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FHP Lieutenant Study Material > 2024-2025: DHSMV Policy & PBA Contract > Flashcards

2024-2025: DHSMV Policy & PBA Contract Flashcards

1
Q

When are consultation meeting with the PBA considered time worked?

A

when it take place during regular work hours

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2
Q

When shall all parties involved in a consultation meeting with the PBA exchange agenda on matters to be discussed?

A

no later than seven calendar days before the meeting

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3
Q

How often can PBA request personnel data from people first?

A

no more than quarterly

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4
Q

Where does grievance meeting take place?

A

within 50 miles of grievant’s work place

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5
Q

Per PBA contract, how many days does an employee have to file a grievance from the time the occurrence take place?

A

within 15 days

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6
Q

Per PBA contract, how many days does the FHP Step 1 Representative have to communicate a decision?

A

10 days following receipt of the written grievance

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7
Q

Per PBA contract, how many days does an employee have to file a Step 2 grievance?

A

10 days following the receipt of the decision at Step 1

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8
Q

Per PBA Contract, if there is a contract language dispute, how many days does the DMS have to communicate a decision after meeting with the PBA Representative?

A

15 days

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9
Q

Per PBA Contract, if there is a contract language dispute and an arbitrator is involved, how long does the arbitrator have to issue a decision?

A

30 days

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10
Q

Per PBA Contract, how long does an employee have to seek representation due to internal investigation?

A

48 hours

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11
Q

Per PBA Contract, how long do internal investigation ordinarily last?

A

should be completed within 45 days

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12
Q

Per PBA Contract, what is the maximum time an internal investigation can last?

A

shall not exceed 120 days without the approval of the agency head or designee

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13
Q

How long does the request list for reassignment or transfer last?

A

June 30th of each year

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14
Q

What is the minimum time of notice provided to employees when there is a shift change, reassignment, or lateral action?

A

14 calendar days

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15
Q

What is the minimum time of notice provided to employees for transfers?

A

30 calendar days

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16
Q

How many days does a promotional candidate have to challenge an exam question?

A

within 5 days after the date of the exam

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17
Q

Are oral reprimands grievable?

A

No

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18
Q

How many days in advance should leave of 40 contiguous hours or more be made?

A

at least 60 days

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19
Q

How many days of notice in advance will employee be given for a schedule change?

A

14 days

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20
Q

How many minute does an employee have to rest after 4 hours of work?

A

15 minutes

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21
Q

How many hours can recruit request from FLSA leave after graduating from the academy?

A

120 hours

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22
Q

If an employee perform job detail from a higher pay band position, what is the time frame before the employee gets paid at the higher pay band?

A

22 workdays within any six consecutive months

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23
Q

Travel vouchers are paid within how many days?

A

within 30 days of submission

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24
Q

Who is the AA/EEO officer as designated by the Executive Director?

A

Chief of Personnel Services

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25
Q

How often are hiring and promotional goals established for all job categories?

A

Annually

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26
Q

When are discrimination and sexual harassment training provided to new employees?

A

no later than 30 days after the start of employment then annually afterward

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27
Q

What is the max time allowed to complete discrimination and sexual harassment annual retraining?

A

90 days from course assignment date

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28
Q

What must a supervisor do when there is a complaint of discrimination and sexual harassment?

A

Do not investigate, need to contact OER through chain of command

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29
Q

How long does OER have to initiate an inquiry in regards to a claim of discrimination and sexual harassment?

A

no later than the next business day

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30
Q

What is considered material interest?

A

Direct or indirect ownership of more than 5%

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31
Q

Who is DHSMV’s chief ethics officer?

A

The General Counsel

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32
Q

Who are required to disclose to the Chief Ethic Officers annually by July 1 of each where whether he or she has an immediate relative who is either a member of the Department or a lobbyist?

A

Executive Leadership Team

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33
Q

What is the maximum value of acceptable gifts?

A

$25

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34
Q

Can a member serve on a board or commission of another governmental entity?

A

yes, with approval of the Chief Ethics Officer

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35
Q

Who is the Step 1 Representative for the Patrol?

A

Troop Commanders

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36
Q

Who is the Step 2 Representative for DHSMV?

A

The Chief of Personnel Services

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37
Q

What can a member do if they believe a reprisal has been taken against them due to the grievance?

A

File a grievance against the reprisal directly at Step 2

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38
Q

When will a member have the right to grieve a performance evaluation?

