3. Project Integration Management Flashcards
1
Q
What is the purpose of Integration Management?
A
To define, identify, coordinate, and integrate various activities and processes within each project management process group.
2
Q
What is generated by the Develop Project Charter process?
A
The project charter and the assumptions log.
3
Q
What are the five process groups in project management?
A
- Initiating
- Planning
- Executing
- Monitoring and Controlling
- Closing
4
Q
What is the primary output of the Develop Project Management Plan process?
A
The project management plan.
5
Q
True or False: Integration management is the only knowledge area to have processes in every process group.
A
True.
6
Q
What is included in a project charter?
A
- Project purpose
- Objectives
- Preapproved financial resources
7
Q
What documents are inputs to the Develop Project Charter process?
A
- Project business case
- Project benefit management plan
- Agreements
- Enterprise environmental factors
- Organizational process assets
8
Q
Fill in the blank: The project charter is produced to receive the _______ for the project.
A
[formal authorization]
9
Q
What are examples of agreements that may inform the project charter?
A
- Contracts
- Verbal agreements
- E-mails
- Letters of intent
- Service-level agreements (SLA)
- Memorandums of understanding (MOUs)
10
Q
What are Enterprise Environmental Factors?
A
- Government and industry standards
- Regulatory and legal requirements
- Organization’s culture and political climate
- Marketplace conditions
- Organizational structure and governance framework
- Stakeholders’ expectations and risk threshold
11
Q
What techniques are used to gather data for developing the project charter?
A
- Interviews
- Focus groups
- Brainstorming
12
Q
What is an assumption in project management?
A
A factor that is considered to be true without any proof or verification.
13
Q
What is a constraint in project management?
A
A restriction or limitation that can affect the performance of the project.
14
Q
What tools and techniques are used in the Develop Project Charter process?
A
- Expert judgment
- Data gathering
- Meetings
- Interpersonal and team skills
15
Q
What does the assumptions log contain?
A
Assumptions and constraints mostly at a strategic and operational level.
16
Q
True or False: The project management plan becomes an input to all five other processes of integration management.
A
True.
17
Q
What is the role of the project manager in the project charter?
A
To be named in the charter and to determine the authority level for using organizational resources.
18
Q
What is the significance of the project benefit management plan?
A
It is used to justify the investment in the project and to draw boundaries around what is included.
19
Q
What is the output of the Close Project or Phase process?
A
The finalization of project deliverables and documentation.
20
Q
Fill in the blank: The integration management processes are facilitated through the processes in the _______ knowledge area.
A
[integration management]
21
Q
What are the major processes of Integration Management?
A
- Develop Project Charter
- Develop Project Management Plan
- Direct and Manage Project Work
- Monitor and Control Project Work
- Perform Integrated Change Control
- Manage Project Knowledge
- Close Project or Phase
22
Q
What is a constraint in project management?
A
A restriction or limitation that can affect the performance of the project
23
Q
What are examples of constraints in a project?
A
- Schedule constraint
- Cost constraint
24
Q
What is a Project Charter?
A
A high-level document that summarizes information about the project and its intended outcome
25
What does the Project Purpose and Justification section include?
The purpose of the project and high-level project justification, including business need and return on investment
26
What is included in the High-level Project Description?
Key deliverables and scope, i.e., boundaries around the project
27
What are High-level Project Requirements based on?
The needs of the customer, the sponsor, and other stakeholders
28
What do Project Objectives and Success Criteria explain?
What will be accomplished to meet the project purpose and the criteria for measuring success
29
What are High-level Risks in a project?
Overall high-level project risks that will be further identified during planning
30
What is a Milestone Schedule?
A high-level schedule indicating key milestones in the project
31
What is included in a Budget Summary?
A high-level summary of the project budget, including required funds and timing
32
What is the role of a Project Manager?
To manage the project with specified responsibility and authority level
33
What does the Project Exit Criteria state?
The conditions that must be met before closing or cancelling the project
34
What are Project Approval and Acceptance Requirements?
Details about who approves the project and what constitutes project success
35
True or false: It is the responsibility of the project manager to develop the project charter.
False
36
True or false: A project charter is a contract between the performing entity and the entity for which it’s being performed.
False
37
What document interfaces the project with the organization’s strategy?
The project charter
38
What is the next task after obtaining the project charter?
Developing a common understanding of the project among stakeholders
39
What does Project Planning involve?
Determining exactly what will be done and how it will be done
40
What is the purpose of the Project Management Plan?
To define, prepare, coordinate, and integrate all subsidiary plans into one plan
41
What is a baseline in project management?
A reference against which actual project performance is compared
42
What are the major inputs to the process of developing the project management plan?
