Adm 1-15 Flashcards
What do all sworn members have to do prior to the initial performance of duties?
All Sworn members shall take and affirm an oath of office.
What is general order ADM- 01?
It is the oath of office
What is general order ADM-02?
It is the Department’s mission statement.
What is the mission of the state police?
The MSP shall:
-Provide public safety by providing Safer roadways
-Reducing crime through quality investigations
- Education and patrol services
-Providing leadership and resources during natural disasters
-Civil disorder and critical incidents
What is the policy of the MSP?
Shall ensure in cooperation with executive, legislative and judicial branches of government that justice in a free society is perpetually prevalent.
What are the six organizational values of the MSP?
- Maintain the highest standards of integrity and ethics
- Excellence and teamwork in the performance of duties
- Protection of constitutional rights
- Problem solving for continuous improvement
- continuous Planning for the future
- Performing public service and law-enforcement tasks to provide leadership to the police profession.
What is General Order ADM-04 deal with?
State Police authority
test*What are the MSP’s limits of authority?
1) No member may be called upon for service at any INDUSTRIAL DISPUTE unless
-actual violence has occurred and
-only with a written order
-of the governor
2) Members shall not exercise powers on a reservation unless specifically requested by the person in charge of the reservation or property.
No member shall serve civil process.
If RRPPOD failed to provide guidance what shall members shall do?
Members shall exercise professional discretion based upon training, experience, common sense, principles, and values and ethics
- get advice from supervisors or senior officers
- and professionally excepted standards.
What are considered discretionary measures?
- Application for complaint
- verbal or written warnings
- referral to other divisions, departments, or agencies
- guidance from the Attorney General/district attorney
- and informal resolution.
What is General Order ADM-05?
The Organizational Structure.
How is the departments organizational structure policy arranged?
In a manner that simplifies the direction, coordination and control of personnel.
What are the five divisions that makes up the organizational structure?
1) Division of Field Services (DFS)
2) Division of Investigative Services (DIS)
3) Division of Standards and Training (DST)
4) Division of Homeland Security and Preparedness (DHS)
5) Division of Administrative services. (DAS).
What does the organizational charts depict (show us)?
Organizational charts depict organizational entities, levels of command, lines of authority, and positions established for the duties of personnel.
What three things shall happen to organizational charts?
1) Updated continually to reflect the organizational change in command
2) Reviewed by Division Commander prior to the fiscal year
3) Revised to the office of the Superintendent
What does DFS do?
The Division of Fields Services does the following:
- Provide uniform policing and patrol service to citizens
- Reduce motor vehicle crashes and fatalities
- Ensure the safe and expeditious flow of traffic
- Deter, interdict, apprehend, and prosecute criminal activity
- MSP has primary jurisdiction to State House, Dept of Conservation and Recreation (DCR) Mass Port Authority, DOT, and Mass Water Resource Authority
- Provide special and technical resources to assist municipal law-enforcement agencies effectively respond to public safety emergencies
Who does the Division of Field Services provide primary police and law-enforcement services to?
1) Massachusetts State House
2) Department of conservation and recreation (DCR)
3) Mass Port Authority
4) Mass Department of transportation (DOT)
5) Mass water resources authority (MWRA)
What is the mission of DIS, the division of investigative services?
- Reduce the criminal activity
- Cooperate with local and federal law-enforcement agencies
- Gathering analyzing and reporting criminal activity
- Monitor the activities in Association of individuals and organized crime
- Investigate criminal acts by identifying apprehending and prosecuting perpetrators
- Apprehend Fugitive from justice
- Provide executive protection
What is the mission of DST, the division of standards in training?
Their mission is to improve the quality of services provided by the MSP, and ensuring the integrity and competence of its operations.
- it does this by continual training for dept. members
- investigate members when needed
- prosecution of personnel misconduct
- inspections of facilities and operations
-provide education and training to the public on law enforcement matters
Who does Division of Standards and Training work cooperatively with
With local and federal law-enforcement agencies as well as the public by providing training and education to in public safety in law-enforcement related matters.
What is the mission of DHS, the division of homeland security and preparedness?