A

When the evaluation is based on factors other than the member’s performance

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39
Q

DHSMV Policy: How long does a sworn member have to file a grievance?

A

14 days after the occurrence of the event giving rise to the grievance

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40
Q

DHSMV Policy: If the Step 1 Representative is not available is unreachable or is out of the office, where will the sworn member send his/her grievance to?

A

To the Step 1 Representative supervisor within 14 days

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41
Q

How long does the Step 1 Representative have to meet with the sworn member in person or by phone to discuss the grievance?

A

7 business days of receipt of the grievance

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42
Q

Who will the Step 1 Representative fax, email or hand-deliver a copy of the grievance response to?

A

to the grievant’s division director and to the OER

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43
Q

How long does the sworn member have to submit a grievance to the Step 2 Representative?

A

within 7 business days following the receipt of the response from Step 1

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44
Q

How long does the Step 2 Representative have to meet with the sworn member in person or by phone following the receipt of the grievance?

A

within 5 business days following the receipt of the grievance

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45
Q

How long does the Step 2 Representative have to respond in writing to the sworn member after the meeting with the member?

A

within 5 business days

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46
Q

Who will coordinate the review of system logs or reports with the Information Security Manager?

A

Bureau of Personnel Services

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47
Q

How often must a member pass an online training module and acknowledging their understanding and acceptance of the Information Security Policy Manual?

A

Annually

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48
Q

How long prior to start of shift can a sworn member call in sick?

A

2 hours prior to start of shift

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49
Q

How many days does supervisors have to approve time sheets?

A

within 5 calendar days after end of the work period

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50
Q

Who will supervisors immediately report leave without pay to?

A

Bureau of Personnel Services

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51
Q

In extraordinary situation, who can authorize a supervisor to complete their subordinate timesheets?

A

Chief of Personnel Services

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52
Q

How many hours of administrative leave can be requested for death of an immediate family member?

A

up to 16 hours

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53
Q

How many hours of administrative leave can be approved for a promotional exam?

A

2 hours

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54
Q

How many hours of administrative leave can be approved for Governor’s Mentoring initiative?

A

1 hours per week, max of 5 hours per month

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55
Q

During an emergency situations, how many days of administrative leave can be approve by Bureau Chief / Troop Commanders for time lost from work as a direct result of destruction to the member’s place of residence?

A

2 days

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56
Q

How many annual leave hours are earned by members who has less than 5 years of service?

A

8.67 hours (8 hours and 40 minutes)

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57
Q

How many annual leave hours are earned by members who has more than 5 years of service but less than 10 years?

A

10.83 hours (10 hours 50 minutes)

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58
Q

How many hours of annual leave are earned by members who has more than 10 years of service?

A

13 hours

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59
Q

What is the maximum amount of annual leave for career service member before excess hours gets transfer to sick leave?

A

360 hours

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60
Q

For senior management service and selected exempt service member, what is the maximum amount of annual leave before excess hours gets transfer to sick leave?

A

480 hours

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61
Q

For Career Service members, what is the maximum lifetime payout of annual leave?

A

240 hours

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62
Q

In case of death of a member, how many hours of the member’s annual leave will be paid out to beneficiary?

A

all accrued hours

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63
Q

How many hours of sick leave does members of Senior Management Service and Selected Exempt Service position earned?

A

104 hrs at initial appointment and 104 hours every year afterward

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64
Q

A supervisor may request medical certification from a member after how many days of absence in any 30 day calendar period?

A

3 workdays or partial workdays of absence

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65
Q

The department will require a member to submit a medical certification of illness after how many consecutive days of absence?

A

10 consecutive days

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66
Q

Who must a supervisor contact if one of their subordinate needs to continue working alternate duty beyond a three month period?

A

Bureau of Personnel Services

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67
Q

What will happen to a member’s sick leave if they separates from the State with less than 10 years of service?

A

forfeit all accrued sick leave

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68
Q

How many hours of the member’s accrued sick leave will be paid when they separates from the State with more than 10 years of service?

A

1/4 of the accrued sick leave with maximum of 480 hours

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69
Q

How many days of administrative leave will be approved in any 12-month period for members whose family member is the victim of domestic or sexual violense?

A

3 days

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70
Q

Who shall be contacted immediately in cases relating to Domestic/Sexual Violence?

A

Bureau of Personnel Services

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71
Q

How many days in advance should a member make Family Medical Leave requests?

A

30 days notice

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72
Q

What is the maximum Family Medical Leave can be granted?

