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Estimates > 2 - Organizing for Project Management > Flashcards

2 - Organizing for Project Management Flashcards

1
Q

It is the art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, cost, time, quality and participation satisfaction.

A

Project Management

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2
Q

It requires knowledge of both modern management and the design and construction process

A

Project Management

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3
Q

Deals with the specific objectives and constraints of construction project such us limited space and time

A

Project Management

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4
Q

3 element for a Project Management Framework

A
  • General Management
  • Special Knowledge Domain
  • Supporting Disciplines
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5
Q

What are the specific functions of a project manager?

A
  • To Specify and delineate project’s objectives, scope, budget, schedule, performance requirement, and select project participants
  • To optimize the use of resources through efficient labor, material and equipment management
  • To administer operations by coordinating and controlling planning, design, estimating, contracting and construction.
  • To ensure effective communication with all participants and resolve conflicts that may arise.
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6
Q

Distinct areas requiring project manager attention

A
  • Scope
  • Time
  • Cost
  • Human Resource
  • Procurement
  • Integration
  • Quality
  • Risk
  • Communications
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7
Q

Ensuring all the work required are included

A

Project Scope Management

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8
Q

Making sure that jobs start and finish on time

A

Project Time Management

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9
Q

Allocating and controlling where money is being spent

A

Project Cost Management

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10
Q

Hiring and designating the right people for the right job

A

Project Human Resource Management

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11
Q

Acquiring materials, equipment or services at a price that is most advantageous for the project.

A

Project procurement management

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12
Q

Coordinating project elements effectively

A

Project integration Management

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13
Q

Assuring that the required end results are met

A

Project Quality Management

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14
Q

Identifying risks and planning on how to avoid/mitigate them

A

Project Risk Management

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15
Q

Ensuring important information is conveyed to the intended receiver

A

Project communications Management

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16
Q

3 Risks in Construction Projects

A
  • Socioeconomic Factors
  • Organizational Relationships
  • Technical Problems
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17
Q

Example of Socioeconomic Factors

A
  • Environmental Protection
  • Public Safety
  • Economic Instability
  • Exchange rate fluctuation
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18
Q

Example of Organizational Relationships

A
  • Contractual Relations
  • Attitudes of participants
  • Communication
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19
Q

Example of Technical Problems

A
  • Design Assumptions
  • Site Conditions
  • Construction Procedures
  • Construction Occupational Safety
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20
Q

Numerous organizations serve as consultant, contractors to the owner, with different organizations handling design and construction

A

Separation of organization

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21
Q

Single of Joint Venture undertakes both design and construction

A

Integration of Organization

22
Q

Employs designer which prepares plans and specifications for the constructor

A

Owner

23
Q

Acts on behalf of the owner to oversee construction

A

Designer

24
Q

Responsible for the construction itself

A

General Contractor

25
Q

May undertake specific tasks

A

Sub-contractor

26
Q

Gencon selects subcons alse either by bidding or negotiation.

A

Traditional Design - Construction Sequence

27
Q

Unattractive for projects where “time is of the essence” since detailed plans must be completed first before project is bid out

A

Traditional Design-Construction Sequence

28
Q

Example of Traditional Design-Construction Sequence

A
  • Public works projects

- Small to medium Construction (Apartment)

29
Q

Works with Owner and A/E Firm and make recommendations on design improvement and construction technology

A

Professional Construction Management

30
Q

Purpose design and construction alternatives. Monitors Construction

A

Professional Construction Management

31
Q

Coordinates procurement of material and equipment and work of all contractors. Used in very large and complex projects

A

Professional Construction Management

32
Q

Example of Professional Construction Management

A

Private commercial construction (Malls, Condo)

Clients/Owners who have regular projects

33
Q

Owner maintains an in-house team of personnel that undertakes all tasks including planning, design and construction

A

Owner-Builder Operation

34
Q

Owner has maximum control over design and construction

A

Owner-Builder Operation

35
Q

Viable only when owner has a steady flow of on-going projects

A

Owner-Builder Operation

36
Q

Example of Owner-Builder Operation

A

Small commercial projects such as mall tenants (Starbucks, Havaianas)

37
Q

Owner delegates all responsibilities of design and construction to outside contractor

A

Turnkey Operation

38
Q

Contractor delivers the completed facility on the basis of performance specifications set forth by the owner

A

Turnkey Operation

39
Q

The single most responsible person for project success or failure is the ___________

A

Project Manager

40
Q

_________ must have the ability to exert interpersonal influence to the project team in order to align their action and behavior towards success of project

A

Project Manager

41
Q

Factors for project success

A
  • Well-defined scope
  • Extensive early planning
  • Good leadership, management and first line supervision
  • Positive client relationship
  • Proper project team chemistry
  • Quick response to changes
  • Engineer-managers concerned with the project, not just engineering elements
42
Q

Factors for project failure

A
  • Ill defined scope
  • Poor management
  • Poor Planning
  • Breakdown in communication between engineering and construction
  • Unrealistic scope, schedules and budget
  • Many changes at various stages of progress
  • Lack of good project control
43
Q

Scope of Project Management Services

A
  • Pre-construction Phase
  • Construction Phase
  • Post Construction Phase
44
Q

 Review and comment on the conceptual design prepared by the architect
 Participate in the feasibility study of the project
 Prepare preliminary program of work
 Review the preliminary project budget

A

Pre-Design

45
Q

 Review the final design and specifications prepared by architect/consultants
 Apply value engineering
 Prepare the final project budget/cash flow
 Review construction documents and advise owner before the approval of documents

A

Design

46
Q

 Source and pre-qualify prospective bidders for the contract packages for owner’s approval
 Prepare bid documents and assist in invitation of bidders
 Schedule and conduct bidding
 Review and evaluate bids and submit recommendations for owner’s approval
 Prepare contract documents for owner’s approval

A

Bidding and Selection

47
Q

 Submit a proposed “project implementation manual”
 Prepare and submit cost schedule for all construction phases
 Ensure proper permits and licenses, bonds and insurances are secured by contractor before start of construction
 Review, recommend and approve all detailed construction schedule

A

Pre-Construction Phase

48
Q

4 Stages for Pre-Construction Phase

A
  1. Pre-design
  2. Design
  3. Bidding and Selection
  4. Pre-Construction Phase
49
Q

10 Stages for Construction Phase

A
  1. Monitoring/Coordination
  2. Interpretation of Drawings and Specifications
  3. Project Documentation
  4. Change/Variation Orders
  5. Progress Payment
  6. Assistance in Technical Resolution
  7. Quality Assurance
  8. Cost Control
  9. Safety Measures
  10. System Testing
50
Q

2 Stages for Post-Construction Phase

A
  1. Completion

2. Turn-over

Estimates (6 decks)

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