To lead the departments criminal intelligence and counterterrorism, cybersecurity, emergency preparedness and emergency response efforts
- Also by employing an intelligence led policing approach
- Sustaining, enhancing, and coordinating the department state wide capabilities
- To prepare for and to protect against, investigate, respond to and recover from any criminal terrorist, natural or man-made, hazards or threats.
What is the mission of DAS, the division of administrative services?
- To provide resources and logistical support necessary for the MSP to fulfill its mission by:
- prepare the budget
- buying and maintaining equipment and facilities
- support needs of personnel, physically, financially and morally. Morale needs
What is the purpose of an organizational chart?
Show organizational entities, levels of command, lines of authority, and positions established for the duties of personnel.
What should happen with organizational charts?
- They should be updated continually
- Reviewed prior to each fiscal year by the division commander
- Revise through the office of the superintendent
Under ADM-05, what is the chain of command and descending order of rank?
- Colonel/Superintendent
- Lieutenant Colonel/deputy superintendent
- Lieutenant Colonel
- Major
- Detective captain
- Captain
- Detective Lt
- Lieutenant
- SGT
- Trooper
What do you need to know about command?
- Each organizational entity shall be under direct command of ONLY 1 supervisor.
- Each employee is only accountable to 1 supervisor at any given time and
- Each employee is bound to the chain of command for their position.
- Supervisor ratio to subordinates needs to be adequate to provide guidance and control
- Ranking personnel shall assume control outside their own organizational entity when failure to do so would seriously endanger the department’s
- Ability to maintain law and order and
- public image
Under command what must the supervisory ratio be?
Adequate to provide guidance in control
What shall the ranking personnel do?
- Assume control outside their own organizational structure only when failure to do so would seriously endanger the dept
- ability to maintain law and order and
- public image
What does general order ADM-06 deal with?
Command staff responsibilities
What are the responsibilities of command staff?
They are responsible for administrative and operational control
-shall maximize their involvement to deliver the highest level of **public and other law enforcement entities. **
What ranks are included in the command staff?
Command staff shall include the following ranks:
-Colonel/Superintendent
-Lieutenant Colonel/Deputy Superintendent
-Lieutenant Colonel
Civilian Members of the Command Staff (both ARE Equivalent rank to LTC)
-Chief Admin Officer (civilian)
-Chief Science Officer (civilian )
Then
-MAJOR
What is the name of the civilian members of the command staff?
Chief Administrative Officer and Chief Science Officer.
What is the Superintendent responsible for?
Act as (CEO)Chief Executive Officer of the department
- Assume full authority over organization, administration, discipline of the department
- Enforce (promulgate) all RRPPOD.
What are the responsibilities of the LTC/Deputy Superintendent
- Act as Chief Operating Officer (COO) of the department
-Assume command of the department as a signed and during the absence of the Colonel/superintendent
What does General Order ADM-07 deal with?
Written directives, schedules and forms.
What is the policy of written directives, schedules and forms?
The department shall provide administrative direction and operational guidance through an internal written directive process.
What is the directive of a General Order, Who issues it, and the reason for it?
-General order is issued by the Superintendent
Purpose:
-to Codify or defines the policies and procedures of the state police.
What is the directive of Personnel Order, who issues it, and what is the reason?
Personnel order is issued by the superintendent.
-The purpose is to show assignments, appointments, discipline, transfers, discharges, or commendations.
What is the directive of Special Order, who issues it, and what are the reasons?
Special orders are issued by the superintendent.
-They are specific instructions for specific personnel and/or dissemination of information relative to a particular topic or incident
What is the directive of a Superintendent’s Memorandum, who issues it, and for what reason?
Superintendent’s memorandum is issued by the superintendent
- formal or informal clarification or inquiry.
What is the written directive and Division Commander’s order, who issues it, and what is the reason for it?
The division commander’s orders are issued by the Division Commanders. -Administrative orders are issued to members under their command.
What is the written Directive of Administrative Notice? Who issued it and why?
An administrative notice is issued by the Superintendent/Deputy Superintendent.
-It is to inform members about general issues ( crime, training, law updates, etc.) and/or address items not covered by the above directives.
What is the definition of promulgate?
To promote or make widely known (an idea or cause)
What do we need to know about the Distribution Receipt and Familiarization of things posted directives?
1) the Colonel/Superintendent will ensure the proper distribution and posting of directives.