A

not to exceed 6 months

73
Q

Who is the MAPP Coordinator?

A

Chief of the Bureau of Personnel Services or designee

74
Q

Who is to be consulted prior to giving members multiple MAPP referrals?

A

Office of Employee Relations

75
Q

Are all MAPP referrals placed in the members work file?

A

Yes

76
Q

How long does the department have from the receipt of commodities or services to inspect and accept?

A

5 working days

77
Q

What is the maximum amount allowed for a P-Card per transaction?

A

$2,499.99

78
Q

What type of purchases requires one quote?

A

purchases under $2,499.99

79
Q

What type of purchases requires two or more quotes?

A

purchases over $2,499.99 but not more than $14,999.99

80
Q

What type of purchases requires three or more quotes?

A

purchases over $15,000.00 but not more than $34,999.99

81
Q

For recurring service purchase request, how many days prior to to the servicing commencing must the request be submitted to Bureau of Purchasing and Contracts?

A

not less than 60 calendar days in advance

82
Q

What is a phrase established in each DHSMV office to alert other members of the presence of an immediate threat?

A

SAFE Code Phrase

83
Q

What must be completed and forwarded to management and OER when any immediate or potential workplace threat occurs?

A

Threat Incident Report

84
Q

How long does a supervisor have to fully complete and submit the Threat Incident Report?

A

within 24 hours of the event

85
Q

Who should be notified if a member is arrested or given a Notice to Appear for a criminal offense?

A

Immediate supervisor

86
Q

What is continuous travel of 24 hours or more away from official headquarters?

A

Class A Travel

87
Q

What is continuous travel of less than 24 hours that involves overnight absence from official headquarters?

A

Class B Travel

88
Q

What is travel for short or day trips that do not involve overnight absence from official headquarters?

A

Class C Travel

89
Q

What are any locations less than 30 miles from the traveler’s official headquarters?

A

Immediate Vicinity

90
Q

What are notification of less than 24 hours prior to scheduled departure?

A

Emergency Notice

91
Q

What is 400 miles per day by the most practical traveled routes at official road distances for other than air travel?

A

Standard Travel Time

92
Q

What is the breakfast amount allowed for Class C Travel?

A

$6

93
Q

What is the lunch amount allowed for Class C travel?

A

$11

94
Q

What is the dinner amount allowed for Class C travel?

A

$19

95
Q

What is the minimum amount of miles from official headquarters is considered Class C travel?

A

must be 100 miles or more

96
Q

All request for travel must reference what on the travel request?

A

Mission-Critical

97
Q

Who is responsible for approving Class A and B Travel?

A

in writing by Executive Director

98
Q

Emergency Class A and B travel is approved by who?

A

The Division Director

99
Q

Class C travel out of assigned territory but within Florida will be approved by who?

A

Immediate Supervisor and the Executive Director or Designee

100
Q

What type of travel are members not reimbursed for?

A

retirement functions or funerals

101
Q

Who can approve traveling expenses for members who is traveling for the sole purpose to take job related examinations, promotional interviews and promotional assessment?

A

Executive Director or designee

102
Q

Can P-Card be used when traveling on State Business?

A

yes

103
Q

All charges made on the P-Card must be paid by the department within how many days?

A

10 days

104
Q

When should receipt copies for charges applied to the P-Card for all travel-related charges be uploaded to P-Card Works?

A

at the time of purchase or within 5 days

105
Q

How many miles per day is standard travel distance?

A

400 miles

106
Q

What is the per diem for Class A

A

$80 per day

107
Q

What is the per diem for Class B

A

$80 per day, however; if per diem is claimed on the first day of travel, it must be claimed for the entire travel period

108
Q

What is the maximum amount the department will pay for a traveler lodging in Class A travels?

A

$150

109
Q

When is a traveler forbidden to claim per diem or reimbursement for lodging for overnight travel?

A

if distance is within 50 miles of their headquarters or resident

110
Q

What is the difference between wages paid by Workers’ Compensation and the full salary the member would have earned by working?

A

Lost wage payments - 1/3 of the member’s average weekly wages

111
Q

How many hours does an employee have to report an injury to their supervisors?

A

Within 24 hours

112
Q

Supervisors should fax the workers’ compensation responsibility form along with the first report of injury to who?

A

Bureau of Personnel Services - Office of Benefits and Member Services

113
Q

How many hours are member paid in full when qualified for workers’ compensation benefits?

