Adm 1-15 Flashcards

1
Q

What do all sworn members have to do prior to the initial performance of duties?

A

All Sworn members shall take and affirm an oath of office.

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2
Q

What is general order ADM- 01?

A

It is the oath of office

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3
Q

What is general order ADM-02?

A

It is the Department’s mission statement.

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4
Q

What is the mission of the state police?

A

The MSP shall:
-Provide public safety by providing Safer roadways
-Reducing crime through quality investigations
- Education and patrol services
-Providing leadership and resources during natural disasters
-Civil disorder and critical incidents

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5
Q

What is the policy of the MSP?

A

Shall ensure in cooperation with executive, legislative and judicial branches of government that justice in a free society is perpetually prevalent.

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6
Q

What are the six organizational values of the MSP?

A
  • Maintain the highest standards of integrity and ethics
  • Excellence and teamwork in the performance of duties
  • Protection of constitutional rights
  • Problem solving for continuous improvement
  • continuous Planning for the future
  • Performing public service and law-enforcement tasks to provide leadership to the police profession.
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7
Q

What is General Order ADM-04 deal with?

A

State Police authority

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8
Q

test*What are the MSP’s limits of authority?

A

1) No member may be called upon for service at any INDUSTRIAL DISPUTE unless
-actual violence has occurred and
-only with a written order
-of the governor
2) Members shall not exercise powers on a reservation unless specifically requested by the person in charge of the reservation or property.
No member shall serve civil process.

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9
Q

If RRPPOD failed to provide guidance what shall members shall do?

A

Members shall exercise professional discretion based upon training, experience, common sense, principles, and values and ethics
- get advice from supervisors or senior officers
- and professionally excepted standards.

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10
Q

What are considered discretionary measures?

A
  • Application for complaint
  • verbal or written warnings
  • referral to other divisions, departments, or agencies
  • guidance from the Attorney General/district attorney
  • and informal resolution.
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11
Q

What is General Order ADM-05?

A

The Organizational Structure.

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12
Q

How is the departments organizational structure policy arranged?

A

In a manner that simplifies the direction, coordination and control of personnel.

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13
Q

What are the five divisions that makes up the organizational structure?

A

1) Division of Field Services (DFS)
2) Division of Investigative Services (DIS)
3) Division of Standards and Training (DST)
4) Division of Homeland Security and Preparedness (DHS)
5) Division of Administrative services. (DAS).

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14
Q

What does the organizational charts depict (show us)?

A

Organizational charts depict organizational entities, levels of command, lines of authority, and positions established for the duties of personnel.

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15
Q

What three things shall happen to organizational charts?

A

1) Updated continually to reflect the organizational change in command
2) Reviewed by Division Commander prior to the fiscal year
3) Revised to the office of the Superintendent

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16
Q

What does DFS do?

A

The Division of Fields Services does the following:

  • Provide uniform policing and patrol service to citizens
  • Reduce motor vehicle crashes and fatalities
  • Ensure the safe and expeditious flow of traffic
  • Deter, interdict, apprehend, and prosecute criminal activity
  • MSP has primary jurisdiction to State House, Dept of Conservation and Recreation (DCR) Mass Port Authority, DOT, and Mass Water Resource Authority
  • Provide special and technical resources to assist municipal law-enforcement agencies effectively respond to public safety emergencies
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17
Q

Who does the Division of Field Services provide primary police and law-enforcement services to?

A

1) Massachusetts State House
2) Department of conservation and recreation (DCR)
3) Mass Port Authority
4) Mass Department of transportation (DOT)
5) Mass water resources authority (MWRA)

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18
Q

What is the mission of DIS, the division of investigative services?

A
  • Reduce the criminal activity
  • Cooperate with local and federal law-enforcement agencies
  • Gathering analyzing and reporting criminal activity
  • Monitor the activities in Association of individuals and organized crime
  • Investigate criminal acts by identifying apprehending and prosecuting perpetrators
  • Apprehend Fugitive from justice
  • Provide executive protection
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19
Q

What is the mission of DST, the division of standards in training?

A

Their mission is to improve the quality of services provided by the MSP, and ensuring the integrity and competence of its operations.

  • it does this by continual training for dept. members
  • investigate members when needed
  • prosecution of personnel misconduct
  • inspections of facilities and operations
    -provide education and training to the public on law enforcement matters
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20
Q

Who does Division of Standards and Training work cooperatively with

A

With local and federal law-enforcement agencies as well as the public by providing training and education to in public safety in law-enforcement related matters.

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21
Q

What is the mission of DHS, the division of homeland security and preparedness?

A

To lead the departments criminal intelligence and counterterrorism, cybersecurity, emergency preparedness and emergency response efforts

  • Also by employing an intelligence led policing approach
  • Sustaining, enhancing, and coordinating the department state wide capabilities
  • To prepare for and to protect against, investigate, respond to and recover from any criminal terrorist, natural or man-made, hazards or threats.
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22
Q

What is the mission of DAS, the division of administrative services?

A
  • To provide resources and logistical support necessary for the MSP to fulfill its mission by:
  • prepare the budget
  • buying and maintaining equipment and facilities
  • support needs of personnel, physically, financially and morally. Morale needs
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23
Q

What is the purpose of an organizational chart?

A

Show organizational entities, levels of command, lines of authority, and positions established for the duties of personnel.

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24
Q

What should happen with organizational charts?

A
  • They should be updated continually
  • Reviewed prior to each fiscal year by the division commander
  • Revise through the office of the superintendent
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25
Q

Under ADM-05, what is the chain of command and descending order of rank?

A
  • Colonel/Superintendent
  • Lieutenant Colonel/deputy superintendent
  • Lieutenant Colonel
  • Major
  • Detective captain
  • Captain
  • Detective Lt
  • Lieutenant
  • SGT
  • Trooper
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26
Q

What do you need to know about command?

A
  • Each organizational entity shall be under direct command of ONLY 1 supervisor.
  • Each employee is only accountable to 1 supervisor at any given time and
  • Each employee is bound to the chain of command for their position.
  • Supervisor ratio to subordinates needs to be adequate to provide guidance and control
  • Ranking personnel shall assume control outside their own organizational entity when failure to do so would seriously endanger the department’s
  • Ability to maintain law and order and
  • public image
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27
Q

Under command what must the supervisory ratio be?

A

Adequate to provide guidance in control

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28
Q

What shall the ranking personnel do?

A
  • Assume control outside their own organizational structure only when failure to do so would seriously endanger the dept
  • ability to maintain law and order and
  • public image
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29
Q

What does general order ADM-06 deal with?

A

Command staff responsibilities

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30
Q

What are the responsibilities of command staff?

A

They are responsible for administrative and operational control
-shall maximize their involvement to deliver the highest level of **public and other law enforcement entities. **

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31
Q

What ranks are included in the command staff?

A

Command staff shall include the following ranks:
-Colonel/Superintendent
-Lieutenant Colonel/Deputy Superintendent
-Lieutenant Colonel
Civilian Members of the Command Staff (both ARE Equivalent rank to LTC)
-Chief Admin Officer (civilian)
-Chief Science Officer (civilian )
Then
-MAJOR

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32
Q

What is the name of the civilian members of the command staff?

A

Chief Administrative Officer and Chief Science Officer.

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33
Q

What is the Superintendent responsible for?

A

Act as (CEO)Chief Executive Officer of the department

  • Assume full authority over organization, administration, discipline of the department
  • Enforce (promulgate) all RRPPOD.
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34
Q

What are the responsibilities of the LTC/Deputy Superintendent

A
  • Act as Chief Operating Officer (COO) of the department
    -Assume command of the department as a signed and during the absence of the Colonel/superintendent
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35
Q

What does General Order ADM-07 deal with?

A

Written directives, schedules and forms.

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36
Q

What is the policy of written directives, schedules and forms?

A

The department shall provide administrative direction and operational guidance through an internal written directive process.

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37
Q

What is the directive of a General Order, Who issues it, and the reason for it?

A

-General order is issued by the Superintendent
Purpose:
-to Codify or defines the policies and procedures of the state police.

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38
Q

What is the directive of Personnel Order, who issues it, and what is the reason?

A

Personnel order is issued by the superintendent.
-The purpose is to show assignments, appointments, discipline, transfers, discharges, or commendations.

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39
Q

What is the directive of Special Order, who issues it, and what are the reasons?

A

Special orders are issued by the superintendent.
-They are specific instructions for specific personnel and/or dissemination of information relative to a particular topic or incident

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40
Q

What is the directive of a Superintendent’s Memorandum, who issues it, and for what reason?

A

Superintendent’s memorandum is issued by the superintendent
- formal or informal clarification or inquiry.

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41
Q

What is the written directive and Division Commander’s order, who issues it, and what is the reason for it?

A

The division commander’s orders are issued by the Division Commanders. -Administrative orders are issued to members under their command.

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42
Q

What is the written Directive of Administrative Notice? Who issued it and why?

A

An administrative notice is issued by the Superintendent/Deputy Superintendent.
-It is to inform members about general issues ( crime, training, law updates, etc.) and/or address items not covered by the above directives.

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43
Q

What is the definition of promulgate?

A

To promote or make widely known (an idea or cause)

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44
Q

What do we need to know about the Distribution Receipt and Familiarization of things posted directives?

A

1) the Colonel/Superintendent will ensure the proper distribution and posting of directives.
- It is the responsibility of each sworn member or civilian employee to read and familiarize themselves with promulgated PPRROD
- They must read within 1 week or 1 week of return if on leave
- ELECTRONICALLY sign an acknowledge of receipt and review of all directives posted on PowerDMS.
- sign appropriate signature receipt to acknowledge receipt and review
- Each division shall maintain a copy of signed sheets saying the employees acknowledge
-civilian direct their questions to their immediate supervisors

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45
Q

How long are all general orders, personal orders, and superintendent memorandums good for?

A

They shall be reviewed annually, remain in effect until rescinded or superseded.

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46
Q

How long shall division commander’s orders be good for?

A

They will be reviewed on an annual basis, and remain in effect until they rescinded or superseded.

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47
Q

How long are all other written Directive valid for?

A

-Valid for one year unless rescinded. New directives may be issued at any time. These directive shall be reviewed at the end of one year prior to re-issue.

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48
Q

Who facilitates an annual policy review process, including but not limited to, establishing the review schedule and maintenance of review records?

A

The Strategic Planning Section Shall facilitate these.

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49
Q

When shall all written directives be changed?

A

All Directive shall be amended to coincide with the terms of the current collective bargaining agreement, state and federal laws, and including executive orders.

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50
Q

How does a member obtain a copy of a written directive?

A

Members shall obtain a copy of a written directive from PowerDMS and/or Docushare. If can’t access it there, member shall request it through channels to Strategic Planning Section.

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51
Q

Who saves the archived written directives?

A

The Office of Superintendent-Strategic Planning Section. They must save the signed original copy of all written directives

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52
Q

What is a Standard Operating Procedure and who shall create them?

A

A SOP is created and maintained internally by the Section/Unit Commander. Shall forward a copy through channels. Upon approval the SOP shall be filed with the appropriate Division Commander. Review SOP’s annually and ensure that any changes are approved through channels of the Office of Superintendent.

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53
Q

Explain the process of the master vacation schedule.

A

Each troop/station/section/unit commanding officer shall submit master VAC schedule for all employees and their division before February 14 of each year.

  • They must ensure that all sworn members have selected vacation weeks according to their collective bargaining agreement.
  • Division commander shall retain submitted master vac schedules for the year for all sworn in civilian employees. -Division of administrative services/human resources shall Post a blank copy of the master vacation schedule to PowerDMS- Department Forms, prior to January 1.
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54
Q

What is the general order ADM-08A about?

A

The Grant approval process

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55
Q

What is the policy of the grant approval process?

A

Whenever an employee seeks to obtain services or funding through private, public, state, or federal entities or to acquire or transfer equipment from an outside entity they must follow procedures within this policy.

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56
Q

What are the four things a grant request can be

A

1) Grant
2) cooperative agreement
3) Interagency service agreement (ISA)
4) Equipment acquisition agreement

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57
Q

What is a Grant

A

An award of financial assistance from any external entity Where there is no “substantial involvement” anticipated between that entity in our department.

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58
Q

What is a cooperative agreement?

A

In agreement of financial assistance where there is a substantial involvement anticipated between an external entity in our department during the performance of an agreed activity.

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59
Q

What is an (ISA), inter-agency service agreement?

A

In agreement between the department in a state entity which is committing funds for a specific program

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60
Q

What is equipment acquisition agreement?

A

Agreements where the department receives equipment to provide services, perform a specific function, or use within its operations.

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61
Q

What does the term Match Funds refer to?

A

Portions of funds that the department shall provide to supplement the funding agencies contribution. Match is usually a percentage of the projects total budget

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62
Q

What is the project administrator

A

An employee appointed by the division commander to oversee a specific request/project. They are responsible for the completion of all quarterly and annual reports

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63
Q

What is the SP form needed to request approval to initiate the application process for any services funding and or equipment acquisitions?