- It is the responsibility of each sworn member or civilian employee to read and familiarize themselves with promulgated PPRROD
- They must read within 1 week or 1 week of return if on leave
- ELECTRONICALLY sign an acknowledge of receipt and review of all directives posted on PowerDMS.
- sign appropriate signature receipt to acknowledge receipt and review
- Each division shall maintain a copy of signed sheets saying the employees acknowledge
-civilian direct their questions to their immediate supervisors
How long are all general orders, personal orders, and superintendent memorandums good for?
They shall be reviewed annually, remain in effect until rescinded or superseded.
How long shall division commander’s orders be good for?
They will be reviewed on an annual basis, and remain in effect until they rescinded or superseded.
How long are all other written Directive valid for?
-Valid for one year unless rescinded. New directives may be issued at any time. These directive shall be reviewed at the end of one year prior to re-issue.
Who facilitates an annual policy review process, including but not limited to, establishing the review schedule and maintenance of review records?
The Strategic Planning Section Shall facilitate these.
When shall all written directives be changed?
All Directive shall be amended to coincide with the terms of the current collective bargaining agreement, state and federal laws, and including executive orders.
How does a member obtain a copy of a written directive?
Members shall obtain a copy of a written directive from PowerDMS and/or Docushare. If can’t access it there, member shall request it through channels to Strategic Planning Section.
Who saves the archived written directives?
The Office of Superintendent-Strategic Planning Section. They must save the signed original copy of all written directives
What is a Standard Operating Procedure and who shall create them?
A SOP is created and maintained internally by the Section/Unit Commander. Shall forward a copy through channels. Upon approval the SOP shall be filed with the appropriate Division Commander. Review SOP’s annually and ensure that any changes are approved through channels of the Office of Superintendent.
Explain the process of the master vacation schedule.
Each troop/station/section/unit commanding officer shall submit master VAC schedule for all employees and their division before February 14 of each year.
- They must ensure that all sworn members have selected vacation weeks according to their collective bargaining agreement.
- Division commander shall retain submitted master vac schedules for the year for all sworn in civilian employees. -Division of administrative services/human resources shall Post a blank copy of the master vacation schedule to PowerDMS- Department Forms, prior to January 1.
What is the general order ADM-08A about?
The Grant approval process
What is the policy of the grant approval process?
Whenever an employee seeks to obtain services or funding through private, public, state, or federal entities or to acquire or transfer equipment from an outside entity they must follow procedures within this policy.
What are the four things a grant request can be
1) Grant
2) cooperative agreement
3) Interagency service agreement (ISA)
4) Equipment acquisition agreement
What is a Grant
An award of financial assistance from any external entity Where there is no “substantial involvement” anticipated between that entity in our department.
What is a cooperative agreement?
In agreement of financial assistance where there is a substantial involvement anticipated between an external entity in our department during the performance of an agreed activity.
What is an (ISA), inter-agency service agreement?
In agreement between the department in a state entity which is committing funds for a specific program
What is equipment acquisition agreement?
Agreements where the department receives equipment to provide services, perform a specific function, or use within its operations.
What does the term Match Funds refer to?
Portions of funds that the department shall provide to supplement the funding agencies contribution. Match is usually a percentage of the projects total budget
What is the project administrator
An employee appointed by the division commander to oversee a specific request/project. They are responsible for the completion of all quarterly and annual reports
What is the SP form needed to request approval to initiate the application process for any services funding and or equipment acquisitions?
SP 426 Grant/agreement approval request form.
What is the process of getting a grant or some sort of funding
Unless prior written approval has been granted from the colonel/superintendent employees shall not
- enter into any grants cooperative agreements or inter-agency services agreements or
- submit an application or accept funding and or equipment from any outside entities.
When a project administrator received equipment through a grant request what do they have to or shall comply with?
ADM-30 asset management
When shall existing funding programs be reviewed? And who reviews it?
The grant review committee Shall review existing funded programs throughout the year.
What does the Grant Review Committee do and who do they consist of?
Request for funding shall be reviewed by Department Members prior to submission to ensure the align with dept. Goals and objectives:
-Director of Federal Grant Initiatives
-Grant unit representatives
-Strategic Planning Section Commanding Officer
Explain the request process for the position of employees and their process?
All employees shall summitt request through the appropriate Division Commander or designee at least 15 days prior to the filing date deadline.