A

up to 40 hours

114
Q

How much will workers’ compensation pay when member are not able to return to work after the initial 40 hours?

A

2/3 of average weekly wage and may elect to use accrued for the remainder 1/3

115
Q

After the member return to work from Workers’ Compensation incident, when will the member’s supervisor evaluate him or her on their new performance evaluations?

A

Every 90 days

116
Q

When will sworn member retain full paid status after being injured in the line of duty?

A

If the sworn LEO was maliciously and intentionally injured

117
Q

How many hours of leave must a sworn member use first when they are severely injured, but not maliciously or intentionally injured before they can be considered for full pay status under Florida Statute?

A

100 hours

118
Q

PBA Contract: What is the continuous service in the broadband level; provided, however, that an employee shall be considered to have a break in service when the employee separates and is not on any State Personnel payroll for at least 31 calendar days following the separation?

A

Senority

119
Q

PBA Contract: During a Governor’s Executive Order, a workweek of how many hours will be assigned to employees working an emergency area?

A

40 hours

120
Q

PBA Contract: How many hours of “FLSA compensatory leave” credits can be accumulated by an employee?

A

80 hours

121
Q

PBA Contract: When are unused “FLSA compensatory leave” paid out to employees?

A

June 30th or December 31st

122
Q

PBA Contract: Within how many calendar days shall special compensatory be paid out if not used?

A

120 days

123
Q

PBA Contract: What is the max amount the department will pay an employee to reimburse a watch if broken during the performance of duty?

A

$75

124
Q

PBA Contract: What is the max amount the department will pay an employee to reimburse a pair of prescription glasses if broken during the performance of duty?

A

$200

125
Q

PBA Contract: What is the max amount the department will pay an employee to reimburse broken items if items were broken during the performance of duty?

A

$500 total per incident

126
Q

PBA Contract: What is the amount paid to employee who are on-call status?

A

$1.00 per hour

127
Q

PBA Contract: How much are employee who are on-call on Saturday, Sunday, and /or a holiday?

A

1/4 of the statewide hourly minimum for the employee’s pay-grade

128
Q

PBA Contract: How many hours will be paid to employee who are called back to duty on off hours?

A

minimum of 4 hours or total hours work - which ever is greater

129
Q

PBA Contract: What’s the minimum amount of hours paid for court appearance on off days?

A

actual time worked or minimum of 2.5 hours - which ever is greater

130
Q

Who approves administrative leaves due to a formal investigation?

A

appropriate division director or designee in concurrence with the Chief of Personnel Services

131
Q

What are the two main reason to be placed on administrative leave?

A
  1. Formal Investigation for violating a rule, policy, or statute where dismissal may be possible
  2. Fitness for Duty Evaluation
132
Q

Are patrol member allow to work off duty or perform law enforcement duties why on Administrative Leave?

A

No

133
Q

Can members visit department facilities while on Administrative Leave?

A

No, unless directed by their division director or designee

134
Q

How long does a supervisor have to submit via email or fax a copy of the notification letter for administrative leave to OER?

A

24 hours after the letter is delivered to the member

135
Q

What is OER responsibility after they have receive a copy of the notification letter for administrative leave?

A

notify the Department of Management Services

136
Q

What is the maximum days of administrative leave a member can be placed on?

A

14 Calendar Days

137
Q

Who can approve a member’s administrative leave to go beyond the 14 Calendar Days max?

A

Executive Director or Designee

138
Q

When must the extension of administrative leave be initiated if formal investigation is going to be more than 14 Calendar Days?

A

must be initiated by Day 7 of the Administrative Leave

139
Q

For formal investigations, how long does the Division Director or Designee have to notify OER of a member’s removal from administrative leave?

A

in writing within 48 hours of removal

140
Q

For a formal investigations, can a member be taken off of administrative leave and placed on alternate duty?

A

Yes - in cases where there is a need for extended investigation time

141
Q

What are the main reasons a member is placed on alternate duty?

A
  1. medical
  2. formal investigation for disciplinary offense
  3. Fitness for Duty Evaluation where a member does not need to be placed on administrative leave
142
Q

How long does a supervisor have to notify OER of an employee release from alternate duty?

A

within 2 days of notice to the member of release

143
Q

Who is responsible for ensuring compliance with all provisions of this policy when members are assigned to alternate duty or administrative leave for formal investigation?

