14-02 Evaluations, Reclassifications and Appraisals

Question 1

What is the Rationale?

Answer 1

The appraisal is based on demonstrated performance as it relates to behaviour, knowledge and skills that are important to the job performed by a Toronto Police Service member. In addition, it provides recognition and feedback, as well as identifying training and developmental needs.

Question 2

Police Officers - Appraisals -
Details of the individual responsibilities and approval processes regarding performance appraisals for police officers are found in

Answer 2

Appendix A. Accommodation and accessibility needs must be taken into account when conducting a performance appraisal.

Question 3

Police Officers - Appraisals - Police officers holding the rank of constable, sergeant/detective and staff/detective sergeant SHALL be subject to an annual

Answer 3

uniform performance appraisal during the month of their birth. The uniform performance appraisal process is a performance review emphasizing goal setting and measurement of achievement.

Question 4

Police Officers - Appraisals - Officers will be evaluated by one supervisor who has supervised the officer for a minimum period of___________. Where possible, the same appraiser should assess the officer throughout the____________. The next level supervisor SHALL advise which officers a supervisor will be responsible for appraising. Prior to commencing an appraisal, the assigned appraiser SHALL review the officer’s appraisal from the previous year to ensure performance issues have been addressed. However, this review SHALL not influence the year–end rating of the current appraisal.

Answer 4

ninety (90) days

one (1) year appraisal period

Question 5

Police Officers - Appraisals - The appraisal form SHALL remain in an officer’s unit personnel file for_______. At the end of the ______, the Unit Commander SHALL ensure that the appropriate appraisal form is forwarded to Employee Services.

Answer 5

five (5) years, five (5) year period

Question 6

Police Officers -Transfers and Secondments - When an officer is permanently transferred into a unit after an appraisal has been initiated, the assigned appraiser will liaise with the officer’s ______. When a temporary transfer is for more than_____, the officer’s new supervisor will assume responsibility for the performance appraisal and will liaise with the officer’s former supervisor. However, if the transfer is for a period of six (6) months or less, the officer’s home unit will _______________. When an officer has transferred into a new unit, the appraiser SHALL review the unit/job specific duties/responsibilities for possible adjustment.

Answer 6

former supervisor

six (6) months

retain responsibility for the appraisal and SHALL liaise with the officer’s current supervisor

Question 7

Police Officers -Transfers and Secondments - Unit Commanders who have been assigned responsibility for officers on secondment will be advised of those due for appraisal. In such cases, an appraisal will be completed in consultation with the

Answer 7

appropriate supervisor responsible for the seconded officer.

Question 8

Police Officers - Generalist Constable Development Program - Constables assigned to the Generalist Constable Development Program SHALL be evaluated on their job performance within each training assignment. At the conclusion of each training period, a

Answer 8

TPS 528 SHALL be completed by the constable’s immediate supervisor. The TPS 528 will be completed in addition to the annual performance evaluation

Question 9

Police Officers - Generalist Constable Development Program - Training activity checklists (TPS 526 and TPS 527) for the investigative and interpersonal skills segments of the program SHALL be maintained by the

Answer 9

constable to assist in tracking the activities participated in or demonstrated. Checklists will be reviewed by the supervisor and maintained in the officer’s personnel file.

Question 10

Police Officers - Annual Uniform Performance Appraisal -
The annual uniform performance appraisal (annual appraisal) is for _____consisting of two (2) steps: _______________.
Constables being reclassified and probationary sergeants/detectives do not require an annual appraisal.

Answer 10

one (1) year

commencement of the appraisal process and the year–end summary

Question 11

Police Officers - Commencement of the Annual Appraisal Process - This consists of

Answer 11

 identifying any specific tasks unique to the officer’s current duties/responsibilities
 discussing with the officer the sections on human rights, personal qualities, technical skills and core competencies, and
 completing the development plan.

Question 12

Police Officers - Year-End Summary -
After reviewing the officer’s unit/job specific duties/responsibilities and development plan, the appraiser will discuss the

Answer 12

human rights section with the officer, and comment and rate the officer on personal qualities, technical skills and core competencies. The appraiser will discuss the year–end summary with the officer.