What shall an employee’s submitted request include?
1) SP 426
2) A copy of the original application identifying the funding source and requirements
3) A program statement narrative that identifies the goals and objectives to be accomplished and supporting documentation
4) A budget which includes current information regarding personnel and or equipment costs and the services to be performed and or purchased.
Who reviews all requests?
The division commander or designee
What process does a Division Commander or designee have to follow?
1) Shall review all requests
2) Ensure adequate time to allow for modifications before filing deadline
3) Endorse the SP 426
4) Forward the request to the strategic planning section
5) Designate a project administrator
What shall the strategic planning Section Commander do?
1) Shall immediately review the approved request to make sure it goes with department goals and objectives
2) requested and reviewed by the Director of federal grants initiative, and grants
3) Forward completed request to the chief administrative officer and superintendent for approval.
4) maintain hardcopies of completed applications and SP-426 forms
What does a grants coordinator do?
1) Shall document approved request, 2)immediately schedule a request review meeting with the designated project administrator,
3) and notified the grants manager.
What does the grants manager have to do?
1) Shall record request received from the grants coordinator,
2) ensure the request budget is appropriate and accurate, and
3) attend request review meeting with grants coordinator and the designated project administrator.
What does a Colonel/Superintendent have to do for their process of grant approval
Approve or deny the request. It’s approved sign the original application in the SP 426.
What does general order ADM-09 deal with
Line inspections
What is the purpose of a line inspection?
To improve the operational readiness of the department by ensuring all members adhere to all establish rules RRPPOD and general laws.
What ranks should be inspected?
Members from the rank of captain through Trooper shall be inspected.
Who is exempt from the uniform appearance portion of the line inspection?
Members assigned duties requiring civilian attire are exempt.
Who may require additional inspection procedures within their respective commands?
Troop/section commanders.
Who oversees line inspections?
Troop/Section commanders
How often are line inspection was conducted and by who?
All members are inspected at least quarterly by their first line supervisor.
How are line inspections tracked?
Inspections are properly documented on paystation. They are tracked quarterly during the month of January, April, July, and October.
What are the responsibilities of the First Line Supervisors?
They must conduct inspections of all immediate subordinates at least quarterly, of their assigned cruisers and equipment.
They are to submit a report of the inspection including an explanation of inadequacies and pay station quarterly.
In the months of January, April, July, and October
What months are line inspection conducted?
January, April, July, and October.
testWhat happens if there are minor deficiencies during the line inspection?
Minor deficiencies may be required reported as adequate as long as they are corrected via* pay station.* Repeated minor deficiencies shall be documented an EES form.***
What shall be inspected during the line inspection?
- Personnel,
- use of force equipment, cruiser,
- citations and audit sheets,
- licenses and identification cards.
A line inspection of personnel includes what?
Uniform, equipment, appearance, cleanliness/neatness, jewelry, hygiene, cosmetics, and hair.
During line inspections what shall be inspected for use of force equipment?
All issued use of force equipment.
A line inspection of a cruiser shall include what?
General condition, issued equipment, cleanliness, and Maintance.
A line inspection of citation and audit sheets shall include what?
Review citations in audit sheets, and ensure documentation for racial profile requirements are correctly submitted.
Line inspections of licenses and identification cards shall include what?
Massachusetts drivers license, license to carry firearms, and department identification cards.
What shall happen to each submitted inspection prior to being approved and Paystation?
A second level supervisor shall review the inspection and should discuss any deficiencies noted and must take correct of action to ensure all deficiencies and then inadequacies are addressed
What other kind of line inspections are there?
Station/unit inspections.
What is inspected at the station/unit inspection?
Station/unit commanders Shall examined department facilities and determine where there are inadequacies deficiencies or areas not in compliance with departments RRPPOD and general laws.
Who are the station/unit inspections forwarded to?
test**Any written report generated shall be forwarded to the Troop Commander through channels
What Shall station/unit inspections be performed in conjunction with?
In conjunction with the Annual Fixed Asset Inventory.
What shall annual inspections include at a minimum?
- Buildings and grounds of facility,
- entrances and exits in security,
- public accommodations, -holding facilities, -employee cards/records.
During an annual inspection of a Station/unit buildings and grounds are checked for what?
