14-02 Evaluations, Reclassifications and Appraisals Flashcards
What is the Rationale?
The appraisal is based on demonstrated performance as it relates to behaviour, knowledge and skills that are important to the job performed by a Toronto Police Service member. In addition, it provides recognition and feedback, as well as identifying training and developmental needs.
Police Officers - Appraisals -
Details of the individual responsibilities and approval processes regarding performance appraisals for police officers are found in
Appendix A. Accommodation and accessibility needs must be taken into account when conducting a performance appraisal.
Police Officers - Appraisals - Police officers holding the rank of constable, sergeant/detective and staff/detective sergeant SHALL be subject to an annual
uniform performance appraisal during the month of their birth. The uniform performance appraisal process is a performance review emphasizing goal setting and measurement of achievement.
Police Officers - Appraisals - Officers will be evaluated by one supervisor who has supervised the officer for a minimum period of___________. Where possible, the same appraiser should assess the officer throughout the____________. The next level supervisor SHALL advise which officers a supervisor will be responsible for appraising. Prior to commencing an appraisal, the assigned appraiser SHALL review the officer’s appraisal from the previous year to ensure performance issues have been addressed. However, this review SHALL not influence the year–end rating of the current appraisal.
ninety (90) days
one (1) year appraisal period
Police Officers - Appraisals - The appraisal form SHALL remain in an officer’s unit personnel file for_______. At the end of the ______, the Unit Commander SHALL ensure that the appropriate appraisal form is forwarded to Employee Services.
five (5) years, five (5) year period
Police Officers -Transfers and Secondments - When an officer is permanently transferred into a unit after an appraisal has been initiated, the assigned appraiser will liaise with the officer’s ______. When a temporary transfer is for more than_____, the officer’s new supervisor will assume responsibility for the performance appraisal and will liaise with the officer’s former supervisor. However, if the transfer is for a period of six (6) months or less, the officer’s home unit will _______________. When an officer has transferred into a new unit, the appraiser SHALL review the unit/job specific duties/responsibilities for possible adjustment.
former supervisor
six (6) months
retain responsibility for the appraisal and SHALL liaise with the officer’s current supervisor
Police Officers -Transfers and Secondments - Unit Commanders who have been assigned responsibility for officers on secondment will be advised of those due for appraisal. In such cases, an appraisal will be completed in consultation with the
appropriate supervisor responsible for the seconded officer.
Police Officers - Generalist Constable Development Program - Constables assigned to the Generalist Constable Development Program SHALL be evaluated on their job performance within each training assignment. At the conclusion of each training period, a
TPS 528 SHALL be completed by the constable’s immediate supervisor. The TPS 528 will be completed in addition to the annual performance evaluation
Police Officers - Generalist Constable Development Program - Training activity checklists (TPS 526 and TPS 527) for the investigative and interpersonal skills segments of the program SHALL be maintained by the
constable to assist in tracking the activities participated in or demonstrated. Checklists will be reviewed by the supervisor and maintained in the officer’s personnel file.
Police Officers - Annual Uniform Performance Appraisal -
The annual uniform performance appraisal (annual appraisal) is for _____consisting of two (2) steps: _______________.
Constables being reclassified and probationary sergeants/detectives do not require an annual appraisal.
one (1) year
commencement of the appraisal process and the year–end summary
Police Officers - Commencement of the Annual Appraisal Process - This consists of
identifying any specific tasks unique to the officer’s current duties/responsibilities
discussing with the officer the sections on human rights, personal qualities, technical skills and core competencies, and
completing the development plan.
Police Officers - Year-End Summary -
After reviewing the officer’s unit/job specific duties/responsibilities and development plan, the appraiser will discuss the
human rights section with the officer, and comment and rate the officer on personal qualities, technical skills and core competencies. The appraiser will discuss the year–end summary with the officer.
Police Officers - Year-End Summary - Employee Services will forward a printout to each Unit Commander at the beginning of each month listing officers to be evaluated during the month. In addition, each unit will be responsible for providing the officer’s
performance report for the previous thirteen (13) police reporting periods to the Unit Commander.
Police Officers - Year-End Summary - Officers may respond to their annual appraisal by preparing a
TPS 649 within ten (10) days of being counselled.
Police Officers - Year-End Summary - Unit Commanders or, if applicable, the second in command, SHALL _______. In addition, Unit Commanders SHALL ensure appropriate action is taken where significant performance problems have been identified by the appraiser.
review the appraisal forms, make any appropriate comments and meet with the officer
Police Officers - Year-End Summary - When selecting officers for training or staff development opportunities, Unit Commanders, where appropriate, should take into consideration an officer’s
performance, development and career goals as outlined in the current and previous annual appraisals.