Question 13

Police Officers - Year-End Summary - Employee Services will forward a printout to each Unit Commander at the beginning of each month listing officers to be evaluated during the month. In addition, each unit will be responsible for providing the officer’s

Answer 13

performance report for the previous thirteen (13) police reporting periods to the Unit Commander.

Question 14

Police Officers - Year-End Summary - Officers may respond to their annual appraisal by preparing a

Answer 14

TPS 649 within ten (10) days of being counselled.

Question 15

Police Officers - Year-End Summary - Unit Commanders or, if applicable, the second in command, SHALL _______. In addition, Unit Commanders SHALL ensure appropriate action is taken where significant performance problems have been identified by the appraiser.

Answer 15

review the appraisal forms, make any appropriate comments and meet with the officer

Question 16

Police Officers - Year-End Summary - When selecting officers for training or staff development opportunities, Unit Commanders, where appropriate, should take into consideration an officer’s

Answer 16

performance, development and career goals as outlined in the current and previous annual appraisals.

Question 17

Probationary Performance Appraisals - Constable - The rank of constable SHALL have the following gradations in ascending seniority

Answer 17

 4th class constable
 3rd class constable
 2nd class constable
 1st class constable

Question 18

Probationary Performance Appraisals - Constable - A performance appraisal SHALL be completed for probationary constables at the conclusion of Compressed Work Week (CWW) cycle 1 and 2 by the assigned coach officer and at the conclusion of CWW cycle 3, 5, 7 and 9 by the assigned supervisory officer with appropriate review and comment by the Unit Commander at each stage. One of the performance appraisals of a probationary constable SHALL be completed by the

Answer 18

Community Response Unit supervisor where the probationary constable completes their two CWW cycles.

Question 19

Probationary Performance Appraisals - Constable -Reclassification from 4th to 3rd class will take place as part of the evaluation process for probationary constables. The Unit Commander will review the __________ and if the constable’s performance is deemed satisfactory, recommend reclassification.
Cadets–in–training who stand in the top 25% of their recruit class and pass all examinations without rewrite during the probationary training program SHALL be granted _______ towards reclassification from 4th to 3rd class constable subject to satisfactory performance during the probationary period.

Answer 19

final probationary constable performance appraisal

two (2) months service

Former Police Constables of the Service who did not continue as a police officer and have been rehired will undergo a performance appraisal after the completion of the 5th CWW cycle or the equivalent of six (6) months to determine appropriate classification as per Procedure 14–30 Appendix A. This is to be effective at the commencement of the 6th CWW. The recommended classification will be no higher than the rank level held prior to separation and must be supported by the member’s Unit Commander and Staff Superintendent with approval by the Director of People and Culture.

Question 20

Sergeant/Detective - Constables promoted to the rank of sergeant or detective SHALL be on probation for a period of ___________. During the probationary period, duties SHALL be performed in uniform unless, otherwise directed in writing by the Chief of Police.

Answer 20

one (1) year from the date of promotion as published on Routine Orders

Question 21

Sergeant/Detective - Probationary sergeants who are absent from work due to_______________ will not be considered on active service. Such absences will not be considered as time served in the rank. Such probationary sergeants will resume their probationary period and will not be eligible to be confirmed in the rank of sergeant until they have completed at least one (1) year of active service in the rank.

Answer 21

parental leave, family care leave, long-term disability, central sick bank, suspension, or an off-duty injury

Question 22

Sergeant/Detective - Probationary sergeants/detectives will have a performance appraisal completed by the assigned supervisory officer prior to the completion of the _________ following promotion. No annual appraisal is required for probationary sergeants.

Answer 22

3rd, 6th and 10th month

Question 23

Sergeant/Detective - Probationary sergeants/detectives will use the TPS 508 to ensure that ____________ are undertaken or reviewed during the probationary period. The TPS 508 will be completed in addition to the schedule for performance appraisals noted in this procedure.

