3.0 Build Surgical Procedures

Question 1

What is a BASE PROCEDURE?

Answer 1

A base procedure is a record describes what is being performed on the patient, including some basic information about where it is authorized and how it is generally performed.

Question 2

What are the steps to creating a base procedure?

Answer 2

1. Define surgical services.
2. Create a base procedure (ORP) record.
3. Create preference card (ORP) records at desired level(s).
4. Create lists of supplies and drugs (called a pick list).

Question 3

What are three types of category lists?

Answer 3

System: Category lists that come with the system and cannot be changed.
Extendible: Category lists that have pre‐built values but allow for additional values.
Customer: Category lists that you fully own.

Question 4

What is the difference between Procedure records: ORP vs EAP?

Answer 4

Surgical procedures are ORP (OR Procedure) records.
Procedure (ORP) records can be linked to historical procedure (EAP) records to populate a procedure history report for a patient.

Question 5

What are Aliases?

Answer 5

Aliases are synonyms or alternate procedure names to be used when searching for this procedure.

Question 6

What are Identifiers?

Answer 6

This is a flexible field that is sometimes called the “external identifier” because it allows the procedure to be recognized by different IDs (numeric and alphanumeric) other than the procedure record ID number and aids in searching. OpTime customers have used this field in a variety of ways, including: * Internally created coding or numbering schemes. * An old electronic system’s procedure codes.

Question 7

What are Codes?

Answer 7

If you are billing for procedures, this is where you can list all possible codes that might be assigned to this procedure for billing purposes, like the American Medical Association’s Current Procedural Terminology (CPT) codes.

Question 8

Why should you always enter service and location authorizations?

Answer 8

If a base procedure does not have at least one setting in both the service and location authorization fields, it will not be available when creating a case.

Question 9

What is a PROCEDURE LEVEL?

Answer 9

Procedure Level indicates the complexity of the surgery, the resources needed, and, overall, how much a procedure costs.

Question 10

What is PROCEDUREAL TIME AVERAGING?

Answer 10

Procedure Time Averaging is when the system uses historical data to dynamically determine the length of a procedure when creating and scheduling a case.

Question 11

What’s the difference between Merge and Duplicate?

Answer 11

Merge means that this resource can be shared, so the highest number of an identical resource will be chosen. If one surgeon in a case prefers 1 scrub person and the other prefers 2 scrub people, the system will list 2 as required for the case. Duplicate means that this resource should not be shared, so the sum total of identical resources will be required. If one surgeon in a case prefers 1 scalpel and the other prefers 2 scalpels, the system will list 3 as required for the case.

Question 12

What sorts of information are required for properly configuring base procedure (ORP) records?

Answer 12

Procedure name, billing codes (if charging for procedures), and service and location authorizations.

Question 13

What sorts of information are recommended when configuring base procedure (ORP) records?

Answer 13

Required resources, like staff and equipment, procedure times, patient positioning, and more.

Question 14

Are the settings you make in a base procedure going to be true every time that procedure is performed?

Answer 14

No, surgeons use preference cards to override or add to certain basic settings made in base Procedures.