A

SP 426 Grant/agreement approval request form.

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64
Q

What is the process of getting a grant or some sort of funding

A

Unless prior written approval has been granted from the colonel/superintendent employees shall not

  • enter into any grants cooperative agreements or inter-agency services agreements or
  • submit an application or accept funding and or equipment from any outside entities.
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65
Q

When a project administrator received equipment through a grant request what do they have to or shall comply with?

A

ADM-30 asset management

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66
Q

When shall existing funding programs be reviewed? And who reviews it?

A

The grant review committee Shall review existing funded programs throughout the year.

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67
Q

What does the Grant Review Committee do and who do they consist of?

A

Request for funding shall be reviewed by Department Members prior to submission to ensure the align with dept. Goals and objectives:
-Director of Federal Grant Initiatives
-Grant unit representatives
-Strategic Planning Section Commanding Officer

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68
Q

Explain the request process for the position of employees and their process?

A

All employees shall summitt request through the appropriate Division Commander or designee at least 15 days prior to the filing date deadline.

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69
Q

What shall an employee’s submitted request include?

A

1) SP 426
2) A copy of the original application identifying the funding source and requirements
3) A program statement narrative that identifies the goals and objectives to be accomplished and supporting documentation
4) A budget which includes current information regarding personnel and or equipment costs and the services to be performed and or purchased.

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70
Q

Who reviews all requests?

A

The division commander or designee

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71
Q

What process does a Division Commander or designee have to follow?

A

1) Shall review all requests
2) Ensure adequate time to allow for modifications before filing deadline
3) Endorse the SP 426
4) Forward the request to the strategic planning section
5) Designate a project administrator

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72
Q

What shall the strategic planning Section Commander do?

A

1) Shall immediately review the approved request to make sure it goes with department goals and objectives
2) requested and reviewed by the Director of federal grants initiative, and grants
3) Forward completed request to the chief administrative officer and superintendent for approval.
4) maintain hardcopies of completed applications and SP-426 forms

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73
Q

What does a grants coordinator do?

A

1) Shall document approved request, 2)immediately schedule a request review meeting with the designated project administrator,
3) and notified the grants manager.

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74
Q

What does the grants manager have to do?

A

1) Shall record request received from the grants coordinator,
2) ensure the request budget is appropriate and accurate, and
3) attend request review meeting with grants coordinator and the designated project administrator.

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75
Q

What does a Colonel/Superintendent have to do for their process of grant approval

A

Approve or deny the request. It’s approved sign the original application in the SP 426.

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76
Q

What does general order ADM-09 deal with

A

Line inspections

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77
Q

What is the purpose of a line inspection?

A

To improve the operational readiness of the department by ensuring all members adhere to all establish rules RRPPOD and general laws.

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78
Q

What ranks should be inspected?

A

Members from the rank of captain through Trooper shall be inspected.

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79
Q

Who is exempt from the uniform appearance portion of the line inspection?

A

Members assigned duties requiring civilian attire are exempt.

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80
Q

Who may require additional inspection procedures within their respective commands?

A

Troop/section commanders.

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81
Q

Who oversees line inspections?

A

Troop/Section commanders

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82
Q

How often are line inspection was conducted and by who?

A

All members are inspected at least quarterly by their first line supervisor.

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83
Q

How are line inspections tracked?

A

Inspections are properly documented on paystation. They are tracked quarterly during the month of January, April, July, and October.

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84
Q

What are the responsibilities of the First Line Supervisors?

A

They must conduct inspections of all immediate subordinates at least quarterly, of their assigned cruisers and equipment.
They are to submit a report of the inspection including an explanation of inadequacies and pay station quarterly.
In the months of January, April, July, and October

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85
Q

What months are line inspection conducted?

A

January, April, July, and October.

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86
Q

testWhat happens if there are minor deficiencies during the line inspection?

A

Minor deficiencies may be required reported as adequate as long as they are corrected via* pay station.* Repeated minor deficiencies shall be documented an EES form.***

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87
Q

What shall be inspected during the line inspection?

A
  • Personnel,
  • use of force equipment, cruiser,
  • citations and audit sheets,
  • licenses and identification cards.
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88
Q

A line inspection of personnel includes what?

A

Uniform, equipment, appearance, cleanliness/neatness, jewelry, hygiene, cosmetics, and hair.

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89
Q

During line inspections what shall be inspected for use of force equipment?

A

All issued use of force equipment.

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90
Q

A line inspection of a cruiser shall include what?

A

General condition, issued equipment, cleanliness, and Maintance.

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91
Q

A line inspection of citation and audit sheets shall include what?

A

Review citations in audit sheets, and ensure documentation for racial profile requirements are correctly submitted.

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92
Q

Line inspections of licenses and identification cards shall include what?

A

Massachusetts drivers license, license to carry firearms, and department identification cards.

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93
Q

What shall happen to each submitted inspection prior to being approved and Paystation?

A

A second level supervisor shall review the inspection and should discuss any deficiencies noted and must take correct of action to ensure all deficiencies and then inadequacies are addressed

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94
Q

What other kind of line inspections are there?

A

Station/unit inspections.

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95
Q

What is inspected at the station/unit inspection?

A

Station/unit commanders Shall examined department facilities and determine where there are inadequacies deficiencies or areas not in compliance with departments RRPPOD and general laws.

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96
Q

Who are the station/unit inspections forwarded to?

A

test**Any written report generated shall be forwarded to the Troop Commander through channels

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97
Q

What Shall station/unit inspections be performed in conjunction with?

A

In conjunction with the Annual Fixed Asset Inventory.

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98
Q

What shall annual inspections include at a minimum?

A
  • Buildings and grounds of facility,
  • entrances and exits in security,
  • public accommodations, -holding facilities, -employee cards/records.
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99
Q

During an annual inspection of a Station/unit buildings and grounds are checked for what?

A

Buildings- safety issues
Public accommodations-parking, handicap access, toilet/ public restrooms
Holding area- as required by PRI-04 Holing facilities
employee cards/records- are current and complete for all assigned employees.

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100
Q

What does general order ADM-09A deal with?

A

Staff inspections

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101
Q

What is the policy of the staff inspections?

A

The department shall continuously audit and inspect all resources, facilities, equipment, personnel, practices and policies, to update the command staff on quality of department services. Each organizational component of the department shall be inspected at least every three years.

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102
Q

To accomplish the mission of conducting staff inspections what shall inspectors have access to?

A

Inspect inspectors shall have complete and unrestricted access to all department records and properties.

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103
Q

What office are the staff inspection inspectors from?

A

The office of professional integrity and accountability. (OPIA)

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104
Q

What are the protocols of staff inspections?

A

Conduct these inspections on all resources, entities, and facilities within the department with full knowledge and cooperation of everyone involved. Notify the appropriate commanders of the intended date at least 7 days in advance of the inspection, and includes include a list of those materials, files, and subjects to be to be reviewed or examined by the inspector.

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105
Q

Who shall work cooperatively with the inspectors and prepare all provided materials requested?

A

The troop/section Commander.

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106
Q

Make a List of things that routine staff inspections may include.

A

Evidence such as narcotics and contraband, monies/asset forfeiture,
-payroll entries to include overtime in details,
AVL‘s, (automated vehicle locator technology)
-Body worn cameras and cruiser footage
-detail inspections, -found/held property, -holding facilities,
-racial profiling compliance,
-line inspections -administrative journals and records,
-issues department equipmenT
-.BWC camera footage

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107
Q

After the inspection what shall inspectors do with the findings and reports?

A

Inspectors shall prepare it and submit a detailed report through appropriate channels to the Colonel/Superintendent within 60 days of the inspection.

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108
Q

At a minimum what shall the inspection and report include?

A

Findings and observations, opinions, recommendations, and conclusions

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109
Q

Who shall a copy of the inspection of staff inspections be forward to?

A

The appropriate Division Commander.

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110
Q

What shall troop/section commanders do upon receipt of a staff inspection report?

A

Troop/section commanders shall submit a report outlining specific actions taken to ensure correction of all deficiencies noted. This shall be submitted within 30 days to the appropriate Division Commander, with a copy forwarded to the Division Commander of DST .

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111
Q

What does general order ADM–10 have to deal with?

A

Awards

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112
Q

What is the policy of awards?

A

The department shall make every effort to recognize the people whose actions assist department who go above and beyond normal expectations are requirements

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113
Q

Who shall the EES coordinator be?

A

They shall be a commission officer assigned within the DST. The EES coordinator shall be responsible for the awards board administrative duties, preservation of records, and shall not be a voting member of the awards board.

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114
Q

What shall the EES coordinator do?

A

Develop a SOP that details the boards organization and procedures, and board members duties and responsibilities

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115
Q

What are 8 awards listed in this section for Department members?

A

1) Medal of Honor
2) Medal of Valor
3) Medal of Merit
4) Medal of lifesaving
5) superintendent’s Commendation
6) Division Commander’s Commendation
7) Troop/Commander’s Commendation
8) Superintendent’s Unit Citation

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116
Q

What are three awards that civilians can get for the MSP?

A

Distinguished service award
Life-saving award
Public service award

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117
Q

Explain the medal of honor what it looks like and what you need to get it.

A

It is a gold metal with a blue/yellow/blue ribbon. Have to have performed extraordinary heroism above and beyond call of duty. Elements of consideration are acts of outstanding bravery, courage and self-sacrifice, heroic actions for the rescue of life or in defense of another life or possibly being killed, Or valorous service was it which is severe injury or death.

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118
Q

What is the medal of valor, what does it look like, And what do you have to do to get it?

A

A silver metal,
white/red/blue/red/white ribbon
Recognition of personnel who performed a specific act of bravery or outstanding courage during Performance of duty. Some elements of consideration are courage daring or bravery, took immediate action to avert injury or loss of life to others, hazardous environment, Valorous service which is severe injury or loss of life).

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119
Q

What does the Medal of Merit look like and how does one get it?

A

A bronze metal with a blue/white ribbon. Person performed acts of outstanding Achievement, far exceeding normal demands of the department. Elements of consideration are noteworthy achievements, exemplary act characterized by ingenuity devotion, creativity, boldness, and outstanding professional conduct or actions that reflects great credit to the department and the member.

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120
Q

What is the Medal of Lifesaving, what does it look like, and how do you get it?

A

It is a bronze metal with a red/white ribbon. Recognition of a person who under takes significant actions in the saving of another life. Elements of consideration are actions for the preservation of another life, actions to actually preserve life, life-threatening nature of injuries or circumstances must be Listed.

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121
Q

What is the superintendent’s commendation, what does it look like, and what are the elements of consideration

A
  • It is a plaque
  • Establishing recognition of a person who made exceptional contribution to the Dept .
  • Elements of consideration are:
  • extra ordinary performance, that significantly contributes to the Dept operations
  • actions that give a positive image to the Dept
  • exceptional contributions or exceptional service to the community.
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122
Q

What is the division commanders commendation what is it, and how do you get it?

A

It is a certificate. Person who makes a significant contribution to a division. Elements of consideration notable performance that distinguishes the individual, performance notably can conjure tributes to the operations, positive image of a division, exceptional contributions to a division or a community. 

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123
Q

What is the troop/commanders commendation, what does it look like, and how does one get one

A

It’s a certificate. A member who has made a significant contribution to the station/section/unit. Elements of consideration are notable performance that clearly distinguishes individual exceptional contributions to the station/section/unit or the community.

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124
Q

What is the superintendents unit citation what does it look like and how does one get one?

A

It is a plaque. And employee makes an exceptional contribution to the department. Elements of consideration are extra ordinary performance that distinguishes the station/section/unit, significant investigation or achievement of a significant project, actions that increase of positive image of the department.

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125
Q

What is the distinguished service award what does it look like and how does someone get one?

A

An award given to a civilian, it is a gold metal with a red/white/blue ribbon is the highest award bestowed to recognize an employee or a member of the public who has provided extra ordinary assistance. Elements of consideration are heroic actions taken for the rescue of life, or in the defense of an officer or another, risks great personal injury or death,Provided assistance to an officer in a critical situation in need of help, extra ordinary actions are achievements greatly contributed to the department separation.

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126
Q

What is a life-saving award for a civilian what does it look like and how does one get one

A
  • It is a red/white lapel pin
  • given to the member of the public
  • who saved another life. Elements of consideration are: actions taken for preservation of another life, actions that actually preserved a life.
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127
Q

For a civilian what is a public service award, what does it look like, and how does one get ones?

A

It is a certificate. A member of the public provided outstanding assistance to the department or significantly contributed to public safety. Elements of consideration are significant actions contributing to the departments objectives, contributing to betterment of policing of public safety, noteworthy achievements that greatly contributed to the department or to a community.

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128
Q

What are the nomination procedures?