Answer 23

critical supervisory experiences

Question 24

Sergeant/Detective - Sergeants/detectives, who have satisfactorily completed their probationary period, including completion of all required supervisory training during their qualifying period, SHALL be

Answer 24

confirmed in the rank on the recommendation of the Chief of Police and approval of the Board.

Question 25

Sergeant/Detective - During the probationary period, a Unit Commander may recommend a probationary sergeant not be confirmed in the rank of sergeant, due to ___________, in which case, sergeants or detectives may be reclassified to the rank of constable (1st class) on the recommendation of the Chief of Police and approval of the Toronto Police Services Board.

Answer 25

unsatisfactory work performance or conduct

Question 26

Sergeant/Detective - When not confirming a sergeant in the rank, the Unit Commander SHALL ensure Labour Relations and Employee Services are immediately advised of the recommendation via e–mail. The Unit Commander SHALL then ensure a __________, who SHALL ensure that the Director, People and Culture is advised of the recommendation. If concurring with the recommendation, the Director, People and Culture will issue the official notification to the probationary sergeant concerned and the respective Unit Commander.

Answer 26

TPS 810 is completed and submitted to Employee Services Only the first and last page of the TPS 810 SHALL be completed when a sergeant will not be confirmed in the rank due to the member being on a leave of absence.

Question 27

Sergeant/Detective - Confirmation in the rank of sergeant will be automatically withheld if a probationary sergeant is

Answer 27

 the subject of a legal inquiry such as but not limited to an investigation by  the Special Investigations Unit (SIU);  the Office of the Independent Police Review Director (OIPRD); or  Professional Standards  charged with a criminal offence  charges laid internally;  by the SIU;  other police agencies; or  by private information.  charged under the Police Services Act (PSA)

Question 28

Sergeant/Detective - Unit Commanders SHALL ensure that Labour Relations and Employee Services are advised immediately by e–mail when any probationary sergeant eligible to be confirmed in the rank has been so charged. Charges laid___________, will also result in not confirming a sergeant in the rank. A probationary sergeant will not be confirmed in the rank until the underlying misconduct/complaint is resolved in favour of the officer.

Answer 28

internally, or by the Special Investigations Unit (SIU), other police agencies, or by private information

Question 29

Sergeant/Detective - Staff sergeants may be reclassified to the rank of detective sergeant and sergeants may be reclassified to the rank of detective and vice versa, as deemed necessary by the

Answer 29

Chief of Police. Such reclassifications SHALL be published on Routine Orders.

Question 30

Reclassifications - The appraisal process includes constable reclassification from 3rd to 2nd, and 2nd to 1st class. The appraisals will be completed prior to the

Answer 30

officer being reclassified.

Question 31

Reclassifications - Constables holding the classification of 3rd and 2nd class are eligible for reclassification to the next higher constable classification after serving _________. Upon recommendation of a constable’s Unit Commander, the Chief of Police SHALL make a recommendation for reclassification to the Board.

Answer 31

twelve (12) months in their classification

Question 32

Reclassifications - For constables who are eligible for reclassification from 3rd to 2nd class, and 2nd to 1st class, a performance appraisal SHALL be completed by the assigned supervisory officer______ in advance of the reclassification date. No annual appraisal is required for constables being reclassified.

Answer 32

two (2) months

Question 33

Reclassifications - The time spent by constables on light duties for reasons such as _________ will be considered time served in the rank for reclassification purposes provided they are performing a policing function which is customarily performed by officers such as alternate response, station duty or divisional analyst.

Answer 33

pregnancy, sickness, or injury

Question 34

Reclassifications - In instances where a constable is absent from work due to an injury on duty, the period of absence will be counted as active service and the original eligibility date SHALL be used for reclassification purposes, provided that

Answer 34

 the minimum twelve (12) months required period of service between classifications has been met  the constable has returned to a policing function for at least ninety (90) days  the constable has been evaluated by supervisors and the evaluations indicate that the constable possesses the knowledge, skills and abilities required for reclassification Lateral entry constables from other Canadian police services who are eligible for reclassification to the next higher constable classification will undergo a performance appraisal after completing ninety (90) days in a policing function at a Toronto Police Service unit/division. Recommendations for reclassification will be effective on the date the officer completed one (1) year of active service in the rank/classification as per Procedure 14–30 Appendix A. Active service SHALL include time spent in the ranks at other Canadian police services prior to hire at the Toronto Police Service, as specified on the officer’s Conditional Offer of Employment. The recommended classification will need to be supported by the member’s Unit Commander and Staff Superintendent with approval by the Director of People and Culture.