Buildings- safety issues
Public accommodations-parking, handicap access, toilet/ public restrooms
Holding area- as required by PRI-04 Holing facilities
employee cards/records- are current and complete for all assigned employees.
What does general order ADM-09A deal with?
Staff inspections
What is the policy of the staff inspections?
The department shall continuously audit and inspect all resources, facilities, equipment, personnel, practices and policies, to update the command staff on quality of department services. Each organizational component of the department shall be inspected at least every three years.
To accomplish the mission of conducting staff inspections what shall inspectors have access to?
Inspect inspectors shall have complete and unrestricted access to all department records and properties.
What office are the staff inspection inspectors from?
The office of professional integrity and accountability. (OPIA)
What are the protocols of staff inspections?
Conduct these inspections on all resources, entities, and facilities within the department with full knowledge and cooperation of everyone involved. Notify the appropriate commanders of the intended date at least 7 days in advance of the inspection, and includes include a list of those materials, files, and subjects to be to be reviewed or examined by the inspector.
Who shall work cooperatively with the inspectors and prepare all provided materials requested?
The troop/section Commander.
Make a List of things that routine staff inspections may include.
Evidence such as narcotics and contraband, monies/asset forfeiture,
-payroll entries to include overtime in details,
AVL‘s, (automated vehicle locator technology)
-Body worn cameras and cruiser footage
-detail inspections, -found/held property, -holding facilities,
-racial profiling compliance,
-line inspections -administrative journals and records,
-issues department equipmenT
-.BWC camera footage
After the inspection what shall inspectors do with the findings and reports?
Inspectors shall prepare it and submit a detailed report through appropriate channels to the Colonel/Superintendent within 60 days of the inspection.
At a minimum what shall the inspection and report include?
Findings and observations, opinions, recommendations, and conclusions
Who shall a copy of the inspection of staff inspections be forward to?
The appropriate Division Commander.
What shall troop/section commanders do upon receipt of a staff inspection report?
Troop/section commanders shall submit a report outlining specific actions taken to ensure correction of all deficiencies noted. This shall be submitted within 30 days to the appropriate Division Commander, with a copy forwarded to the Division Commander of DST .
What does general order ADM–10 have to deal with?
Awards
What is the policy of awards?
The department shall make every effort to recognize the people whose actions assist department who go above and beyond normal expectations are requirements
Who shall the EES coordinator be?
They shall be a commission officer assigned within the DST. The EES coordinator shall be responsible for the awards board administrative duties, preservation of records, and shall not be a voting member of the awards board.
What shall the EES coordinator do?
Develop a SOP that details the boards organization and procedures, and board members duties and responsibilities
What are 8 awards listed in this section for Department members?
1) Medal of Honor
2) Medal of Valor
3) Medal of Merit
4) Medal of lifesaving
5) superintendent’s Commendation
6) Division Commander’s Commendation
7) Troop/Commander’s Commendation
8) Superintendent’s Unit Citation
What are three awards that civilians can get for the MSP?
Distinguished service award
Life-saving award
Public service award
Explain the medal of honor what it looks like and what you need to get it.
It is a gold metal with a blue/yellow/blue ribbon. Have to have performed extraordinary heroism above and beyond call of duty. Elements of consideration are acts of outstanding bravery, courage and self-sacrifice, heroic actions for the rescue of life or in defense of another life or possibly being killed, Or valorous service was it which is severe injury or death.
What is the medal of valor, what does it look like, And what do you have to do to get it?
A silver metal,
white/red/blue/red/white ribbon
Recognition of personnel who performed a specific act of bravery or outstanding courage during Performance of duty. Some elements of consideration are courage daring or bravery, took immediate action to avert injury or loss of life to others, hazardous environment, Valorous service which is severe injury or loss of life).
What does the Medal of Merit look like and how does one get it?
A bronze metal with a blue/white ribbon. Person performed acts of outstanding Achievement, far exceeding normal demands of the department. Elements of consideration are noteworthy achievements, exemplary act characterized by ingenuity devotion, creativity, boldness, and outstanding professional conduct or actions that reflects great credit to the department and the member.
What is the Medal of Lifesaving, what does it look like, and how do you get it?