Probationary Performance Appraisals - Constable - The rank of constable SHALL have the following gradations in ascending seniority
4th class constable
3rd class constable
2nd class constable
1st class constable
Probationary Performance Appraisals - Constable - A performance appraisal SHALL be completed for probationary constables at the conclusion of Compressed Work Week (CWW) cycle 1 and 2 by the assigned coach officer and at the conclusion of CWW cycle 3, 5, 7 and 9 by the assigned supervisory officer with appropriate review and comment by the Unit Commander at each stage. One of the performance appraisals of a probationary constable SHALL be completed by the
Community Response Unit supervisor where the probationary constable completes their two CWW cycles.
Probationary Performance Appraisals - Constable -Reclassification from 4th to 3rd class will take place as part of the evaluation process for probationary constables. The Unit Commander will review the __________ and if the constable’s performance is deemed satisfactory, recommend reclassification.
Cadets–in–training who stand in the top 25% of their recruit class and pass all examinations without rewrite during the probationary training program SHALL be granted _______ towards reclassification from 4th to 3rd class constable subject to satisfactory performance during the probationary period.
final probationary constable performance appraisal
two (2) months service
Former Police Constables of the Service who did not continue as a police officer and have been rehired will undergo a performance appraisal after the completion of the 5th CWW cycle or the equivalent of six (6) months to determine appropriate classification as per Procedure 14–30 Appendix A. This is to be effective at the commencement of the 6th CWW. The recommended classification will be no higher than the rank level held prior to separation and must be supported by the member’s Unit Commander and Staff Superintendent with approval by the Director of People and Culture.
Sergeant/Detective - Constables promoted to the rank of sergeant or detective SHALL be on probation for a period of ___________. During the probationary period, duties SHALL be performed in uniform unless, otherwise directed in writing by the Chief of Police.
one (1) year from the date of promotion as published on Routine Orders
Sergeant/Detective - Probationary sergeants who are absent from work due to_______________ will not be considered on active service. Such absences will not be considered as time served in the rank. Such probationary sergeants will resume their probationary period and will not be eligible to be confirmed in the rank of sergeant until they have completed at least one (1) year of active service in the rank.
parental leave, family care leave, long-term disability, central sick bank, suspension, or an off-duty injury
Sergeant/Detective - Probationary sergeants/detectives will have a performance appraisal completed by the assigned supervisory officer prior to the completion of the _________ following promotion. No annual appraisal is required for probationary sergeants.
3rd, 6th and 10th month
Sergeant/Detective - Probationary sergeants/detectives will use the TPS 508 to ensure that ____________ are undertaken or reviewed during the probationary period. The TPS 508 will be completed in addition to the schedule for performance appraisals noted in this procedure.
critical supervisory experiences
Sergeant/Detective - Sergeants/detectives, who have satisfactorily completed their probationary period, including completion of all required supervisory training during their qualifying period, SHALL be
confirmed in the rank on the recommendation of the Chief of Police and approval of the Board.
Sergeant/Detective - During the probationary period, a Unit Commander may recommend a probationary sergeant not be confirmed in the rank of sergeant, due to ___________, in which case, sergeants or detectives may be reclassified to the rank of constable (1st class) on the recommendation of the Chief of Police and approval of the Toronto Police Services Board.
unsatisfactory work performance or conduct
Sergeant/Detective - When not confirming a sergeant in the rank, the Unit Commander SHALL ensure Labour Relations and Employee Services are immediately advised of the recommendation via e–mail. The Unit Commander SHALL then ensure a __________, who SHALL ensure that the Director, People and Culture is advised of the recommendation. If concurring with the recommendation, the Director, People and Culture will issue the official notification to the probationary sergeant concerned and the respective Unit Commander.
TPS 810 is completed and submitted to Employee Services
Only the first and last page of the TPS 810 SHALL be completed when a sergeant will not be confirmed in the rank due to the member being on a leave of absence.
Sergeant/Detective - Confirmation in the rank of sergeant will be automatically withheld if a probationary sergeant is
the subject of a legal inquiry such as but not limited to an investigation by
the Special Investigations Unit (SIU);
the Office of the Independent Police Review Director (OIPRD); or
Professional Standards
charged with a criminal offence
charges laid internally;
by the SIU;
other police agencies; or
by private information.
charged under the Police Services Act (PSA)
Sergeant/Detective - Unit Commanders SHALL ensure that Labour Relations and Employee Services are advised immediately by e–mail when any probationary sergeant eligible to be confirmed in the rank has been so charged. Charges laid___________, will also result in not confirming a sergeant in the rank. A probationary sergeant will not be confirmed in the rank until the underlying misconduct/complaint is resolved in favour of the officer.
internally, or by the Special Investigations Unit (SIU), other police agencies, or by private information
Sergeant/Detective - Staff sergeants may be reclassified to the rank of detective sergeant and sergeants may be reclassified to the rank of detective and vice versa, as deemed necessary by the
Chief of Police. Such reclassifications SHALL be published on Routine Orders.