Question 35

Withholding of Reclassification - A Unit Commander may recommend a constable be withheld from reclassification for a particular reason such as

Answer 35

unsatisfactory work performance.

Question 36

Withholding of Reclassification - Constables who are absent from work due to__________ will not be considered on active service. Such absences will not be considered as time served in the rank for reclassification purposes. Such constables will continue to be reconsidered for reclassification every________ and will not be eligible for reclassification until they have completed _________ of active service in the rank/classification.

Answer 36

parental leave, family care leave, long–term disability, central sick bank, suspension, or an off–duty injury ninety (90) days At least one (1) year

Question 37

Withholding of Reclassification - When recommending the withholding of a constable’s reclassification, the Unit Commander SHALL ensure____________ are immediately advised of the recommendation via e–mail. The Unit Commander SHALL then ensure a TPS 809 is completed and submitted to ___________, who SHALL ensure that the _______ is advised of the recommendation. If concurring with the recommendation, the Director, People and Culture will issue the official notification to the constable and the respective Unit Commander

Answer 37

Labour Relations and Employee Services Employee Services Director, People and Culture

Question 38

Withholding of Reclassification - Only the first and last page of the TPS 809 SHALL be completed when the withholding of the constable’s reclassification is the result of a

Answer 38

leave of absence.

Question 39

Withholding of Reclassification -Reclassification will be automatically withheld if a constable is

Answer 39

 the subject of a legal inquiry such as but not limited to an investigation by  the SIU;  the OIPRD; or  Professional Standards.  charged with a criminal offence  charges laid internally;  by the SIU;  other police agencies; or  by private information.  charged under the PSA

Question 40

Withholding of Reclassification - Unit Commanders SHALL ensure that Labour Relations and Employee Services are advised immediately by e–mail when any constable has been so charged. Charges laid internally, or by the SIU, other police agencies, or by private information, will also result in the

Answer 40

withholding of the reclassification. An officer will not be reclassified until the underlying misconduct/complaint is resolved in favour of the officer.

Question 41

Withholding of Reclassification - A constable whose reclassification is withheld may exercise their rights under Item 2 of the Memorandum of Understanding of the Uniform Collective Agreement. When a constable chooses to appeal or dispute a recommendation under this section, the constable SHALL notify their

Answer 41

Unit Commander and the Toronto Police Association within seventy two (72) hours of the time the constable was informed that the reclassification was being withheld.

Question 42

Civilian Members - Civilian positions have a qualifying period from _________, depending on the job classification.

Answer 42

six (6) months to one (1) year

Question 43

Civilian Members - Probationary civilians covered by Units “A”, “B” and “C” Collective Agreements SHALL be appraised on a TPS 535 at the conclusion of their 2nd and 4th months of employment. Civilian members covered by Units “D” and “E” Collective Agreements SHALL be appraised on a TPS 535 after completing 348 hours (equivalent of two (2) months) and 696 hours (equivalent of four (4) months). Civilians SHALL be appraised on a TPS 535 as follows

Answer 43

 six (6) month qualifying period – at the conclusion of the 2nd and 4th month in the new position  one (1) year qualifying period – at the conclusion of the 2nd, 4th and 10th month in the new position

Question 44

Civilian Members - The evaluation process for annual evaluations, probationary evaluations and reclassifications SHALL be in accordance with Appendix B. ____________must be taken into account when conducting a performance appraisal. Civilian members may respond to their annual evaluation by completing a____ within ______of being counselled or complete the appropriate section on the appraisal form.

Answer 44

Accommodation and accessibility needs TPS 649 ten (10) days