A

Supervisors shall make nominations By consulting a list of criteria, complete an electronic EES Supervisory observation report or EES quarterly performance evaluation; and electronically forward through channels within the awards database, the respective award recommendation and reasoning to the appropriate division commander, attach any supporting Documentation

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129
Q

What shall the division commander do for nomination procedure?

A

Determine if the act is worthy of recognition, electronically forward award recommendations to the EES coordinator, and a (Cc) carbon copy to the Awards Board. Ensure supporting documentation is electronically attached/uploaded within the database.

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130
Q

In the nomination procedures what is the award boards responsibility?

A
  • Meet biannually or as needed
  • to review recommendations from the Division Commander
  • Make recommendations to Colonel/ Superintendent based upon majority vote
  • Return recommendations not selected to the appropriate division commander.
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131
Q

What shall the Colonel do in the nomination procedures?

A

Colonel/Superintendent Shall review biannual recommendations from awards board and notify Awards board of any changes to the recommendations.

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132
Q

How did the non-department nominations go through the process?

A

Same as the employees.

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133
Q

When are the awards ceremonies presented?

A

At least bi-annually in the month of April and October.

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134
Q

For the ceremony procedures what are the award boards duties?

A

Notify division commander of actions taken. Notify award recipients within 30 days of the boards decision, notify media relations 45 days before scheduled ceremony.

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135
Q

What are media relations duties for the ceremony procedures?

A

Arrange for award ceremonies, and share their award recipients have been notified through the office of superintendent in writing at least 30 days prior to the ceremony.

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136
Q

What are the human resources duties for ceremony procedures

A

Maintain a database containing all awards recipients and specifics, place supporting awards and recipients personnel files.

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137
Q

What is a Colonel/Superintendent duties for awards ceremony procedures?

A

Present the awards.

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138
Q

What are the division commander’s duties for the award ceremony procedures?

A

Generate and print the certificates. Present Division Commander’s commendation certificates to the recipient in hand. Electronically record the issuance of the award.

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139
Q

What are the Troop/Section Commanders duties for award ceremony procedures ?

A

Present the Troop/Section Commander certificate to the recipient in hand. Electronically record the issuance of the award.

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140
Q

What is the awards board made of?

A

It is made of (9) employees with (8) voting members. Award should be based on majority vote. Employees shall serve for a minimum term of (1) year.

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141
Q

Who are the (8) representatives of the award boards composition?

A
The 8 representatives are:
President, Major       by Col
Department Employee/Civilian  by Dept Supint.
DFS    Capt or lower.  By Div CC
DIS.    “                    “
DST.    “                   “
DAS.    “                   “
DHS.    “                   “
EES coordinator.       Comm. Off. Non-voting by DST div cc
The serve for 1 year. 
7 members vote and approved on majority vote. 
Awards approved on the majority vote.
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142
Q

What is the rank of the president of the awards board and who are they designated by?

A

The president has the rank of a major and is designated by the superintendent.

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143
Q

What is the rank of the department employee representative of the words board and who designate some?

A

The department department employee is a civilian designated by the superintendent.

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144
Q

What is the rank of a field services representative on the awards board and who designates them?

A

Field services representative is a captain or lower designated by the division commander.

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145
Q

What is the rank of the investigative services representative on awards board and who are they designated by?

A

Investigative services representative is a captain or lower designated by the division commander

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146
Q

What is the rank of the standards and training represent representative on the awards board and who are they designated by?

A

The representative of the standards and training is a captain or lower and his designated by the division commander.

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147
Q

What is the rank of the administrative services representative on the awards board and who were they designated by?

A

They are a Captain or below and designated by the Division Commander.

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148
Q

What rank is the representative of the Homeland Security and Preparedness and who designates them?

A

The homeland security preparedness is a captain or lower designated by the division commander

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149
Q

What rank is the EES coordinator representative on the awards board and who designates them?

A

The ES coordinator is a commissioned officer nonvoting member designated by the Division Commander of Standards in Training.

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150
Q

What does general order ADM-11 deal with?

A

Sick leave

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151
Q

What is the policy for sick leave ?

A

Department recognizes the importance for it and has a responsibility to monitor the use of sick leave and prevent abuses.

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152
Q

Explain about sick leave credits.

A

They are granted in accordance with the collective bargaining agreement (CBA) And the departments rules and regulations. The CBA also provides guidelines for the administration of sick leave

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153
Q

Who is responsible for granting sickleave leave

A

It is the discretion of the Colonel superintendent or their designee.

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154
Q

When is sick leave granted

A

When the sworn member cannot perform their duties because they are incapacitated by personal illness or injury, their presence would jeopardize the health of others through exposure to a contagious condition, the members spouse, child, parent, or spouses parent or relative living in the hot members household is seriously ill. The limit the amount of sick leave a member can use except by the CBA and federal and state laws.

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155
Q

What does the member have to do when using sick leave

A

Notify their duty assignment as early as possible on the first day of their absence. They should be appropriately logged in the daily Administrative journal reflecting the members name ID and type of sick leave. Shall be appropriately logged in the Departments time and attendance system.

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156
Q

When a person is calling out sick what shall supervisors be informed of?

A

Nature of illness or injury, anticipated duration of absence if known, location of the recuperation, telephone number, and any duties or scheduled quarter parents as it may require attention.
-Important to know if the absence is shorter or extends beyond the initial anticipated period of absence, the member shall advisor duty assignment of the modification to the sickleave request.

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157
Q

What are the rules of members who are granted sickleave.

A

Members shall not request or work overtime or details within 24 hours from the start of their regularly regularly scheduled work shift unless members have worked at least 4 or more consecutive hours during the first half of the shift or worked at least 4 or more consecutive hours during the second half of the shift which sickleave was granted

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158
Q

What other times made a member utilize sickleave?

A

Members may use sick leave to attend a doctor or dental appointment.

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159
Q

When shall members call off of sick leave?

A

Must call at least 8 hours before reporting back for the next shift.

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160
Q

What happens if a member uses more than five consecutive sick days for work days?

A

The member may be required to undergo a medical examination provide documentation from a doctor to determine their fitness for duty.

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161
Q

What are some of the things members suspected of abusing sickleave may be ordered to do?

A

Remain at a reported place of a recuperation with the exception of time away to abstain obtain services or products for medical care, Vote or attend religious services, attend an emergency situation, or attend other matters with permission from the supervisor.

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162
Q

When may members using sick leave leave the commonwealth of Massachusetts?

A

With authorization of the commanding officer and to obtain medical care as prescribed by the doctor.

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163
Q

What are the supervisors responsibility when they review sickleave?

A

-They responsible for monitoring sickleave, -review attendance records for signs of sickleave abuse, in conjunction with the EES employee evaluationSystem.

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164
Q

What are some potential signs of sick leave abuse?

A
  • Excessive use
  • Patterns of use such as before or after days off on weekends
  • Use on or around holidays
  • Use after Working overtime, details, or extra shifts
  • Use when the member has indicated they wanted time off
  • Use when the supervisor believes the member is not sick
  • and when the sickleave repeatedly create shortages or overtime
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165
Q

When a supervisor suspect sickleave abuse what should the the supervisors think of?

A

There are two different things

1) Reason to suspect abuse in general and
2) reason to suspect abuse in a particular instance.

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166
Q

When a supervisor believes there’s a reason to suspect abuse in general what does the supervisor do

A

Notify the member using SP 382Abuse Sick Leave form, general suspicion.

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167
Q

What does the SP 382 advise a member of?

A

This advises the member that future sickleave may be subject to extra scrutiny

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168
Q

When there is reason to suspect abuse in a particular instance what does a supervisor do?

A

Use form SP 383 Submission of Medical Evidence form.

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169
Q

What is SP 383?

A

Submission of medical evidence form.

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170
Q

What is the SP 383 for?

A

Notify the member of medical evidence form.

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171
Q

When the member is given the SP 383 Medical Evidence Form what does this require the member to do?

A

This requires a member to produce satisfactory medical evidence. The member must then submit SP 384,Request for Certification of Medical Condition.
This MUST be done within 7 days.

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172
Q

What does a supervisor need to have before filing SP 382 Abuse of Sick Leave Form?

A

Supervisor should have articulable reasons for suspecting abuse before filing this form.

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173
Q

How can a supervisor verify the use of sick leave?

A

Supervisors me a call or visit the member at their place of recooperation.

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174
Q

When may a supervisor NOT call or drive-by the place of recuperation?

A

They shall not occur between 22:00 hours in 08:00

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175
Q

What may members who abuse sick leave or are excessively absent Be subject to?

A

It may be subject to administrative or disciplinary action and denial of sick leave

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176
Q

What does General order ADM-11A have to do with?

A

Temporary modified duty.

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177
Q

What is the policy or the reason for temporary modified duty?

A

Designed to provide an alternate work assignment for members were temporarily unable to meet department standards.

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178
Q

Members failing to me in service medical and physical Standards due to Temporary illness or incapacitation May do what?

A

They may request for Re-examination in writing to the kernel/superintendent within. Prescribed of M.G.L. 22C section 10 or shall be waived.

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179
Q

What shall a member not do while on temporary modified duty?

A
  • wear a uniform
  • Work overtime
  • Work the details
  • Have contact with prisoners, the public and enforcement capacity, or function as a desk officer
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180
Q

What is the one exception while you’re on temporary modified duties to do the things you’re not supposed to do?

A

When there is an emergency situation that may require immediate response of a member.

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181
Q

When a member is on temporary modified duty what may the Colonel/superintendent authorize?

A
  • The operation of a department vehicle or

- Carry a department issued firearm.

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182
Q

What shall an immediate supervisor of a member on temporary modified duty ensure?

A

The supervisor shall ensure compliance with ADM-19 vehicle management

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183
Q

How does a member become eligible for a Temporary Modified Duty status?

A

You must

  • be recommended by the State Police Surgeon
  • Require that the members anticipated illness injury or incapacitation be temporary meaning less than 12 months
  • Be approved by the Colonel/superintendent
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184
Q

What may members who were not eligible for temporary modified duty status, do?

A

They may remain or be placed on sickleave, injured leave or other approve duty or leave status appropriate.

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185
Q

What shall members on temporary modified duty be required to do?

A

Shall be required to submit periodic medical evaluation of their condition

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186
Q

What shall any member who has been assigned to temporary modified duty status for a period of 12 months to?

A

They shall be examined by the state police surgeon, review all medical information, and shall recommend to the colonel/superintendent that the member remain on temporary modified duty status, submit to medical examination, be placed on full duty, no duty, temporary modified duty, and or be discharged, separated and or retired.

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187
Q

What shall the state police surgeon who reviews a member and temporary modified duty status do?

A

Recommend to the Colonel/Superintendent that the member, Remain on temporary modified duty for a period of time they recommend,

  • be placed on full duty, no duty, temporary modified duty,
  • and or be discharged, separated in or retired.
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188
Q

How does a member dispute the recommendation of the State Police Surgeon?

A

Provide a written notification within 10 days to the Colonel/Superintendent, Produce a written statement from the members physician detailing medical reasons a member cannot perform such assignment.

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189
Q

And what does a Colonel need to do upon receipt of a dispute of the state police surgeons recommendation?

A

May require the member to submit to an examination by each apartment selected physician.

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190
Q

What shall a medical physician selected by the department do?

A
  • Examine the member

- Forward a written documentation of their recommendations.

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191
Q

Once a Colonel/Superintendent gets the written documentation of the members physical exam what shall they do?

A

Shall make a final determination regarding a members assignment to temporary modified duty.

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192
Q

What does general order ADM-11A deal with?

A

Explaining the responsibilities of the Colonel/Superintendent and the State Police Surgeons duties for a member on temporary modified duty.

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193
Q

What is a Colonel/Superintendent’s duties for Temporary modified duty?

A

Shall establish an approved departmental -duty status,

  • leave status,
  • medical standards, and -in-service standards
194
Q

What is the state police surgeons were duties for temporary modified duty?

A

Shall evaluate members and

  • recommend eligibility for temporary modified duty status
  • and determine the frequency of medical evaluation Periods.
195
Q

What does general order ADM-11B deal with?

A

Injury reporting and leave.

196
Q

What is the policy or the purpose of injury reporting and leave?

A

Every injury shall be investigated.The department shall investigate and document every on duty injury to a member. Documentation for these shall be completed in a timely manner.

197
Q

What shall members incapacitated by injuries do?

A

Be placed on ILP, Injured Leave Pending by the commanding officer or designate until examined by the state police surgeon.

198
Q

When is a member officially placed on ILD - Injured Leave Duty status?

A

When approved by the Board on Claims.

199
Q

What may a member who remains on ILD or doesn’t return from ILD until the last quarter of the calendar year do?

A

1) May request Colonel/Superintendent convert excess vacation time credits to sickleave
2) May request a tax exempt status letter through payroll section

200
Q

If a person is injured while on duty what shall the Division of Field Services members do?