It is a bronze metal with a red/white ribbon. Recognition of a person who under takes significant actions in the saving of another life. Elements of consideration are actions for the preservation of another life, actions to actually preserve life, life-threatening nature of injuries or circumstances must be Listed.
What is the superintendent’s commendation, what does it look like, and what are the elements of consideration
- It is a plaque
- Establishing recognition of a person who made exceptional contribution to the Dept .
- Elements of consideration are:
- extra ordinary performance, that significantly contributes to the Dept operations
- actions that give a positive image to the Dept
- exceptional contributions or exceptional service to the community.
What is the division commanders commendation what is it, and how do you get it?
It is a certificate. Person who makes a significant contribution to a division. Elements of consideration notable performance that distinguishes the individual, performance notably can conjure tributes to the operations, positive image of a division, exceptional contributions to a division or a community. 
What is the troop/commanders commendation, what does it look like, and how does one get one
It’s a certificate. A member who has made a significant contribution to the station/section/unit. Elements of consideration are notable performance that clearly distinguishes individual exceptional contributions to the station/section/unit or the community.
What is the superintendents unit citation what does it look like and how does one get one?
It is a plaque. And employee makes an exceptional contribution to the department. Elements of consideration are extra ordinary performance that distinguishes the station/section/unit, significant investigation or achievement of a significant project, actions that increase of positive image of the department.
What is the distinguished service award what does it look like and how does someone get one?
An award given to a civilian, it is a gold metal with a red/white/blue ribbon is the highest award bestowed to recognize an employee or a member of the public who has provided extra ordinary assistance. Elements of consideration are heroic actions taken for the rescue of life, or in the defense of an officer or another, risks great personal injury or death,Provided assistance to an officer in a critical situation in need of help, extra ordinary actions are achievements greatly contributed to the department separation.
What is a life-saving award for a civilian what does it look like and how does one get one
- It is a red/white lapel pin
- given to the member of the public
- who saved another life. Elements of consideration are: actions taken for preservation of another life, actions that actually preserved a life.
For a civilian what is a public service award, what does it look like, and how does one get ones?
It is a certificate. A member of the public provided outstanding assistance to the department or significantly contributed to public safety. Elements of consideration are significant actions contributing to the departments objectives, contributing to betterment of policing of public safety, noteworthy achievements that greatly contributed to the department or to a community.
What are the nomination procedures?
Supervisors shall make nominations By consulting a list of criteria, complete an electronic EES Supervisory observation report or EES quarterly performance evaluation; and electronically forward through channels within the awards database, the respective award recommendation and reasoning to the appropriate division commander, attach any supporting Documentation
What shall the division commander do for nomination procedure?
Determine if the act is worthy of recognition, electronically forward award recommendations to the EES coordinator, and a (Cc) carbon copy to the Awards Board. Ensure supporting documentation is electronically attached/uploaded within the database.
In the nomination procedures what is the award boards responsibility?
- Meet biannually or as needed
- to review recommendations from the Division Commander
- Make recommendations to Colonel/ Superintendent based upon majority vote
- Return recommendations not selected to the appropriate division commander.
What shall the Colonel do in the nomination procedures?
Colonel/Superintendent Shall review biannual recommendations from awards board and notify Awards board of any changes to the recommendations.
How did the non-department nominations go through the process?
Same as the employees.
When are the awards ceremonies presented?
At least bi-annually in the month of April and October.
For the ceremony procedures what are the award boards duties?
Notify division commander of actions taken. Notify award recipients within 30 days of the boards decision, notify media relations 45 days before scheduled ceremony.
What are media relations duties for the ceremony procedures?
Arrange for award ceremonies, and share their award recipients have been notified through the office of superintendent in writing at least 30 days prior to the ceremony.
What are the human resources duties for ceremony procedures
Maintain a database containing all awards recipients and specifics, place supporting awards and recipients personnel files.
What is a Colonel/Superintendent duties for awards ceremony procedures?
Present the awards.
What are the division commander’s duties for the award ceremony procedures?
Generate and print the certificates. Present Division Commander’s commendation certificates to the recipient in hand. Electronically record the issuance of the award.
What are the Troop/Section Commanders duties for award ceremony procedures ?
Present the Troop/Section Commander certificate to the recipient in hand. Electronically record the issuance of the award.
What is the awards board made of?
It is made of (9) employees with (8) voting members. Award should be based on majority vote. Employees shall serve for a minimum term of (1) year.