* Project charter
* Enterprise environmental factors
* Organizational process assets
43
What tools are used in the Develop Project Management Plan process?
* Expert judgment
* Data gathering
* Meetings
* Interpersonal and team skills
44
What is the output of the Develop Project Management Plan process?
A project management plan
45
What is the purpose of Directing and Managing Project Work?
To perform the work defined in the project management plan
46
What are the three main functions of directing and managing project work?
* Execute planned project activities
* Produce work performance and change requests
* Implement approved changes
47
What are the inputs to the Direct and Manage Project Work process?
* Project Management Plan
* Project Documents
* Approved Change Requests
* Enterprise Environmental Factors
* Organizational Process Assets
48
What is the major tool used to direct and manage project work?
Project Management Information System (PMIS)
49
Fill in the blank: The project management plan and _______ are the major inputs to directing and managing project work.
approved change requests
50
What is PMIS?
A collection of IT tools for project management processes, including scheduling tools and information systems.
## Footnote
PMIS facilitates processes from initiation to closing stages of a project.
51
What is the purpose of expert judgment in project management?
To provide advice or training relevant to the project, including technical knowledge, cost management, and legal considerations.
## Footnote
Expert judgment relies on the issue at hand and available resources.
52
Name three types of meetings used in project management.
* Kick-off meetings
* Technical meetings
* Progress update meetings
53
What is a deliverable in project management?
A unique and identifiable project outcome, such as a product, service, or result, that must be generated to complete the project.
## Footnote
Deliverables are identified in the project management plan.
54
What is work performance data?
Raw data observed and measured during project work that can be analyzed for useful conclusions.
## Footnote
Examples include deliverable status and schedule progress.
55
What information is typically included in an issue log?
* Issue type
* Who raised the issue
* Issue description
* Priority
* Assigned to
* Target resolution date
* Status
* Final resolution
56
What are change requests?
Requests for changes that may affect project scope, cost, schedule, or procedures.
## Footnote
Change requests can be optional or mandated and must be approved before implementation.
57
What is the difference between direct and indirect change requests?
Direct change requests arise from changed conditions, while indirect change requests include defect repairs, corrective actions, and preventive actions.
## Footnote
Indirect requests often arise from original change requests.
58
Fill in the blank: The core purpose of executing the project management plan is to produce _______.
[deliverables]
59
What is the goal of the Monitor and Control Project Work process?
To ensure the project remains aligned with the objectives laid out in the project management plan.
60
Name two types of reports produced in the Monitor and Control Project Work process.
* Status reports
* Progress reports
61
What are the major inputs to the Monitor and Control Project Work process?
* Project management plan
* Work performance data
* Project documents
* Enterprise environmental factors
* Organizational process assets
62
What techniques are used in the Monitor and Control Project Work process?
* Meetings
* Decision making
* Expert judgment
* Data analysis
63
True or False: The Monitor and Control Project Work process is a high-level umbrella process.
True
64
What is the Perform Integrated Change Control process?
A process for evaluating, approving, and managing change requests throughout the project lifecycle.
65
What might trigger a change request?
Deviations from project performance or requests from stakeholders.
66
Who is typically responsible for managing changes in a project?
The project manager.
67
What does the integrated change control process ensure?
That all changes are processed and approved to maintain project integrity.
68
Fill in the blank: Change requests must go through the _______ process.
[integrated change control]
69
What are the potential outcomes of a change request evaluation?
* Approved
* Deferred
* Rejected
70
What might need to be updated after implementing approved change requests?
* Project baseline
* Project documents
* Project management plan
71
What is the key word when it comes to changes in project management?
Control
## Footnote
Control is emphasized over opposing changes.
72
What is the main benefit of the integrated change control process?
Changes get documented and managed, reducing risk
## Footnote
Approved changes are implemented in the project context.
73
What are the input items to the Integrated Change Control process?
* Project Management Plan
* Project Documents
* Work Performance Reports
* Change Requests
* Enterprise Environmental Factors
* Organizational Process Assets
74
What does the change management plan contain?
Information about managing the change control process and roles
## Footnote
This includes responsibilities of the change control board (CCB) and project manager.
75
What types of recommendations might change requests include?
* Recommended corrective actions
* Recommended preventive actions
* Recommended defect repairs
76
What are the main tools and techniques for Integrated Change Control?
* Expert Judgment and Meetings
* Change Control Tools
* Data-Analysis and Decision-Making Techniques
77
What is the output of the Integrated Change Control process?
* Approved Change Requests
* Project Plan and Project Document Updates
78
True or False: The status of deferred and rejected change requests must be communicated to stakeholders.
True
79
What is the primary purpose of the Manage Project Knowledge process?
To meet project objectives and contribute to organizational knowledge
## Footnote
It involves creating new knowledge and using existing knowledge.