A

They shall immediately advise the desk officer who shall then no notify the troop duty officer, if it’s a non-field services member they shall notify their commanding officer.

  • The members injury shall be noted in the daily Administrative journal
  • If it’s a result of a cruise or crash supervisors shall ensure the procedures outlined in TRF-20 are followed.
201
Q

Every injury shall be investigated in accordance with what policy?

A

General order ADM-11B injury reporting and leave.

202
Q

What does DFS member mean?

A

Division of Field Services member

203
Q

For investigation of documentation protocols who is in charge of the DFS members?

A

The troop duty office Is in charge of investigating injuries.

204
Q

Who is in charge of investigating injuries for non-DFS members?

A

The commanding officer of the non-DFS member

205
Q

When investigating or documentation of injuries what shall the investigators do either the duty officer or the commanding officer?

A

They shall:

  • assign investigating Supervisor,
  • Ensure that The SP624, Initial Injury Report is completed
  • Ensure that prior to the end of shift the SP624 is sent via fax to Human Resources Occupational Health Unit @ 508-988-7058 or email @MSP.Injuryreporting@pol.state.ma.us to General Headquarters Division Commander and the Occupational Health unit/Human Resources section.
206
Q

What is the SP624?

A

The Initial Injury Report form

207
Q

What is the responsibility of the injured member?

A
  • Seek medical care if necessary,
  • At the hospital, all bill should be made out to the injured party’s name and home address.
  • **- Itemize and initial all bills
  • -Submit bills to the investigating officer within 7 days.*
208
Q

What for forms are the injuries parties responsible for sending within seven days if possible to the investigating officer?

A

1) Section 1-7 of SP 37, statement in support of claim
2) Commonwealths Form 1 Notice of Injury
3) To/From Letter explaining how the injury occurred and names of any witnesses and statements
4) Authorization for release of medical records.

209
Q

If the injured member is incapable what shall the investigating officer is do?

A
  • Prepare the appropriate form SP 37

- Forward same on injured members behalf

210
Q

What shall the investigator Officer do within 7 days of receipt of claim?

A

Forward the following to the Troop/Section/Unit Commander within 7 days:
-Complete Section 8 of SP 37 ( Statement of support of claim)
then forward
-Notice if Injury
- Injured Members To/From letter with supporting documentation
-Witness statements
-Medical records in medical bills as available

211
Q

What shall the troop/section/unit Commander do when they receive all the forms in the claim?

A

Complete section 9 of Support of claims
-Prepare To/From Letter to the President of Board on Claims and forward the Investigating Officer’s report and documentation, and
The Statement in Support of claims.
-Forward a copy of the Board on Claims decision letter to the injured member.

212
Q

What shall the troop/section/unit commanders To/from letter to the president of the board on claims have in it?

A

A brief account of the fax concerning the injury and conclusions regarding the cause of injury.

213
Q

What shall the troop/section/unit commander forward with the To/From?

A
  • the Investigating officer’s report and documentation,

- and the Statement in Support of Claims form.

214
Q

If the Injured member is unable to return to duty what shall the commanding officer do?

A
  • Place the member and ILP

- Notify occupational health of member status and request an appointment with the state police surgeon.

215
Q

What shall the state police surgeon do with the injured member who can’t return to duty?

A
  • Conduct an initial evaluation to determine members duty status
  • Schedule periodical examinations as necessary
  • Determined and recommend eligibility for modified duty status
  • Report to the MSP when the member is able to return to full duty status
216
Q

What happens if a member has a recurrent injury due to this initial injury?

A

All recurrent injuries shall be reported using the same process.
Place member on
* Sick Leave * until approved and placed on
ILD status

217
Q

While a member is on injured leave when may they leave the Commonwealth?

A

* Only leave the Commonwealth with authorization of their commanding officer.*

218
Q

While the member is on injured leave what shall supervisors make sure they are in compliance with?

A

Adm-19 Vehicle Management

ADM-20 weapons management.

219
Q

What does general order ADM-11C deal with?

A

maternity leave and guidelines

220
Q

What is the maternity policy designed for?

A

To provide notification and employment guidelines to prevent workplace discrimination on the basis of pregnancy.

221
Q

What pregnant members shall Not be required to do?

A

The pregnant member shall not be required to disclose pregnancy except In compliance with this policy

222
Q

When shall the department take action for pregnant MSP members?

A

Only when requested by the member or the members doctor recommends work limitations.

223
Q

What does a pregnant officer have to do?

A

Shall

  • notified her commanding officer she is pregnant when she has reached her third trimester
  • request modifications, exemptions, or leave from duty assignments, -*have been given physical restrictions or limitations by her doctor
224
Q

How shall notifications be given?

A

All notification shall be in writing, to include anticipated due date, and anticipated date of return.

225
Q

What shall members submit during the notification process?

A

Member shall submit to her Commanding Officer the following:

  • Letter from her doctor within 7 days of initial notification
  • And every 30 days after written update from her doctor
226
Q

What shall the initial Letter of Notification contain?

A

-The doctors name address and contact info
-Restriction or limitations if any explaining what they are
-Due date
Anticipated date for return
-Any other information that would help the department

227
Q

What shall a member who is not placed on altered of duty do?

A

*Perform all duties Required of her in her current position until such time as other duties are signed consistent with this policy.

228
Q

What happens if a member does not notify the department of her pregnancy?

A

She may not use pregnancy as a defense if disciplinary actions are taken

229
Q

What may the member request at any time during pregnancy

A

They request in writing to be assigned to alternate duty

230
Q

Alternative duties shall be?

A

Shall not affect the members benefits

-Shall be consistent with the restrictions identified by her doctor

231
Q

What is one exception to a pregnant members alternate duty status?

A

One exception is any emergency situation that may require they immediate response of the member

232
Q

What are some examples of restrictions for a pregnant member?

A
  • Overtime pay details, -interaction with the prisoners,
  • interactions with public and enforcement capacity,
  • and dangerous duty situation such as riots.
233
Q

Under ADM-07 written directives, schedules and forms, what is the written directive rules and regulations? Who is the authority and what’s its purpose?

A

It’s approved by the superintendent. The purpose is assignments, appointments, discipline, transfers, discharges, and commendations.

234
Q

Under ADM- 07 what are Standard Operating Procedures, who approves them and what’s their purpose?

A

Approving authority for standing operating procedures is a deputy superintendent. The purpose is to provide procedures specific to the operations of the individual section/units.

235
Q

Under ADM-07 Directive, schedules and forms what is the Academy Training Bulletin who is approving Authority and what’s its purpose?

A

The Academy training bulletin proving authority is a DST Division Commander. It’s purpose is to provide information relating to specific current training topics.

236
Q

Under ADM- 07 the position of Deputy Superintendent duties or what?

A

Review and approve SOP’s.

237
Q

For ADM-07 what is the Human Resources position responsible and their duties?

A

The position of human resources is responsible for ensuring all personnel orders are posted an archived accordingly.

238
Q

Under ADM-07 the position of Division Commander is responsible for what duties?

A

Duties include:
approve and sign Division Commander’s orders, ensure all division commander’s orders are posted in archived, review all Unit/ sections SOP’s annually, return SOP’s approved by the deputy superintendent to the section/unit Commander for Promulgation, assign commission officer to review division commander’s orders annually, and assign a commissioned officer to the departmental policy review committee as directed by the officer of the superintendent.

239
Q

Under ADM-07, what are the duties of the strategic planning section?

A

They are signed post approved written directives, excluding the division commander’s orders and personal orders on power DMS and or doc you share, also to archive all written directives excluding Division Commander’s orders and personal orders.

240
Q

Under ADM 07 What are the duties of the position of the Legal Section?

A

Their duties are to review written directives as directed by the office of superintendent.

241
Q

Under ADM-07 what are the written Directive formatting?

A

Policy and procedure shall be indexed with prefix denoting administrative code, title and effective date.

  • Rules and regulations shall be index with the effective date number and subject Apex or article.
  • The standard operating procedures shall be indexed by the respective Section/unit commander to include the effective date numeric order subject and review date.
  • Other written directives shall be index by directive type in include/denote the issuing entity, effective date, numeric order by year except general orders and subject matter.
242
Q

Under ADM-07 Written Directive formatting what shall the policy and procedure be indexed with?

A

Shall be indexed with the prefix denoting administrative code, title and effective date

243
Q

Under ADM-07 written Directive formatting how shell rules and regulations be indexed?

A

Rules and regulations shall be index with the effective date, number and subject (appendix or article)

244
Q

In ADM-10 award ceremonies procedures, what is the Office of the Superintendent responsible for?

A

Notify the award recipient of their invitation to the awards ceremony at least (30) days before the ceremony.

245
Q

In Admin-11A return to duty what are you do for any leave or break in service 90 days to one year?

A

Any member gone for that period of time and request full duty status Shall ensure these task are followed in sequence:
Members station/section/unit Commander shall notify human resources in advance date of return and request the member is return to full duty,
Human resources will notify the divisions of standards and training Commander when the member is return to full duty, and then
The member shall be required to successfully complete online Academy, refresher training deemed necessary in the following (patrol procedures, defensive tactics, EVOC, firearms) and upon satisfactory completion the unit Commander will be advised by the Commandant of the state police academy.

246
Q

ADM-11A any leave or break in service exceeding a year what has to happen?

A

Remember station Commander/Section/Evening Andover Shall North for human resources in advance date of return and request member full duty status, The member shall then be required to successfully complete a background investigation a medical examination by the State Police Surgeon to include a drug test, and psychological testing, and human resources will notify the Division New Standards and Training Commander or designee when member is return to full duty. Member shall then be required to successfully complete online Academy, refresher training deem necessary possibly include patrol procedures defensive tactics EVOC, and firearms,. Upon satisfactory completion of training do you know commander will be advised by the commandant of the state police academy.

247
Q

In ADM-11A former members wishing to return from separation of service that exceeds three years shall do what?

A

Meet all requirements for a re-entry to the department, and successfully complete the recruit training for appointment to the position of Trooper. Failure to successfully complete the RTT may affect pension benefits if applicable.

248
Q

And ADM-11B injury reporting and leave, for members with any leave with a break from 90 - 1 year what has to happen?

A

Members returning from leave and requesting full duty status Shall ensure the following tasks are followed in sequence:
The members station/section/unit commander shall notify human resources in advance of date of return and request the member is return to full duty status, Human Resources will then notified the division of standards and training commander when the member is return to full duty status, the member shall then be required to successfully complete: online Academy, refresher training if deemed necessary (to include patrol procedures, defensive tactics EVOC, and firearms)and upon satisfactorily completing training the Station/Section/Unit Commander will be advised by the Commandant of the state police academy.

249
Q

In ADM-11B Any leave or break in service exceeding a year what shall members do?

A

They shall ensure the Following is completed in sequence:
The members Station/Section/Unit Commander shall notify human resources in advance of date of return and request the member is return to full duty, the member Shall then be required to successfully complete:
A background investigation, a medical examination by the state police surgeon to include drug testing, and psychological testing.
Human resources will notify the division of standards in training Commander or designee when the member is return to full duty. The member Shall then be required to successfully complete:
Online Academy, refresher training deemed necessary by division of standards of training Commander or designee, patrol procedures, defensive tactics, EVOC, and firearms)
Upon satisfactory completion of this training the station/section/Unit commander will be advised by the Commandant of the State Police Academy.

250
Q

In ADM-11B Any former member wishing to return from a separation from service that exceeds 3 years shall do the following:

A

Meet all requirements for reentry to the department, AND successfully complete the recruit training for appointment to the position of Trooper. Failure to successfully complete recruit training may affect pension benefits if applicable..

251
Q

What is the written directive of standard operating procedures? who is approving authority? And what is its purpose?

A

An SOP is it approved by the deputy superintendent. Its purpose is to explain procedures specific to operations of individual sections/units.

252
Q

What is a Directive of an academy training bulletin? Who is approving authority? And what is its purpose?

A

An Academy training bulletin is approved by the division of standards and training division commander. Its purpose is to provide information related to specific current training topics.

253
Q

What is the Colonel/Superintendent duties for written directives?

A

Did you duties are to approve and sign applicable written directives, and establish a policy review committee.

254
Q

What is the responsibility of the deputy superintendent for written directives?

A

They are in charge of the review and approval of SOP’s.

255
Q

What is the responsibility of the policy room review committee?

A

Ensure that each Departments rules and regulations, general order in SP forms are reviewed at least annually, revised as needed and consider suggestions/recommendations regarding the revisions or creation of a General Order and or SP form.

256
Q

What is the responsibility of Human Resources for written directives?

A

To ensure all personal orders are posted an archived accordingly.

257
Q

What are the Division Commanders responsibilities for written Directives?

