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OR350 > 11.0 Configure Perioperative Documentation Tools > Flashcards

11.0 Configure Perioperative Documentation Tools Flashcards

1
Q

How is data stored in SmartForms?

A

Chronicles item

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2
Q

Is coordination with Epic necessary in SmartForms?

A

Yes

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3
Q

Can fields be required or recommended in SmartForms?

A

Yes, easy to do

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4
Q

At what level is data stored in the chart in SmartForms?

A

Patient, encounter, case, log, etc.

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5
Q

What are the design abilities in SmartForms?

A

Very flexible design

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6
Q

How easy/difficult is it to build in SmartForms?

A

Moderate (Basic Mode) to very complex

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7
Q

Can the tool perform calculations in SmartForms?

A

Can do basic arithmetic

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8
Q

What scripting is available in SmartForms?

A

Scripting can show/hide components, run an extension (LPP) record, change data values, enable/disable components, make a message box appear, and more

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9
Q

Can multiple users document in it at once in SmartForms?

A

Yes

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10
Q

How is data stored in Flowsheets?

A

Flowsheet Data (FSD)

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11
Q

Is coordination with Epic necessary in Flowsheets?

A

No

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12
Q

Can fields be required or recommended in Flowsheets?

A

Yes, but difficult

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13
Q

At what level is data stored in the chart in Flowsheets?

A

Time-specific.

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14
Q

What are the design abilities in Flowsheets?

A

Row‐by‐row is the only option

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15
Q

How easy/difficult is it to build in Flowsheets?

A

Easy to moderate

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16
Q

Can the tool perform calculations in Flowsheets?

A

Can perform very complex calculations

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17
Q

What scripting is available in Flowsheets?

A

Rows and groups can cascade into a template

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18
Q

Can multiple users document in it at once in Flowsheets?

A

Yes

19
Q

What restrictions are there for storing data with SmartData Elements?

A

SmartData Elements data storage is restricted to certain contexts, such as storing data to the patient, encounter, or note.

20
Q

True or false? OpTime SmartForms typically store data to specific records ‐ such as cases (ORC), logs (ORL), and timeouts (TMT).

A

True.

21
Q

What are the SmartForm Build Steps?

A
  1. Duplicate a SmartForm (if necessary)
  2. Make necessary changes to SmartForm
  3. Attach SmartForm to profile SmartForm
22
Q

What are SmartForms are made up of?

A

Components, which you can think of as specific questions used to collect information.

23
Q

What are the six of the core tenants, or heuristics, of configuring usability:

A
  1. Match the system with the real world
  2. Be consistent and follow standards
  3. Rely on recognition rather than recall
  4. Allow for flexibility and efficiency of use
  5. Use aesthetic and minimalist design
  6. Provide help and documentation
24
Q

What does it mean when a property as an asterisk (*) next to it?

A

This means that they will undergo some change when SmartForms move to Hyperspace Web and/or are ignored when theming is on.

25
Q

What is SmartForm scripting?

A

SmartForm scripting is used to make one component affect another.

26
Q

What do you need to do to make a SmartForm available for use?

A

Select the Release checkbox, which makes the current version of the SmartForm available in the system, then click Save or Accept.

27
Q

True or false: The OpTime section of the profile contains OpTime‐specific profile settings, including SmartForm attachment for the Intraprocedure navigator.

A

True.

28
Q

Which screen in the Text Profile Editor allows you to attach a selection of SmartForm types for use in the Intraprocedure Navigator, such as those used to document site preparation and pre‐op skin conditions?

A

The Intra‐op Configuration screen.

29
Q

What are Perioperative Flowsheets used for?

A

To track data over time.

30
Q

What are the built steps to build flowsheets?

A
  1. Build rows.
  2. Build groups and attach rows to them.
  3. Build the flowsheet template and attach groups to it.
31
Q

What are flowsheet naming conventions?

A

Rows include “R” in the name
Groups include “G” in the name.
Since Flowsheet templates are in a separate master file (FLT), they do not need to be distinguished in the same way.

32
Q

Which is better, Custom List vs Category Type

A

While both provide the end user with options to choose from, Epic recommends you avoid Custom List rows in favor of Category Type.

33
Q

What does releasing flowsheet records do?

A

Releasing any of these flowsheet records will lock them down, making them view‐only. If you release a flowsheet record, you must create a new version to make further changes.

34
Q

True or false: The selections you make in the Row Type and Value Type fields determine the forms that appear for further configuration of an FLO record?

A

True.

35
Q

What INI and item number allows you to use the Yes/No categories?

A

ECT 101

36
Q

For a row to be configurable as a trigger row, what must the Row Type and Value Type be set to?

A
  1. The Row type field must be set to either Data or Custom Formula and
  2. The Value type field must be set to Category Type, Custom List, or Numeric Type.
37
Q

What is the flowsheet data structure?

A 
Flowsheet Rows (FLO)
Flowsheet Groups (FLO)
Flowsheet Templates (FLT)
Profile (LPR)
38
Q

What is the SmartForm Data structure?

A

Standard Intraprocedure SmartForm (LQF)

Profile (LPR)

39
Q

What are the advantages and disadvantages of using SmartForms for documentation?

A

SmartForms are flexible in both design and data storage. They support sophisticated scripting and can store data to cases and logs. However, they can be difficult to build and require more maintenance than Flowsheets.

40
Q

What are the advantages and disadvantages of using Flowsheets for documentation?

A

Flowsheets are useful when multiple users will be documenting the same data. They are also easier to build and aintain and can support complex calculations. However, they cannot store data in the same way that SmartForms can, they do not have many design options, and aside from cascading, they cannot be robustly scripted.

41
Q

How do most OpTime SmartForms store data?

A

Most OpTime SmartForms store data to Chronicles items.

42
Q

What is scripting? What does it mean in the context of SmartForms and Flowsheets?

A

Scripting is when one piece of a SmartForm affects another. SmartForms support rich scripting, such as showing/hiding components, changing data values, and more. Flowsheets can cascade, which is when the value entered in one row can add additional rows or groups to the template.

43
Q

Why should you follow naming conventions when building Flowsheet row and group records?

A

Both Flowsheet rows and groups are FLO records, so adding an “R” to a row name and a “G” to a group name helps distinguish them when searching FLO records.

44
Q

What is the purpose of cascading Flowsheets and how do they increase the usability of a Flowsheet?

A

Cascading Flowsheets are used when not all rows/groups of a template need to be visible or documented in by default. Having certain rows/groups start removed allows the template to appear less cluttered to end users, and additional rows/groups are added only when they become relevant.

OR350 (11 decks)

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