80
What are the inputs to the Manage Project Knowledge process?
* Project Management Plan
* Project Documents
* Project Deliverables
* Enterprise Environmental Factors
* Organizational Process Assets
81
What is the main output of managing project knowledge?
Lessons Learned
## Footnote
Recorded in the lessons learned register.
82
What are some tools for Information Management?
* Project management information systems
* Lessons learned register
* E-mails
* Online communities
83
What is the importance of interpersonal and team skills in knowledge management?
They facilitate effective communication and sharing of knowledge
## Footnote
Skills such as active listening and facilitation are crucial.
84
What does the Close Project or Phase process ensure?
All planned work is completed and project information is archived
## Footnote
It also involves releasing team resources.
85
What documents are needed as inputs for the Close Project process?
* Business Documents
* Project Charter
* Agreements and Procurement Documentation
86
Fill in the blank: The change control tools are used for _______.
[configuration control and change control]
87
What does the project management plan contain related to project closure?
Guidelines on how to close the project
88
What type of environment is crucial for knowledge management?
An environment where people trust each other and are motivated to learn
## Footnote
This is essential for effective knowledge sharing.
89
What is the significance of the lessons learned repository?
It helps in capturing and sharing lessons learned from projects
## Footnote
This component is updated at the end of projects or phases.
90
What is the purpose of the project management plan?
Defines how to close the project and establishes the project closure procedure
## Footnote
The project management plan is also used in verifying and accepting the project deliverables.
91
What documents are used to verify if the deliverables are aligned with the business need?
Business case document and benefits management plan document
## Footnote
These documents help determine if the expected benefit justifies the project.
92
What is the role of agreements and procurement documentation during project closure?
Verify the fulfilment of procurement and agreements, used in lessons learned session, and to close the contract
## Footnote
These documents ensure that all contractual obligations have been met.
93
What type of deliverables are referred to as 'accepted deliverables'?
Deliverables that have been verified through the validate scope process and accepted by the customer or sponsor
## Footnote
May include incomplete deliverables in case of a phase or cancelled project.
94
What are organizational process assets?
Include project closure guidelines, final project audits, project evaluations, contract closure, and knowledge transfer
## Footnote
Historical information can guide what project documents need to be archived.
95
What are the tools and techniques used for closing the project?
Data analysis, expert judgment, and meetings
## Footnote
Data analysis techniques include document analysis, regression analysis, trend analysis, and variance analysis.
96
What is the formal name of the process to close the project?
Close Project or Phase
## Footnote
It may also be referred to informally as project closure.
97
What are the three main elements accomplished during project closure?
* Completion of all closing procedures
* Final acceptance of project deliverables
* Reviewing and archiving project-related documents
98
What is included in the final report of a project?
A brief review and summary of project aspects like scope, cost, quality objectives, and evaluation criteria
## Footnote
It may detail reasons for any variances encountered.
99
Fill in the blank: The lessons learned are entered into the _______.
lessons learned register
100
What is the first process you perform in managing a project?
Initiation
## Footnote
This includes developing the project charter.
101
What are enterprise environmental factors (EEF)?
Conditions that influence a project's success and are inputs to project processes
## Footnote
EEFs can include organizational culture, market conditions, and regulatory requirements.
102
Which process is responsible for managing changes to the project?
Perform Integrated Change Control
## Footnote
This process is crucial from initiating through closing stages.
103
What is the output of the Manage Project Knowledge process?
Lessons learned register and lessons learned
## Footnote
This process occurs throughout the project, not just at the end.
104
True or False: The project charter identifies all the stakeholders.
False
## Footnote
It names the project manager and authorizes project resources but does not necessarily identify all stakeholders.
105
What criteria must be met for deliverables to be accepted?
Scope requirements acceptance criteria
## Footnote
Deliverables must be verified through the validate scope process.
106
What is the significance of the issue log in project closure?
Verifies that there are no open issues
## Footnote
It is essential for ensuring all project concerns are addressed before closure.
107
What process is needed to implement change requests from the change control board?
Perform Integrated Change Control
## Footnote
This process involves reviewing and approving changes to project documents, deliverables, or baselines.
108
Which process requires performance reports according to a program manager?
Monitor and Control Project Work
## Footnote
Performance reports are essential for tracking project performance and making informed decisions.
109
In which type of projects might it be appropriate to skip the closing stage?
Small and simple projects
## Footnote
These projects may not require extensive formalities due to their limited scope.
110
Who can authorize the closure of a project?
Project sponsor
## Footnote
The project sponsor typically has the authority to formally close the project.
111
Which of the following is not an input to the Close Project or Phase process?
Project benefit management plan
## Footnote
Inputs typically include the project charter, project management plan, and project deliverables.