A

Approve and sign division commander’s orders

  • ensure all division commander orders are posted and archived accordingly
  • review all Section/unit SOP’s annually
  • return SOP’s approved by the deputy superintendent to the Section/unit commander for Section/unit promulgation
  • Assign a commission officer to review the division commander’s orders annually
  • Assign a commission officer to the department policy review committee as directed by the office of the superintendent.
258
Q

What is the responsibilities of the strategic planning section for written directives?

A

-Post approved written directives Excluding Division Commanders orders and personnel orders on power DMS and or Docushare, and
-Archive all written directives, excluding Division Commanders orders and personal orders.
-

259
Q

What are the responsibilities of the legal section for written directives?

A

Review written directives as directed by the office of superintendent.

260
Q

Under Adm 11B Injury Reporting and Leave, any leave or break in service of 90 days to year what must the member do I in the following sequence?

A

The members station/Section/unit Commander shall notify Human Resources in advance of date of return and request the member is return to full duty
-Human Resources will notify the division of standards and training commander or designee when the member is return to full duty
-The member Shall then be required to successfully complete:
• Online Academy
• Refresher training in the following areas if deem necessary by the DST Commander
-Patrol procedures
-Defensive tactics
-EVOC
-Fire arms re-issuance of assigned UOF gear and requalification if necessary
-Upon satisfactory completion of training, the Station/Section/Unit commanders will be advised by the Commandant of the State Police Academy.

261
Q

What do members have to do for any leave or break and service exceeding 1 year?

A

Members returning from lever break and service exceeding one year requesting full duty status shell ensure the task below are completed in the following sequence:
• The members station/Section/Jana commander shell notify human resources in advance date of return in request member to full duty
• The member shall then be required to successfully complete:
-A background
investigation
-A medical examination by the state police surgeon to include drug testing
-Psychological testing.
Human resources will notify the division of the standards and training commander or designee when the member is returned to full duty.

262
Q

On any leave or break in service exceeding one year after human resources notifies DST Commander member is return to full duty what shall the member then do?

A

Remember shall then be required to successfully complete:
Online Academy Refresher training if deem necessary by the DST commander or designee:
Patrol procedures
Defensive tactics
EVOC Firearms reassurance of UOF gear and requalification if necessary
And upon set to factory completion of training the commander will be advised by the Commandant of the State Police Academy.

263
Q

What do former members wishing to return from separation of service that exceeds three years do?

A

The former members shell me all requirements for re-entry to the department
-Successfully complete the recruit training for appointment to the position of Trooper
Note: failure to complete the Recruit Training may affect pension benefits if applicable.

264
Q

Under ADM 11C maternity leave and guidelines what kind of alternate duties are there?

A

Is voluntary alternate duty or involuntary alternate duty.

265
Q

Under ADM 11 C maternity leave guidelines under voluntary Alternate duty what happens?

A

The colonel or superintendent shell approves the members request for alternate duty taking into consideration the pregnant members current assignment and duties
-Eligibility for alternate duty assignment does not entitled the member to be transferred to a different position or unit within the department,
Alternate duty may be a form of modified duties and or altered work shift at the request of the member and consistent with any restrictions to limitation set forth by her attending physician or obstetrician
-Eligible members shall not be transferred or have their shift changed involuntarily As a result of seeking alternate duty, however a reasonable accommodation may require the member to accept a temporary assignment in the geographic area of her current assignment or residence.

266
Q

Under ADM 11 see maternity leave and guidelines what is involuntary alternate duty?

A

The department may involuntarily re-assign a member to alternate duty based on medical evidence that the member cannot safely perform her duties. Remember me challenge such reassignment by:
Providing a statement from her decision saying she can perform such duties
-Submit an examination by neutral obstetrician selected by the member from a list agreed upon by the department in representatives of the members collective bargaining unit
-Remain in the current duty assignment pending receipt of the opinion of the neutral obstetrician
-Be bound by the opinion of the neutral obstetrician
The neutral obstetrician shall:
Examine the member and determine whether she can perform the duties of her same position
-Render an opinion which shall be binding upon the department and the member.

267
Q

Under ADM 11C maternity leave and guidelines when an alternate duty assignment is unavailable within a members current assignment, the Colonel shall do what?

A

Find an appropriate alternate assignment within the members immediate geographic area as defined by the Troop area by her residence
-Ensure no member be denied such an assignment within her current assignment or immediate geographic area

268
Q

Under ADM 11C maternity leave in guidelines if a member believes that she has been unreasonably denied such an assignment in violation of this policy what happens?

A

Remember shall submit a two from outlying the objections to the Colonel/Superintendent or designee. The Colonel or designee Shall:
Endeavor to remedy the members concerns within 72 hours of receipt of the notice
-Respond in writing stating the position of the department with respect to the request

269
Q

What does ADM 11E have to do with?

A

Leaves of absence

270
Q

Under ADM-11E what does HRD stand for?

A

Commonwealths Human Resource Division

271
Q

Under ADM – 11E what does CBA stand for?

A

Collective Bargaining Agreements

272
Q

Under ADM – 11E what does PAR stand for?

A

Personal Administration Rules

273
Q

Under ADM – 11E department may grant leave of absence to any sworn or civilian employee has allowed by who?

A
  • Federal and state law
  • Commonwealth’s HRD
  • CBA
  • PAR
  • HRD Red book
  • Military leave pursuant to ADM-26 military service Or
  • Colonel/Superintendent
274
Q

Under ADM-11E leaves of absence what is a Leave Coordinator?

A

The person responsible for

  • Receiving in processing leave request
  • Assisting employees with paperwork requirements
  • Assisting and coordinating with commanders officers to evaluate leave request
  • Coordinating the requirements for employees return from leave
  • Ensuring personal records, payroll history, health insurance and other benefits are updated or administered necessary
  • Consulting with office of employee relations and legal section regarding leave requests.
275
Q

Under ADM – 11E who appoints the Leave Coordinator?

A

The Division of Administrative Services Commander (DAS).

276
Q

Where are all request for leave forwarded to?

A

The Leave Coordinator Forwards all request to the Colonel.

277
Q

What May the Colonel approve or deny leave based upon?

A
  • Applicable federal and state laws and collective bargaining agreement
  • Operational needs of the department
  • The purpose of leave and or
  • Other factors that may exist
278
Q

When leave either approved or denied what happens?

A

The Leave Coordinator shall notify an employee, in writing, of the decision of the Colonel.

279
Q

What is the member expected to do for any leave of absence?

A

And employee on leave of absence for any duration shall:

  • Adhere to and abide by all State Police RRPPOD , Applicable written directives, and collective bargaining agreements
  • Member shall not work any details or overtime with the exception of court service
  • Shall notify supervisor immediately upon receipt of subpoena, summons, or other court order. Supervisors shall make every effort to postpone the court date or provide a substitute witness. As a last resort the employee shall appear in court as ordered.
280
Q

For any employee in any form of leave in an excess of 30 days shall do what?

A

Must return the following issued equipment to the Troop/Section/unit commander:

  • All issued firearms and ammunition
    -UOF equipment
  • Assign vehicle along with vehicle issued equipment
  • Department fuel card, transponder and snow gate access cards and
  • All issued electronic devices, for example cell phone, or laptop.
281
Q

What is important to know about bereavement leave?

A

For the death of a family member or person living in the household of the employee, the employees entitled to leave without loss of pay In accordance with the respective collective-bargaining agreements. Four days

282
Q

What is important to know about leave for blood donations?

A

Employees are permitted 4 hours of leave of absence from regular shift with pay, subject to operational needs and the approval of their supervisor. This is specifically to enable the employee to donate blood. The leave time is for the following:
-Travel from work to the donation site
-Actual donation time
-Recovery from donation
-Travel time back to work.
This leave time shall be taken on the day of the donation, shall not accrue comp time in lieu of such leave, blood donation leave is permitted a maximum of five times per fiscal year for the period of October 1 through September 30.
SP 635 employees blood bank form

283
Q

What does an employee have to do in order to qualify for blood donation leave?

A

An SP635 employees blood bank form shall be completed certifying the date, location, times and type of blood donation.

284
Q

For the purpose of education leave what are employees allowed?

A

An employee may be granted a paid leave of absence for educational purposes to attend conferences, seminars, briefing sessions, or other functions of a similar in nature that are intended to improve or upgrade the individuals skills or professional ability.

285
Q

What is the request procedure for educational leave?

Amount of days is a Change in policy*

A

A request shall be made in writing to the Leave coordinator at least** 45 days*** In advance of desired leave, or if unforeseen as soon as possible.

286
Q

What shall request for leave include?

A
  • The anticipated start and end dates of training
  • Thorough description of training from the hosting training Institute
  • The rationale for the relationship of training to employees work and or unit for the department as a whole
  • Professional development training request shall be guided by TR–01 Training Administration.
287
Q

What is EILB and what is it for?

A

E ILB stand for the extended illness leave bank. It is a voluntary program to assist employees with expended all accrued paid leave due to an extended personal illness or injury.

288
Q

Explain the EILB program.

A

To be eligible for membership, employees shall annually donate to this program, and apply to withdraw from EILB, up to 120 days within a two-year period. And you apply for it when extended illness or injury have exhausted all their paid leave time.

289
Q

What is a FMLA program?

A

FMLA stands for a family and medical leave.

290
Q

What are the requirements for FMLA to be granted?

A

The department shall grant employees for those who completed their probationary period the following leave the following Family and Medical Leave in tandem with Workpartners the absence and leave administrator for the commonwealth’s Executive Department

  • bonding with a new child
    -for a serious health condition that makes the employee unable to perform essential functions
    -To care for a family member with serious health condition
    -To care for a covered service member with a serious injury or illness
    -for any qualifying exit exigency arising out of the fact then an employees family member is on active military duty or called to covered active duty status.
291
Q

May family or medically be denied?

A

Yes the request may be denied if all the requirements are not met. ( documentation isn’t provided or procedures aren’t followed. )

292
Q

What is non-FMLA family leave?

A

The Colonel may grant employees Non-FMLA family leave may who have completed their probationary period, non family leave in accordance with the collecting bargaining agreement.

293
Q

What are the request procedures for non-FMLA?

A

Requests shall be made in writing, to the Leave coordinater, at least 14 days in advance of desired leave, or if unforeseen, as soon as possible.

294
Q

What shall the request for non-FMLA leave contain?

A

-Anticipated start and end dates of leave, or intended days for incremental use,
-specific reason for requested leave, and any documentation employee has to support the leave request.

295
Q

May a person request leave without pay?

A

Yes the kernel may grant employees leave without pay for up to 90 days and or grant an extension of leave upon written request. The request shall be made in writing to the leave coordinator at least 30 days in advance or if unforeseen as soon as possible. The written request shall contain starting and dates anticipated, detailed statement for a reason, in event that the absence is illness/injury related written request shall be accompanied need by substantiating proof of illness.

296
Q

What are the requirements for a sworn members to return to service?

A

Returning to service for FMLA for leave of absence without pay the members that took time that exceeded 10 days shall:
Notify the commanding officer to contact occupational health to schedule an appointment with the state police sergeant prior to returning to work and
-Have a recommendation for the MSP Surgeon for return to service

297
Q

Any leave or break in service for 90 days to one year, members returning to service must do what?

A

Following tasks must be completed in sequence:

  • Members station/Section/Gina commander shall notify human resources in advance of date of return and request the members return to full duty
  • Human resources will notify the divisions of standards and training commander or designee when the member is returned to full duty
  • Members Shelby then required to successfully complete:
  • Online training
  • Refresher training if the DST commander requires it patrol procedures, defensive tactics, Evoc, firearms issuance and requalification if necessary. One satisfactorily Completion of training The station/Section/Gina commander will be advised by the Commandant in the state police Academy.
298
Q

What does a member who had a leave of absence exceeding 1 year have to do?

A

Members station commander shall notify human resources, in advance, of data return and request the member return to full duty status.
-The member shall be then be required to successfully complete a background investigation, medical exam by the Msp surgeon and colluding drug testing, and psychological testing. -Human resources will notify DST commander when the member is returned to full duty. The member shall then be required to successfully complete the online Academy -refresher training if deemed necessary by the DST commander patrol besiegers, -defensive tactics,
-Evoc,
-firearms issuance or real qualification if necessary, and then if satisfactorily completed the station commander will be advised by the commandant of the state police academy.

299
Q

For members wishing to return from a separation of service that exceeded three years shall do what?

A

-Meet all requirements for reentry,
-successfully complete the recruit training for troopers. Failure to succeed to recruit training me affect the pensions benefits if applicable.

300
Q

Why did the requirements for civilians returning from a leave that exceeds one year?

A

I background investigation, drug test, medical exam by the Msp Surgeon, retraining determined by employees supervisor.

301
Q

In addition to previous listed requirements what my sworn members returning from disability retirement have to do?

A

Let’s do all the things above as well as have a medical evaluation conducted in conformance of MGL chapter 32 and the standards of commonwealth of Massachusetts public employees retirement administration commission.

