.
-To intercept communications intended for other person,
-to misrepresent a person’s role in the department,
-or to libel or otherwise defame person.

417
Q

ADM-34 what are the responsibilities of supervisors for ITR?

A

They are responsible for ensuring that employees under this demand comply with this policy and monitor to ensure compliance.

418
Q

ADM-30 what do you need? Need to know about data confidentiality?

A

-Under no circumstances is it permissible for employees or contractors to acquire access to confidential data unless required to inform their job. Under no circumstances may employees disseminate and confidential information that they have rightful access to unless dissemination is authorized by a supervisor.

419
Q

ADM-30 What are employees not allowed to do with the hardware or software?

A

Employees shall not install hardware or software on any department IP without express written authorization from DAS.

420
Q

ADM-30 what do employees need to know about security for ITR?

A

-Employees change passwords at least every 90 days
-Never share password
-notify DAS if they suspect password has been compromised
-log off or have password protected screensavers it’s leaving unattended
-do not access Internet or external work unless written permission from the DAS
-Do not move desktop, computers, terminals, and printers from their assigned location without written notification and consent of the DAS
-do not transfer equipment to another employee without written permission from DAS

421
Q

ADM-34 please need to know about email?

A

-consider email message to be the equivalent of letters, sent to official letterhead and be written in a professional and courteous
-It is an official
-beware that emails can be stored, copies, printed, or forwarded by recipient
-Do not subscribe to email list unless related for their function.
-email should be used official business only. Do not forward non-business related information.
-email attachments from an unknown party should be considered suspicious and shall not be open
-emails which represent privileged correspondence shall be clearly marked as privileged. And addition documents that is sent as a means to email Cell also clearly be marked privileged.

422
Q

ADM-34 what do employees need to know about privacy on ITR?

A

Expectation of privacy on any department computers.
-employee shall be aware that network administrators routinely monitor network traffic.

423
Q

ADM-30 when are inspection of ITR made and when?

A

Staff inspections shall include periodic inspections of all ITR to ensure compliance.

424
Q

ADM-29 what is the responsibilities of the workplace violent safety incident team?

A

Meet as needed, to devise, review policies, procedures, and safety protocols for workplace violence
-Ensure Consistent and coordinated responses to acts of violence
-evaluate and make additional notification or recommendations as required when notified of an incident
-review and evaluate any serious or critical incident of workplace violence , and make any recommendation to the

425
Q

Under ADM 18 what is the definition of a protected class?

A

-race
-Color
-Religion
-national origin
-age 40 or old
-sex including pregnancy
-gender identity
-sexual orient
-Genetic information
-Handicapped
-Veteran status

426
Q

Under ADM 18 what is the definition of a protected class?

A

-race
-Color
-Religion
-national origin
-age 40 or old
-sex including pregnancy
-gender identity
-sexual orient
-Genetic information
-Handicapped
-Veteran status

427
Q

ADM-27 Transfers. What do you need to know about transfers and the diversity office?

A

The diversity officer shall obtain and review transfer request lists from the Human Resources section. The Diversity
Officer may make recommendations in writing to the Colonel

428
Q

ADM – 34. When are you expected to change your passwords for job computers?

A

You are expected to change your passwords every 90 days

429
Q

What do you need to know about email for ADM – 34

A

Emails are subject to the public.
-Treat them as if they were on department letterhead
-utilize a courteous and professional tone

430
Q

What do you need to know about department computers for ADM – 34?

A

There is no expectation of privacy on any MSP, computers, property or anything. MSP has the right to inspect any employees computer at any time.

Policy And Procedure (12 decks)

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