Who are the (8) representatives of the award boards composition?
The 8 representatives are: President, Major by Col Department Employee/Civilian by Dept Supint. DFS Capt or lower. By Div CC DIS. “ “ DST. “ “ DAS. “ “ DHS. “ “ EES coordinator. Comm. Off. Non-voting by DST div cc The serve for 1 year. 7 members vote and approved on majority vote. Awards approved on the majority vote.
What is the rank of the president of the awards board and who are they designated by?
The president has the rank of a major and is designated by the superintendent.
What is the rank of the department employee representative of the words board and who designate some?
The department department employee is a civilian designated by the superintendent.
What is the rank of a field services representative on the awards board and who designates them?
Field services representative is a captain or lower designated by the division commander.
What is the rank of the investigative services representative on awards board and who are they designated by?
Investigative services representative is a captain or lower designated by the division commander
What is the rank of the standards and training represent representative on the awards board and who are they designated by?
The representative of the standards and training is a captain or lower and his designated by the division commander.
What is the rank of the administrative services representative on the awards board and who were they designated by?
They are a Captain or below and designated by the Division Commander.
What rank is the representative of the Homeland Security and Preparedness and who designates them?
The homeland security preparedness is a captain or lower designated by the division commander
What rank is the EES coordinator representative on the awards board and who designates them?
The ES coordinator is a commissioned officer nonvoting member designated by the Division Commander of Standards in Training.
What does general order ADM-11 deal with?
Sick leave
What is the policy for sick leave ?
Department recognizes the importance for it and has a responsibility to monitor the use of sick leave and prevent abuses.
Explain about sick leave credits.
They are granted in accordance with the collective bargaining agreement (CBA) And the departments rules and regulations. The CBA also provides guidelines for the administration of sick leave
Who is responsible for granting sickleave leave
It is the discretion of the Colonel superintendent or their designee.
When is sick leave granted
When the sworn member cannot perform their duties because they are incapacitated by personal illness or injury, their presence would jeopardize the health of others through exposure to a contagious condition, the members spouse, child, parent, or spouses parent or relative living in the hot members household is seriously ill. The limit the amount of sick leave a member can use except by the CBA and federal and state laws.
What does the member have to do when using sick leave
Notify their duty assignment as early as possible on the first day of their absence. They should be appropriately logged in the daily Administrative journal reflecting the members name ID and type of sick leave. Shall be appropriately logged in the Departments time and attendance system.
When a person is calling out sick what shall supervisors be informed of?
Nature of illness or injury, anticipated duration of absence if known, location of the recuperation, telephone number, and any duties or scheduled quarter parents as it may require attention.
-Important to know if the absence is shorter or extends beyond the initial anticipated period of absence, the member shall advisor duty assignment of the modification to the sickleave request.
What are the rules of members who are granted sickleave.
Members shall not request or work overtime or details within 24 hours from the start of their regularly regularly scheduled work shift unless members have worked at least 4 or more consecutive hours during the first half of the shift or worked at least 4 or more consecutive hours during the second half of the shift which sickleave was granted
What other times made a member utilize sickleave?
Members may use sick leave to attend a doctor or dental appointment.
When shall members call off of sick leave?
Must call at least 8 hours before reporting back for the next shift.
What happens if a member uses more than five consecutive sick days for work days?
The member may be required to undergo a medical examination provide documentation from a doctor to determine their fitness for duty.
What are some of the things members suspected of abusing sickleave may be ordered to do?
Remain at a reported place of a recuperation with the exception of time away to abstain obtain services or products for medical care, Vote or attend religious services, attend an emergency situation, or attend other matters with permission from the supervisor.
When may members using sick leave leave the commonwealth of Massachusetts?
With authorization of the commanding officer and to obtain medical care as prescribed by the doctor.
What are the supervisors responsibility when they review sickleave?
-They responsible for monitoring sickleave, -review attendance records for signs of sickleave abuse, in conjunction with the EES employee evaluationSystem.
What are some potential signs of sick leave abuse?
- Excessive use
- Patterns of use such as before or after days off on weekends
- Use on or around holidays
- Use after Working overtime, details, or extra shifts
- Use when the member has indicated they wanted time off
- Use when the supervisor believes the member is not sick
- and when the sickleave repeatedly create shortages or overtime
When a supervisor suspect sickleave abuse what should the the supervisors think of?