302
Q

What does ADM – 12 have to do with?

A

Serious injury or death of a member

303
Q

What is the policy on Serious Injury or death of a member?

A

The department shall ensure whenever a members next of kin calls or any family member the questions are answered honestly and openly. The department shall provide assistance to the members family, recognizing the needs of the family takes precedence of the wishes of the department.

304
Q

What are the off-duty death of a member notification procedures?

A

When any member becomes aware of a death of a current or retired member of the department or an immediate family member of their family they shall immediately:
-Notify the Office of the Superintendent through channels with the information to include personal information on the deceased person, circumstances of death, funeral arrangements, and a family contact person.

305
Q

What are the responsibilities of the office of superintendent for an off duty death notification?

A

Office of superintendent shall notify:
-EAU
-the members of the department, and
-make a special effort to contact the members graduating class.

306
Q

What are the procedures for on duty death notification of a member?

A

If the death or life-threatening injury occurs on duty, the members commanding officer or designee shall immediately notify the office of superintendent.

307
Q

What shall the Colonel immediately due for an on duty death notification?

A

They shall immediately assign a ranking member to personally contact the members immediate family, however every effort Shelby me to use a member of the department who is a personal friend, along with that ranking member.

308
Q

For an on Duty death what is the purpose of a liaison member?

A

Colonel shall appoint a department member as a liaison to provide additional assistance to the family of the deceased member. Delete liaison member should do the following: -assist the family and contacting clergy, friends, and relatives

  • Assist with funeral arrangements
  • Provide transportation for the immediate family
  • Arrange security needs of the home and screen phone calls prior to and on the day of the funeral
  • Coordinate the efforts to determine the status and amounts of compensation which the deceased member may be entitled
  • And lastly keep the Colonel informed of all arrangements in developments.
309
Q

Explain the role of the honor guard for the death of a member?

A

Colonel shall designate a member to be the officer in charge or OIC of the funeral detail. The OIC shall coordinate with the liaison member, and adhere to GEN-04A ceremonial tributes regarding this funeral detail.

310
Q

What does general order ADM-13 Have to deal with?

A

Notification of medical examiner and or next of kin

311
Q

What is the policy for admin 13?

A

The department shell promptly and compassionately notify the nearest relative of the victims who have sustained life-threatening injuries or passed away.

312
Q

Explian the responsibility of notifying the medical examiner?

A

Medical examiner of jurisdiction shall be notified whenever a member of the department becomes aware of a death.

313
Q

What are the responsibilities for the DA or CPAC?

A

The district attorneys office or state police detective unit of that jurisdiction shall direct the investigation of all homicides, suicides, and unattended deaths including traffic fatalities as requested by the office of the district attorney of jurisdiction.

314
Q

What is the role of the first member at the scene of a desk?

A

Notify the station Desk officer. For all homicides, suicides, and unattended death, secure the scene, pending the arrival of the ESPDU of jurisdiction.

315
Q

What’s the responsibility of the station desk Officer For a death?

A

Immediately notify the troop duty officer.

316
Q

What’s the responsibility of the troop duty officer?

A
  • Immediately notify the appropriate ESPDU.
  • Notify the local medical examiners office as requested by SPDU
  • If the OCME declines to respond to the scene request a funeral home to remove the body through the OCME’s office.
  • If the Emmy is unavailable contact the office of the chief medical examiners office and request the authority to remove the body.
317
Q

What is a Troop Commanders responsibilities for Death?

A

Ensure the troop Duty Office has an updated list of the medical examiners phone numbers and addresses.

318
Q

What are the responsibilities when it comes to notifying the next of kin?

A

Every effort should be made to locate the next of Ken and the order of:

  • Live in spouse
  • Parents or legal guardian
  • Adult children
  • Brother or sister or
  • Other relatives.
319
Q

What’s a good way to remember the order you have to call to notify the next of kin?

A

SPAS

  • Spouse
  • Parents
  • Adult children
  • Siblings
320
Q

How does one respond for notification of death ??

A

Members may be called upon to notify the next of kin that a family member or friend has been seriously injured or is deceased. Except under unusual circumstances, this notification should be made in person. No identifying information of the victim or family shall be transmitted via radio

321
Q

Those members who are requested to notify the next of kin, what are their responsibilities?

A

Before you go request as much information as possible to include: cause of death and/or injuries

  • location of the deceased or injured persons and
  • contact person and telephone number who has more information.
    2) If the members unfamiliar with the caller, seek to confirm the information
    3) notify Troop duty officer
322
Q

What is a Troop duty officer’s responsibilities For notification?

A

1) Notify the appropriate detective of all homicides, suicides, and unintended deaths including traffic fatalities if so requested by the DAs office.
2) Determine who shall make the notification to the next of kin.
3) If the notifications not being made in person determine what means shall be used

323
Q

What is the district attorneys office do for notification of next to kin?

A

Whenever there was a homicide, suicide, unattended death, the division of investigative services shall determine the notification process. Members assigned to the DAs office shall follow the protocols promulgated for their particular office.

324
Q

What are the responsibilities for division of field services procedure for notification next of kin?

A

Whenever possible two members shall be sent to make a notification of serious injury, illness, or death.

  • It’s very important for the member who is making the notification carefully prepare their message before speaking with the next of kin.
  • If possible you should seek assistance from clergy, relative, or close friend of the family.
  • Make the notification in a private setting and request the recipient to sit down.
  • It’s possible do not leave the recipient alone. Member should always attempt to contact a friend relative or neighbor to stay with them.
  • When the recipient is operating a motor vehicle, the member shell ascertain if they’re able to continue driving. If not members may transport and make transportation arrangements for the recipient.
325
Q

What does ADM-14 have to deal with?

A

Internal Department investigations

326
Q

What is a Policy for Personal investigations?

A

It’s a policy of the state police to protect the integrity of the department and to ensure continued public support.

  • All Complaints shall be investigated the lowest appropriate organizational level unless determined otherwise by the Division of Standards and Training Commander
  • All department employees shall adhere to the department policy procedures regarding external complaints against any employee or involving any policy, procedure, or operation of the department.
    - All complaints shall be documented and investigated at the **lowest level**
    -all complaints shall maintained in confidential matter.
    -Must not withhold Officer disciplinary records related to a misconduct investigation
    -Access shall be provided to the POST commission division of policy standards to audit all records regarding complaints, investigations, and personal records
    -DST commander shall transmit any Officer misconduct complaint received within **
    2 business days to the division of police standards POST requirements
    **
    -the DST commander shall notify the colonel of complaints against department employees immediately for cases -involving allegations of serious misconduct weekly report shall be provided verbally
    -weekly verbal reports on all other complaints or involving complaints against a member
    -DST shall comply with investigations and notification requirements
  • The Colonel shall have the authority to conduct and or direct an inquiry as necessitated by the circumstance.
327
Q

What is the definition of personnel investigation?

A

Investigation or inquiry into the actions of an employee that may result in charges of misconduct.

328
Q

What are the rights of the accused employee for a complaint?

A

An accused employee shall receive a copy of the complaint, including the name of the complaint if known. -They shall be afforded full Constitution and legal protections and
-be afforded protections applicable under the collective bargaining agreement.

329
Q

What are the rights of the complaintent?

A

They shall be notified of the receipt of the complaint and the steps to be taken.

  • They shall be given a status report when requested.
  • They shall be notified of the final disposition.
330
Q

Explain the use of examinations for personnel investigations

A

If during investigation it becomes necessary to request an employee to submit to examination a required test, the Troop/Section/unit commander shall contact the division of standards and training for approval. The results of medical test shall be afforded appropriate Privacy rights according to applicable laws.

331
Q

What are complaint intake procedures?

A

A complaint that requires immediate attention shall be referred to Troop section or unit commanders or any supervisor.
-Otherwise external complaints are to complete the complaint on a SP 340 citizens response form.

332
Q

When a complaint calls or arrives at the state police facility the following shall occur:

A

The desk officer or employee would attend to the complaintant, either by telephone or in person
-shall log only the name and address of the complaint and into the daily administrative journal.
-The complainant should not be asked to identify the employees name in the complaint.
-The complaint it should be given a copy of the SP 340 form or told how to get it. ( call barracks, go to barracks in person, download the form online or call public intake line)
-and share the complaint and understands all options in the submission procedure
-Assure the complaint that all complaints shall be addressed by the department

333
Q

An instance where a complaintant demands to speak to a supervisor immediately what shall occur?

A

The division of field services employees shall notify the troop duty officer of jurisdiction and then refer the complaintant to the same troop duty officer. DIS, DAS, DST, and division of homeland security and Preparedness employees shall notify a commission officer* from within their division and refer the complainant to that same commissioned officer.

334
Q

What shall the troop duty officer or the division Commissioned officer do?

A

Record the complaintant within the DAJ. DAJ information would also include include anonymous complaints when they refused to give their name. Explained the complaint procedure. Instructed complaint how to obtain and fill out a SP 340 form in a assure the complaintant all complaints shall be addressed by the department.

335
Q

For employees receive complaints about their own conduct what shall they do immediately?

A

-Notified their troop duty officer commissioned officer within you’re division lieutenant or above within their division.
-And they should then transfer a refer the complaint to the same officer from one within their division.

336
Q

What shall you do about internal complaints?

A

They shall be documented in a To/From format. The To/From shall be submitted in the following manner:

  • The copy is faxed to the division of standards and training within 24 hours of the date of the To/From (not the date of the incident)
  • The copy submitted through the channels to the appropriate Troop, Section, unit commander and
  • The original forwarded to the DST. Basically you’re faxing and original goes to DST
337
Q

How should the SP 340 form be submitted?

A

-In person,
-faxed to DST/citizen response reports or emailed to DST/citizens response reports or
-mailed to MSP DST/Public response reports.

338
Q

How shall interviews be conducted?

A
  • Reasonable accommodations of the schedules of the parties involved
  • The accused employee may independently record your own interview interviews may be recorded mechanically or buy a Department stenographer
339
Q

How should the investigation be done?

A

The investigation is done and five steps.

1) Supervisor shall conduct assign investigations within 30 days
2) The complaint shall be categorized as employees conduct, the validity of enforcement action taken, -department policy, procedure, or operations or other.
3) The investigating member shall make a conclusion of fact for each complaint reviewed by troop section or unit commander.
Disposition shall be classified as
-unfounded, -exonerated,
-not sustained, or -sustained.
4) For complaints classified as exonerated, not sustained, or unfounded shall be filed within IA database.
- For sustained investigation the Troop/Section/unit commander Shall Prepare a Memorandum indicating the category of the complaintants in the recommendations, then for the Memorandum to the Division of Standards and Training.
5) The affected employee and complaint in shall notified of the final disposition by the Troop/Section/unit commander or division of standards and training.

340
Q

What is something to note when it comes to the investigation?

A

Nothing in this policy should prevent the members from taking the appropriate and timely action for any allegations of criminal activity or criminal acts.

341
Q

What’s the definition of unfounded?

A

Complaint or incident is false and or not factual.

342
Q

What is the definition of exonerated?

A

The incident occurred by the employees action was lawful and proper.

343
Q

What’s the definition of not sustained?

A

Insufficient evidence to prove or disprove the complaint.

344
Q

What’s the definition of sustained?

A

The complaint or incident is supported by sufficient evidence to prove employees misconduct.

345
Q

For any serious misconduct what can you do?

A

For any series misconduct investigators can ask the internal affairs to investigate with the approval of the Division of Standards and Training.

346
Q

For any criminal misconduct what can you do?

A

For criminal misconduct you can have a polygraph financial or testing done.

347
Q

Explain the responsibility of all employees for personnel investigations

A

Follow the complaint intake procedures. And ensure the complaint it understands all options for acquiring the SP340, the SP 340 submission procedure, and Tell them that all complaints shall be addressed by the department.

348
Q

What’s the supervisors responsibilities for a personnel investigation?

A

Follow complaint and take procedures and review complaints and conduct investigations when is

349
Q

What’s a Troop duty officer or division commissioned officers responsibilities for personnel investigations?

A

-Follow complaint intake procedures.
-Ensure all complaintants understand all options for acquiring submission procedures of the SP 340.
-Tell them all complaints shall be addressed by the department.

350
Q

What is a Troop/Section/unit commanders responsibilities for personnel investigations?

A

Initiate investigations on complaints about employees under their supervision or command assigned by the DST.
-Forward completed reports and recommendations to division commander within 30 days of assigned date.
Note the DST may authorize a time extension upon written request.

351
Q

What’s responsibilities of the complaint intake Officer?

A

Process SP 340 received according to the standards established by the DST.

352
Q

What’s the responsibility of the office a professional integrity and accountability (OPIA) for personnel investigations?

A

Provide oversight of all personnel investigations in accordance with the sections standard operating procedure or SOP.

353
Q

What’s the division commander’s responsibility for personnel investigations?

