2. When to and why use Project Management

Question 1

This requires people to come together temporarily to focus on specific project objectives.

Answer 1

Projects

Question 2

Effective _________ is central to successful projects.

Answer 2

Teamwork

Question 3

What are the three (3) factors that affect the way the work is managed?

Answer 3

1. Scale
2. Significance
3. Complexity

Question 4

Essentially concerned with managing discrete packages of work to achieve objectives.

Answer 4

Project Management

Question 5

What are two (2) key factors that distinguishes project management from mere management?

Answer 5

Final deliverable and a finite timespan

Question 6

This will have a number of benefits to both the host organization and the people involved in delivering the project.

Answer 6

Investment

Question 7

What are the four (4) benefits of investment?

Answer 7

1. provide a greater likelihood of achieving the desired result
2. ensure efficient and best value use of resources
3. satisfy the differing needs of the project’s stakeholders
   produce something new or altered: tangible or intangible

Question 8

What are the three(3) range of skills needed for project management?

Answer 8

1. technical skills
2. people management skills
3. good business awareness

Question 9

True or False.
Project Management produces an end-product that will effect major change in the organization that instigated the project.

Answer 9

False

Question 10

There are standard project management processes used to ______ and ______ tasks, budgets and schedules, to communicate between different people involved and deal with risks.

Answer 10

plan and control

Question 11

This may be expressed in terms of outputs

Answer 11

Objectives

Question 12

Example of this are reduced travel and facilities management costs

Answer 12

Benefits

Question 13

Example of this is staff being relocated from multiple locations to the new building

Answer 13

Outcomes

Question 14

Example of this is doubling the organization’s share price.

Answer 14

Strategic Objectives

Question 15

What are the 12 Values of Project Management?

Answer 15

1. Completing projects more quickly and cheaply
2. Being more predictable
3. Saving efforts and costs with proactive scope management
4. Better solution “fit” the first time through better planning
5. Resolving problems more quickly
6. Resolving future risk before the problem occurs
7. Communicating and managing expectations with costumers, team members, and stakeholders more effectively
8. Building a higher quality product the first time
9. Improved financial management
10. Stopping “bad” projects more quickly
11. More focus on metrics and fact-based decision making
12. Improved work environment