A

Division Director

144
Q

Who is responsible for advising department managers on the appropriate application of administrative leave and alternate duty assignments; maintaining records of members placed on administrative leave or alternate duty; and consulting with division management regarding the administrative or alternate assignment?

A

Office of Employee Relations

145
Q

Who are responsible for monitoring the duration of administrative leave for formal investigation and alternate duty assignments?

A

Division Director and OER

146
Q

Who is the Internal American Disability Act Coordinator?

A

Chief of Personnel Services

147
Q

Are supervisor allow to ask any applicant or member if they have a disability?

A

No

148
Q

Pertaining to record request, is a driver’s personal information included in the driver history record?

A

No

149
Q

To be considered Extensive Use, what is the maximum time it will take the department to fulfill any public records request?

A

more than 30 minutes

150
Q

Who will establish and maintain an e-mail account for public records requests?

A

The General Counsel’s Office

151
Q

How many people within each division will be assigned the sole duty of searching email archives for the purpose of responding to record request?

A

no more than 3

152
Q

What is the timeframe to acknowledge receipt of a record request?

A

within 2 business days

153
Q

How much is a public request for a member’s file?

A

Uncertified: 50 cent per page
Certified: $1 per page

154
Q

What is the cost of a crash report?

A

$10

155
Q

What is the cost of a homicide report?

A

$25

156
Q

How much are photocopies of any citations, forms, documents, booklets, letters, status reports, etc., made in reference to a specific individual(s)?

A

50 cent per page

157
Q

How much are certified copies of motor vehicle/vessel records?

A

$3.00 per page

158
Q

For crash photographs public record request, how much is a 5” x 7” enlargement photo?

A

Black and White: $ .75 each
Color: $ 1.00 each

159
Q

For crash photographs public record request, how much is a 8” x 10” enlargement photo?

A

Black and White: $ 1.00 each
Color: $ 1.50 each

160
Q

For crash photographs public record request, how much is a 11” x 14” enlargement photo?

16” x 20” enlargement $ 2.75 each Not available
20” x 24” enlargement $ 3.75 each Not available

A

Black and White: $ 1.75 each
Color: Not available

161
Q

For crash photographs public record request, how much is a 16” x 20” enlargement photo?

20” x 24” enlargement $ 3.75 each Not available

A

Black and White: $2.75 each
Color: Not available

162
Q

For crash photographs public record request, how much is a 20” x 24” enlargement photo?

A

Black and White: $3.75 each
Color: Not available

163
Q

When does crash reports become available to the public to purchase?

A

60 days

164
Q

When are complaints against LEO available for public record request?

A

When the investigation is concluded and is no longer active

165
Q

What does a person need to provide in order to request a copy of vessel and vehicles records currently registered to DHSMV?

A

positive proof of identification

166
Q

What is not required when requesting copies of public records?

A

Name, Address, Phone Number, and Filling out a form is NOT required by the person requesting the records

167
Q

How often are probationary Troopers evaluated?

A

Quarterly

168
Q

When are full probationary evaluations conducted?

A

last 30 days of the member’s probationary period

169
Q

When are close out evaluations conducted?

A

prior to the member’s last day in the position

170
Q

When does performance planning occurs for a member?

A

first 30 days of evaluation period or first 30 days of appointment to a new position or class title

171
Q

How far in advance must a request for an extension to the probationary period?

A

at least 30 days prior to the end of the probationary period

172
Q

Who approves all request for extension of probationary period?

A

Chief of Personnel Services

173
Q

How long does a supervisor have to review performance expectation with the members of their new unit?

A

First 30 days in the unit

174
Q

Per PBA contract, what form must an allegation be in before an internal investigation process can be initiated?

A

In writing, under oath, and signed

175
Q

Per PBA contract, when can an employee be required to submit to a polygraph or any device designed to measure the truthfulness of his or her response during an internal investigation?

A

when required by Florida Statutes

176
Q

Per PBA contract, when will an employee not be notified of an investigation that will exceeds 120 days?

A

the investigation is a criminal investigation

177
Q

Per PBA contract, before a member can use annual leave, how much special compensatory leave must be use if a member has an excess of 240 hours accrued?

A

must use a minimum of 120 hours or enough to bring the amount in special compensatory leave below 240 which ever is less

178
Q

Per PBA contract, how much is on-call additive pay?

A

$1 per hour

179
Q

Per PBA contract, how much is on-call additive pay for Saturday, Sunday, and/or a holiday?

A

1/4 of Statewide hourly minimum for employee’s pay grade per hour

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