A

Review investigative reports. Forward recommendations and request for discipline at actions to the DST. An issue letters of counseling as appropriate.

354
Q

What’s the responsibility of the DST For personnel investigations?

A

Review complaints in accordance with divisions SOP. Notify division commanders of any personnel investigations conducted by office of professional integrity and accountability. And review recommendations for disciplinary action with the deputy superintendent.

355
Q

What is a Deputy superintendent’s responsibilities for personnel investigations?

A

Review recommendation for a disciplinary action with DST. And administer disciplinary action as appropriate.

356
Q

What’s a Colonel/Superintendent’s responsibility for personnel investigations?

A

Refer personnel investigations to entities outside the department as necessary. And prescribed and impose discipline.

357
Q

How many days does the Troop/Section/Unit commander have to Forward completed reports and recommendations to the Division Commander?

A

30 days of assigned date. Not incident date.

358
Q

What does admin 15 have to deal with?

A

Office of professional integrity, and accountability investigations

359
Q

What is the policy of the OPIA investigations?

A

The office of professional integrity and accountability (OPIA) investigates allegations of serious misconduct by employees. This is ordered by the office of the Superintendent (OS)or Division of Standards and Training.

360
Q

What is the new name of internal affairs?

A

OPIA. They have the authority to report directly to the Office of the Superintendent.

361
Q

Who does the office of professional integrity and accountability report to?

A

They have the authority to report directly to the office of the superintendent.

362
Q

What are some examples of serious misconduct?

A
  • Corruption
  • Criminal conduct
  • Use of excessive force
  • Civil rights violations
363
Q

Where a complaints investigated?

A

At the lowest appropriate organizational level.

364
Q

When may OPIA investigate a complaint?

A
  • When requested (by the Troop/Section/Unit commander with approval of DST). -Directed (by the office of superintendent or DST )
  • Or the complaint alleged serious misconduct.
365
Q

Who shall have the authority to conduct and or direct an inquiry as necessitated by circumstance?

A

Colonel/Superintendent.

366
Q

Any employee subject to internal investigation may be asked to submit to what?