There are two different things
1) Reason to suspect abuse in general and
2) reason to suspect abuse in a particular instance.
When a supervisor believes there’s a reason to suspect abuse in general what does the supervisor do
Notify the member using SP 382Abuse Sick Leave form, general suspicion.
What does the SP 382 advise a member of?
This advises the member that future sickleave may be subject to extra scrutiny
When there is reason to suspect abuse in a particular instance what does a supervisor do?
Use form SP 383 Submission of Medical Evidence form.
What is SP 383?
Submission of medical evidence form.
What is the SP 383 for?
Notify the member of medical evidence form.
When the member is given the SP 383 Medical Evidence Form what does this require the member to do?
This requires a member to produce satisfactory medical evidence. The member must then submit SP 384,Request for Certification of Medical Condition.
This MUST be done within 7 days.
What does a supervisor need to have before filing SP 382 Abuse of Sick Leave Form?
Supervisor should have articulable reasons for suspecting abuse before filing this form.
How can a supervisor verify the use of sick leave?
Supervisors me a call or visit the member at their place of recooperation.
When may a supervisor NOT call or drive-by the place of recuperation?
They shall not occur between 22:00 hours in 08:00
What may members who abuse sick leave or are excessively absent Be subject to?
It may be subject to administrative or disciplinary action and denial of sick leave
What does General order ADM-11A have to do with?
Temporary modified duty.
What is the policy or the reason for temporary modified duty?
Designed to provide an alternate work assignment for members were temporarily unable to meet department standards.
Members failing to me in service medical and physical Standards due to Temporary illness or incapacitation May do what?
They may request for Re-examination in writing to the kernel/superintendent within. Prescribed of M.G.L. 22C section 10 or shall be waived.
What shall a member not do while on temporary modified duty?
- wear a uniform
- Work overtime
- Work the details
- Have contact with prisoners, the public and enforcement capacity, or function as a desk officer
What is the one exception while you’re on temporary modified duties to do the things you’re not supposed to do?
When there is an emergency situation that may require immediate response of a member.
When a member is on temporary modified duty what may the Colonel/superintendent authorize?
- The operation of a department vehicle or
- Carry a department issued firearm.
What shall an immediate supervisor of a member on temporary modified duty ensure?
The supervisor shall ensure compliance with ADM-19 vehicle management
How does a member become eligible for a Temporary Modified Duty status?
You must
- be recommended by the State Police Surgeon
- Require that the members anticipated illness injury or incapacitation be temporary meaning less than 12 months
- Be approved by the Colonel/superintendent
What may members who were not eligible for temporary modified duty status, do?
They may remain or be placed on sickleave, injured leave or other approve duty or leave status appropriate.
What shall members on temporary modified duty be required to do?
Shall be required to submit periodic medical evaluation of their condition
What shall any member who has been assigned to temporary modified duty status for a period of 12 months to?
They shall be examined by the state police surgeon, review all medical information, and shall recommend to the colonel/superintendent that the member remain on temporary modified duty status, submit to medical examination, be placed on full duty, no duty, temporary modified duty, and or be discharged, separated and or retired.
What shall the state police surgeon who reviews a member and temporary modified duty status do?
Recommend to the Colonel/Superintendent that the member, Remain on temporary modified duty for a period of time they recommend,
- be placed on full duty, no duty, temporary modified duty,
- and or be discharged, separated in or retired.
How does a member dispute the recommendation of the State Police Surgeon?
Provide a written notification within 10 days to the Colonel/Superintendent, Produce a written statement from the members physician detailing medical reasons a member cannot perform such assignment.
And what does a Colonel need to do upon receipt of a dispute of the state police surgeons recommendation?
May require the member to submit to an examination by each apartment selected physician.
What shall a medical physician selected by the department do?
- Examine the member
- Forward a written documentation of their recommendations.
Once a Colonel/Superintendent gets the written documentation of the members physical exam what shall they do?
Shall make a final determination regarding a members assignment to temporary modified duty.
What does general order ADM-11A deal with?
Explaining the responsibilities of the Colonel/Superintendent and the State Police Surgeons duties for a member on temporary modified duty.