A

~~~
ONLY Upon the approval of DST Commander member may be asked to submit to tests, examinations, and or disclosures. These may include but are not limited to the following:
Ballistics and chemical Tests
Forensic and polygraph examinations
Photographs array or lineup
-*Financial disclosure statements
-audio and video recordings
-Medical and or laboratory examinations

367
Q

Examinations and or test for the office of professional integrity and accountability shall be what?

A
  • Relevant to the matter at hand
  • Narrowly related to the investigation
  • Completed within a reasonable time
368
Q

When may a polygraph examination be used?

A

They may only be used During investigations of criminal conduct.

369
Q

What are the steps for OPIA cases?

A

-Open a case file
-Notify affected employee the nature of the investigation, employees rights, employees responsibilities to the investigation.
However is important to state that with authorization of DST they may request a written authorization not to notify the employee if it hinders investigation. However the employee must be informed of the nature of the investigation before any interrogation takes place of the employee.
-Provide a notification to the employees commanding officer unless it hinders investigation.
-Conduct the investigation in a timely manner
-Prepare a report to DST with supporting facts for each allegation and a classification of the complaint(Unfounded, exonerated, not sustained, or sustained)
Notify the affected employee in writing through channels by DST Commander
-All cases shall be permanently retained.

370
Q

What are basic things you need to know about sickleave in ADM – 11?

A

Sick leaves granted by the Colonel/designee If the person is incapacitated by personal illness/injury, contagious condition.

371
Q

Who is a member allowed to take sickleave for?

A

Member spouse, child, parent, spouses parent, anyone living in their house.

372
Q

What do you need to know about calling in sick?

A

You should immediately log it in the daily administrative journal with only the name, ID, type of leave. Provide location and number. Notify supervisor of duties/court.

373
Q

What happens if you have to call in sick for overtimes are details?

A

Cannot work an overtime or detail within 24 hours of the start of the shift unless worked at least four hours of that shift.

374
Q

What does a person have to do to get off of sick leave?

A

You have to call off sick leave at least 8 hours prior to the next shift.

375
Q

For sickleave abusers what must be given to the supervisor?

A

Location of recuperation, for a sickleave abusers they may need to remain at home unless to obtain services, vote, religious services, an emergency, or other matters you would need permission of a supervisor.

376
Q

What do you need to know about sickleave and leaving the Commonwealth?

A

You may leave the Commonwealth with permission of the commanding officer and for medical care prescribed by a doctor.

377
Q

Explain sickleave abuse?

A

If Supervisors Have reasons to suspect Sick leave abuse, articulable reasons can Make a visit of the member at their locations, but not between 2200 to 0800.

378
Q

What are some other things that people who abuse sickleave may have to do?

A

You may have to fill out an SP300 abuse in general Because any future sick leave will have extra scrutiny.
-You may request the person fill out in the SP 383 a submission of medical evidence To prove that they are sick. If this is requested the member must submit proof via SP 384 within seven days.

379
Q

What do you need to know about ADM – 11A?

A

It is for temporary modified duty, temporary illness, injury, incapacitation

380
Q

While on temporary modified duty what shall the member not do?

A

Wear a uniform, work overtime, work details, no law-enforcement, may not be with prisoners, work with the public in official capacity, or be a desk officer unless it’s an emergency.

381
Q

For someone in a temporary modified duty Wack in the Colonel authorize?

A

They may authorized the use of a cruiser and firearm.

382
Q

For a person on temporary modified duty who has been recommended by a surgeon for less than 12 months, who authorizes it?

A

This is decided by the kernel

383
Q

After 12 months of temporary modified duty what happens

A

They are reevaluated for duty status or separation.

384
Q

A person wants to dispute temporary modified duty what do they have to do?

A

Disputes Between the member in the Colonel of what the initial doctor says they may send them to a second doctor paid for by the job. If they still dispute their findings a third doctor may be brought in. It’s after the third doctor is Seen that third doctor has the final decision for member. .

385
Q

What do you have to remember about ADM – 11B?

A

It covers injury reporting and leave

386
Q

What happens if you get an on duty injury?

A

Placed on ILP initially.

387
Q

What happens after ILP?

A

Person is placed on ILD by the board on claims.

388
Q

What do you need to know about payroll for ILD?

A

ILD goes into the next year or off of it in the last quarter the person can request excess vac time to be converted to sick leave if it’s approved by the Colonel. A tax exempt letter is issued from payroll.

389
Q

Who do you report an injury to?

A

For the division of field services you would report your injury to the desk officer then the troop duty officer. All other sections commanding officer will be notified. In the daily Administrative journal or DAG the nature in cause of the injury will be documented.

390
Q

What do you need to know about ADM – 11C?

A

It is Maternity leave and guidelines.

391
Q

What do you need to know about maternity leave and guidelines?

A

The pregnant member she’ll notify when the third trimester is entered, or if they request modification of duty, or is limited by a doctor.

392
Q

How do you notify the job that you were pregnant?

A

Notification will be in writing including the due date and estimated time of return date

393
Q

What do you have to notify the commanding officer with?

A

The commanding officer is notified within seven days of the initial notification. Then you must supply in update every 30 days from the doctor until you give birth.

394
Q

What does alternate duty for a pregnant person?

A

Your benefits are unaffected, the doctor must address ability to work OT, details or other conditions as well. If alternate duty is not requested you cannot use pregnancy as a defense If you do not perform your duties.

395
Q

If a person has been put on alternate duty for pregnancy reasons what happens?

A

Reasonable accommodations will be given to accept assignment in a geographical area near the persons home.

396
Q

What do you need to know about involuntary alternative duty?

A

You may challenge of duty status, a neutral obstetrician picked by the member from agreed job/union list. The neutral obstetrician decides on whether or not you should be put on alternate duty. The neutral obstetrician decides and that decision is binding.

397
Q

What happens if you dispute your duty assignment?

A

Must notify the Colonel. Colonel has 72 hours to respond.

398
Q

What is a pregnant person not allowed to do?

A

Not allowed to go to the range when you’re pregnant. When you return to duty you will go to the range and all other in service that you missed.

399
Q

What may a pregnant person used for transportation?

A

An unmarked vehicle can be issued, if not available they will receive a per diem rate for driving your own vehicle.

400
Q

What does ADM – 34 have to do with?

A

Information technology resources (or ITR)

401
Q

What is a policy of the ITR?

A

The department shall regulate any ITR to include computers, printers, other profiles, programs, data, local and wide area network’s, and the use of internets. ITR communications including email messages are considered public records and copies may be requested by the public.

402
Q

What’s the definition of department information technology resources?

A

Include computers, printers, and other profiles, programs, data, local and wide area network’s, and use of Internet.

403
Q

What’s the definition of a user of ITR?

A

Any employee or contractor of the department that utilizes these resources.

404
Q

What happens of a user fails to adhere to this policy?

A

Disciplinary action up to and including termination.

405
Q

What are acceptable uses of ITR?

A

All employees are allowed to use ITR to the fullest extent for any legitimate law-enforcement function.

406
Q

What are unacceptable uses of ITR?

A

Shall be unacceptable for any employee to use ITR for:

  • an illegal act, including violation of criminal or civil laws or regulations, -for any political or commercial purpose
  • to send threatening sexual or harassing messages
  • to access or share obscene or otherwise inappropriate materials
  • to infringe intellectual property rights
  • to gain or attempt to gain an authorized access to any computer or network
  • for any use that causes interference or disruption of Netwerk users and resource, including distribution of computer viruses or other harmful programs
  • To intercept communications intended for other persons
  • To misrepresent the department or a person’s role at the apartment
  • To libel or otherwise defame a person
407
Q

What is supervisors responsible for ITR?

A

Responsible for ensuring that employees under the command comply with this policy and monitor used to ensure it’s compliance.

408
Q

What do you need to know about data confidentiality?

A

Under no circumstances is it permissible for employees or contractors to acquire access to confidential data unless required to perform the job or task
-Under no circumstances may employees or contractors disseminate any confidential information that they have access to unless dissemination is authorized by proper supervisory authority.

409
Q

What do you need to know about hardware or software installation

A

Employee shall not install these without written authorization

410
Q

What do you need to know about computer viruses?

A

Employee shell exercise reasonable precautions

  • Virus scanning software shall be used to check any software downloaded from the Internet or obtain from any questionable source.
  • All dis or software Shelby inspected for virus infection prior to use.
411
Q

What do employees need to know about technology and security?

A
  • They should change their passwords every 90 days
  • Never share passwords
  • Notify the DAS if they suspect password has been compromised
  • Log off the net work or have password-protected screensavers if you leave computers unattended
  • Do not access the Internet or other external networks unless received prior written permission
  • Do not move desktop computers, terminals, and printers from assign location without written notification of DAS
  • Shall not transfer any mobile equipment assigned to you such as laptop computers, mobile data terminals, and portable printers without prior notification of the DAS
412
Q

What should members know about email messages?

A

Floyd is a reminder that email messages are considered public record copies of which may be requested by any member of the public.

  • Employee shell consider email messages to be the equivalent of letter sent to official letterhead and be written in a professional and courteous tone
  • Where the emails can be stored, coffee, printed, or forwarded by other recipients
  • Should not subscribe to email listings unless it’s a job function
  • Email should be only used to communicate official business
  • Forwarding nonofficial business is prohibited
  • Email attachments from Unknown party should not be opened until identity can be confirmed
  • Emails would represent privilege correspondence should be clearly marked “attorney client privilege “
413
Q

What should all members know about ITR?

A

There is no expectation of privacy on department computers. The department retains the right to inspect any employees computer at any time.

  • Use of department ITR constitute expressed consent to monitor and inspect any data.
  • Employee shall be aware that network administrator routinely monitor network traffic
414
Q

How should you be in compliance for use of ITR?

A

Staff inspection shell conduct periodic inspections of all ITR to ensure compliance with this policy.

415
Q

An ADM– 06 what is the difference between the Deputy Superintendent and the Division Commander?

A

The deputy superintendent acts as a chief operating officer or the COO of the DEPARTMENT
-The division commander acts as a chief operating officer or the COO of the DIVISION

416
Q

Under ADM – 07 what’s the directive of Rules and Regulations? What’s the purpose and who approves it?

A

Directive of rules and regulations is approved by the superintendent and it’s purpose is to Regulate the GOVERNENCE of the State Police.

417
Q

Under ADM – 07 What are the duties of the Policy Review Committee?

A
  • Ensure that each department rule and regulation, general order in SP form is reviewed at least annually, revised as needed and
  • Consider suggestions/recommendations regarding the revision or creation of a general order and or SP form.
418
Q

Under ADM – 07 Which written directive informs members about general issues to include crime, training, law updates, etc.?

A

The administrative notice by the superintendent/deputy superintendent.

419
Q

What does it mean when the policies and procedures are codified?

A

When you see codify that means ADM, GEN, SOC, TOP etc. it tells you where to find the specific policy and procedures.

420
Q

How are policy and procedures indexed?

A

With a prefix denoting administrative code, title and effective date. (Adm, GEN, TOP etc. )

421
Q

For ADM-11E, what are the three Amount of days of leave you have to notify ahead of time in order to take?

A
  • Education leave 45 days in advance
  • Family medical leave 30 days in advance notify
  • Non-family medical leave 14 days in advance if possible.
422
Q

An ADM – 11 E leaves of absence, who is a Leave coordinator and who are they appointed by?

A

Believe coordinator is appointed by the DAS Commander. Then the letter is sent to the Colonel for the approval of the members leave of absence.

423
Q

What’s the maximum amount of time you can donate blood in one year?

A

Blood donation leave is permitted for maximum of five times per federal fiscal year too. Of October 1 through September 30.

424
Q

For blood donation leave time can employees accrue comp time in lieu of leave?

A

Employees shall not a crew comp time in Lou of blood donation leave.

425
Q

Under ADM – 11 be injury reporting and leave, what are the 3 forms that you need to use for this kind of leave?

A

SP624 for the initial injury end of shift ILP

  • SP 37 statement support of claims
  • SP625 release of (1-7) medical records form.
426
Q

An ADM – 10 which of the awards board composition is non-voting?

A

They EES coordinator is a non-voting member of the awards board

427
Q

For awards ceremony procedures who is in charge of telling the award recipient that they are getting an award and when?

A

-Media relations ensures the award recipients have been notified in writing 30 days before the ceremony
-The office of the superintendent is also in charge of notifying the awards recipients of the invitation to the awards ceremony at least 30 days before the ceremony.

428
Q

And ADM – 10 awards, how many people make up the awards board?

A
  • The awards board shall be comprised of eight employees, with seven voting members. -Awards are approved upon majority vote
  • and employees shall serve for a minimum term of 1 year.
429
Q

Under ADM – 10 who are the eight members that make up the awards board?

A

The representatives are as follows:

  • President. Rank of major. Superintendent designates them
  • A department employee. A civilian. Designated by deputy superintendent
  • Field services, investigative services, standards in training, administrative services, and homeland security and preparedness are all represented by a captain or lower. They are all designated by the division commander.
  • The last representative is a EES coordinator. The rank should be commissioned officer/program coordinator. They are the only nonvoting member. They are designated by the division commander of standards and training.
430
Q

An ADM – 10 awards, what are the award board duties?

A

Notify each division commander, of all actions taken regarding award nominations for their division. Notify media relations of nominees at least 45 days before the next scheduled ceremony.

431
Q

Under ADM-04 State Police Authority, where shall NO enforcement be allowed ?

A

No Member is allowed to be called to service for an industrial dispute!!

  • The only exception*is if there’s: actual violence, written order, of the governor.
  • No member she’ll exercise police powers on a reservation unless requested by the person in charge of the reservation or property.
432
Q

Under ADM – 11 a who makes the final determination to approve temporary modified duty?

A

The Colonel

433
Q

For the extended illness leave bank or EILB how much time may you apply to withdraw when extended illness or injury have exhausted all the paid leave time?

A

May apply for up to 120 days within a 2 year period.

434
Q

ADM-01 What is the oath of office?

A

1) True faith and allegiance to the Commonwealth and MA Constitution
2) faithfully and impartially discharge duties to the best of your ability within rules and regs of the constitution o and laws of the commonwealth.
3) Support the US Constitution

435
Q

In ADM-05 what is the policy of MSP structure meant to do?

A

Simplify the movement/ coordination/control of personnel

436
Q

In ADM-05 What is the purpose of DFS the Division of Forensic Services?

A

Provide forensic resources to criminal justice agencies within the Commonwealth by providing technical assistance to statewide Law enforcement agencies and lab analysis for criminal cases and expert testimony in state/federal courts.

437
Q

ADM-07 what is the directive of Rules & Regulation, who is the approving authority and what is the purpose?

A

-The Superintendent approves it
- the purpose is to regulate and govern the State Police

438
Q

ADM-07 what is Standard Operating Procedures who approves it, and what’s its purpose?

A

-The Division Commander approves it
-purpose is provided procedures specific to the operations of individual sections/units.

439
Q

ADM-07 What is the directive of an Academy Training Bulletin, who approves it and what is the purpose?

A

-DST Division Commander approves it
- the purpose is to provide information related to specific current training topics

440
Q

ADM-06 what is a Lieutenant Colonel responsible for?

A

Act as the Chief operating officer of a division.

441
Q

ADM-06 what does the chief administrative officer do?

A

As as the Chief Administrator Officer and Division Commander of the Division of Administrative Services.

442
Q

ADM-06 What are the Major’s duties?

A

As the Troop Commander or other organizational unit head as directed by the respective division Commander. .

443
Q

ADM-07 What is the written directive of Rules & Regs, who regulates them and what is it for?

A

The Superintendent is responsible for the Rules & Regs. They are used to regulate how to manage the MSP.

444
Q

ADM-07 what are the Standard operating procedures, who regulates them and what are they for?

A

The Division commander is responsible for them. Procedures to the specific function of each section/unit.

445
Q

ADM-07 What is an Academy Training Bulletin, who is responsible for them and what are the for?

A

Provide information related to specific training topics. Regulated by the Division Commander of DST.

446
Q

ADM-06 what are the responsibilities of a LTC?

A

Acts as COO Chief Operating Officer of a Division

447
Q

ADM-06 what are the responsibilities of a LTC?

A

Acts as COO Chief Operating Officer of a Division

448
Q

ADM-06 What are the responsibilities of the Chief Administrative Officer?

A

Act as Chief Administrator and Division Commander of DAS

449
Q

ADM-06 What are the responsibilities of the Chief Administrative Officer?

A

Act as Chief Administrator and Division Commander of DAS

450
Q

ADM-06 What is the responsibilities of Chief Science Officer?

A

Act as the Chief Operating Officer of the Forensic Services Division.

451
Q

ADM-06 What is the responsibilities of Chief Science Officer?

A

Act as the Chief Operating Officer of the Forensic Services Division.

452
Q

ADM-06 What are the responsibilities of a Major?

A

Server as a Troop Commander or other organizational unit head as directed by the respective Division Commander.

453
Q

ADM-06 What are the responsibilities of a Major?

A

Server as a Troop Commander or other organizational unit head as directed by the respective Division Commander.

454
Q

What does ADM-08 have to do with?

A

Strategic Planning

455
Q

What does ADM-08 have to do with?

A

Strategic Planning

456
Q

ADM-08 What is the policy of strategic planning?

A

Provide effective management and planning for the Dept:
-Develop, review and revise a Multi-Year plan
-establish goals and objectives for the dept and each Division
-Continuously review, revise, and track the progress of each established goal and objectives
-make these objectives and goals available to all agency personnel
-Annually review and revise written directives
-Maintain a grant application process

457
Q

ADM-08 what are each division goals and objectives?

A

Each division shall develop goals and objectives based upon and designed to promote, enhance, and achieve:
-overall mission and organizational values
-Division Missions
-Interoperability of divisions
-Department’s Multi year plan

458
Q

ADM-08 what are each division goals and objectives?

A

Each division shall develop goals and objectives based upon and designed to promote, enhance, and achieve:
-overall mission and organizational values
-Division Missions
-Interoperability of divisions
-Department’s Multi year plan

459
Q

ADM – 08 when should the division commanders meet?

A

Annually with the Colonel to review, evaluate, update, the stated goals and objectives of their divisions

460
Q

ADM – 08 when should the division commanders meet?

A

Annually with the Colonel to review, evaluate, update, the stated goals and objectives of their divisions

461
Q

Under ADM – 08 what is a progress review?

A

The colonel may request goal and objective progress review reports from the divisions at any time. Additionally, prior to September 30 of each year division commanders shall submit a written program, evaluation of division, goals and objectives to assist the colonel and conducting a formal review, assessing progress towards goals and objectives.

462
Q

Under ADM – 08 what is a progress review?

A

The colonel may request goal and objective progress review reports from the divisions at any time. Additionally, prior to September 30 of each year division commanders shall submit a written program, evaluation of division, goals and objectives to assist the colonel and conducting a formal review, assessing progress towards goals and objectives.

463
Q

Under ADM – 08 what do each division commander have to do prior to November 30 of each year?

A

Division commanders shall submit in writing to the Colonel divisional goals, and objective report.

464
Q

Under ADM – 08 what do each division commander have to do prior to November 30 of each year?

A

Division commanders shall submit in writing to the Colonel divisional goals, and objective report.

465
Q

ADM – 08 what shall the divisional goals and objectives report have in it?

A

Enumerate the goals and objectives for the division
-Indicate the progress that has been made towards their goals and objectives for the
-Address unrealized goals/objectives in plan for achievement where applicable.

466
Q

ADM – 08 what is the divisional goals objective report and when does it have to be in by?

A

The divisional goals and objective report is something that’s given to the Colonel in writing prior to November 30 to explain the goals, indicate progress
-address unrealized goals and objectives

467
Q

Under ADM – 08 what do you need to know about a division planning Officer?

A

Each division commander shall assign a commissioned officer as the divisions planning officer who should coordinate the development and implementation and review of divisions, goals and objectives.

468
Q

ADM – 08 what does the commission officer as the divisions planning officer have to do?

A

-coordinate the development, implementation, and review of division goals
-Identify resources and initiatives needed
-point of contact for the commanders within the division regarding advancement, equipment, procurement, and other programs and initiatives
-act as a project administrator as prescribed in the ADM – 08A grant approval process.

469
Q

ADM –08 when does the commissioned officer act acting as the divisions planning officer have to get their divisional goals and reports in by?

A

Prior to November 30 of each year they have to submit the report by each division to the Colonels office. The strategic planning section shall generate the departments annual goal and objective report. This report will enumerate the goals and objectives for the agency for each organizational component within the agency.

470
Q

When does the annual goal and objective report have to be turned into the Colonel for review?

A

On or prior to December 30 of each year. Upon approval by the colonel, the report shall be posted on PowerDMS.

471
Q

ADM – 08 what is the job of the strategic planning and analysis section?

A

-Report to the office of the superintendent
-Assist command, staff with administrative control through planning, research and coordination
-Assist, divisions with revision, editing, and chain of command review of current and proposed written directives
-Facilitate annual review of MSP policies, procedures, rules, rags in accordance with the established schedule
-compile divisional goal and objective report, prepare the submitted departments annual goal report to the Colonel for approval and then put it on PowerDMS.

472
Q

ADM-11E what is paid family and medical leave (PFML)?

A

It is pay time off of work for family or medical reasons. The department shall grant employees. The following paid family medical leave in tandem with the department of family and medical leave the PFML administrator for the Commonwealth executive department.

473
Q

ADM-11E what is paid family and medical leave (PFML)?

A

It is pay time off of work for family or medical reasons. The department shall grant employees. The following paid family medical leave in tandem with the department of family and medical leave the PFML administrator for the Commonwealth executive department.

474
Q

What are the reasons an eligible employees qualify to take leave for PFML?

A

-bonding with a new child welcomed by birth, adoption or foster placement
-Serious health conditions that make the employee unable to perform functions
-To care for a family member with series health conditions
-To care for a covered service member with a serious injury or illness
-And for any qualifying exigency arising out of the fact that employees family member is on active duty or covered active duty.

475
Q

What are the reasons an eligible employees qualify to take leave for PFML?

A

-bonding with a new child welcomed by birth, adoption or foster placement
-Serious health conditions that make the employee unable to perform functions
-To care for a family member with series health conditions
-To care for a covered service member with a serious injury or illness
-And for any qualifying exigency arising out of the fact that employees family member is on active duty or covered active duty.

476
Q

How does an employee request PFML?

A

Request Shelby made in writing to the department PFML coordinator and with the department of family and medical leave by visiting their website at least 30 days in advance of desired leave or if unforeseen as soon as possible.

477
Q

What are the requirements in the application for PFML?

A

The reason you were taking leave
-The date you notified your employer that you will need to take leave
-And the date when you were planning to take leave or when you leave is going to start

478
Q

What are the requirements in the application for PFML?

A

The reason you were taking leave
-The date you notified your employer that you will need to take leave
-And the date when you were planning to take leave or when you leave is going to start

479
Q

In ADM – 08A what is the Director of federal grants initiatives?

A

-A member from the division of administrative services who is responsible for monitoring the grants request process and assisting members in grant research, application, and submission.

480
Q

In ADM – 08A what is the Director of federal grants initiatives?

A

-A member from the division of administrative services who is responsible for monitoring the grants request process and assisting members in grant research, application, and submission.

481
Q

In ADM-08A what is a Grants Unit.

A

A unit within the department’s Fiscal Section under the Division of Administrative Services responsible for the grant fiscal oversight process through the Office of the State Comptroller and ensures the timely submission of expenditure documentation as necessary to ensure compliance with grant awards.