Reclassifications - The appraisal process includes constable reclassification from 3rd to 2nd, and 2nd to 1st class. The appraisals will be completed prior to the
officer being reclassified.
Reclassifications - Constables holding the classification of 3rd and 2nd class are eligible for reclassification to the next higher constable classification after serving _________. Upon recommendation of a constable’s Unit Commander, the Chief of Police SHALL make a recommendation for reclassification to the Board.
twelve (12) months in their classification
Reclassifications - For constables who are eligible for reclassification from 3rd to 2nd class, and 2nd to 1st class, a performance appraisal SHALL be completed by the assigned supervisory officer______ in advance of the reclassification date. No annual appraisal is required for constables being reclassified.
two (2) months
Reclassifications - The time spent by constables on light duties for reasons such as _________ will be considered time served in the rank for reclassification purposes provided they are performing a policing function which is customarily performed by officers such as alternate response, station duty or divisional analyst.
pregnancy, sickness, or injury
Reclassifications - In instances where a constable is absent from work due to an injury on duty, the period of absence will be counted as active service and the original eligibility date SHALL be used for reclassification purposes, provided that
the minimum twelve (12) months required period of service between classifications has been met
the constable has returned to a policing function for at least ninety (90) days
the constable has been evaluated by supervisors and the evaluations indicate that the constable possesses the knowledge, skills and abilities required for reclassification
Lateral entry constables from other Canadian police services who are eligible for reclassification to the next higher constable classification will undergo a performance appraisal after completing ninety (90) days in a policing function at a Toronto Police Service unit/division. Recommendations for reclassification will be effective on the date the officer completed one (1) year of active service in the rank/classification as per Procedure 14–30 Appendix A. Active service SHALL include time spent in the ranks at other Canadian police services prior to hire at the Toronto Police Service, as specified on the officer’s Conditional Offer of Employment. The recommended classification will need to be supported by the member’s Unit Commander and Staff Superintendent with approval by the Director of People and Culture.
Withholding of Reclassification - A Unit Commander may recommend a constable be withheld from reclassification for a particular reason such as
unsatisfactory work performance.
Withholding of Reclassification - Constables who are absent from work due to__________ will not be considered on active service. Such absences will not be considered as time served in the rank for reclassification purposes. Such constables will continue to be reconsidered for reclassification every________ and will not be eligible for reclassification until they have completed _________ of active service in the rank/classification.
parental leave, family care leave, long–term disability, central sick bank, suspension, or an off–duty injury
ninety (90) days
At least one (1) year
Withholding of Reclassification - When recommending the withholding of a constable’s reclassification, the Unit Commander SHALL ensure____________ are immediately advised of the recommendation via e–mail. The Unit Commander SHALL then ensure a TPS 809 is completed and submitted to ___________, who SHALL ensure that the _______ is advised of the recommendation. If concurring with the recommendation, the Director, People and Culture will issue the official notification to the constable and the respective Unit Commander
Labour Relations and Employee Services
Employee Services
Director, People and Culture
Withholding of Reclassification - Only the first and last page of the TPS 809 SHALL be completed when the withholding of the constable’s reclassification is the result of a
leave of absence.
Withholding of Reclassification -Reclassification will be automatically withheld if a constable is
the subject of a legal inquiry such as but not limited to an investigation by
the SIU;
the OIPRD; or
Professional Standards.
charged with a criminal offence
charges laid internally;
by the SIU;
other police agencies; or
by private information.
charged under the PSA
Withholding of Reclassification - Unit Commanders SHALL ensure that Labour Relations and Employee Services are advised immediately by e–mail when any constable has been so charged. Charges laid internally, or by the SIU, other police agencies, or by private information, will also result in the
withholding of the reclassification. An officer will not be reclassified until the underlying misconduct/complaint is resolved in favour of the officer.
Withholding of Reclassification - A constable whose reclassification is withheld may exercise their rights under Item 2 of the Memorandum of Understanding of the Uniform Collective Agreement. When a constable chooses to appeal or dispute a recommendation under this section, the constable SHALL notify their
Unit Commander and the Toronto Police Association within seventy two (72) hours of the time the constable was informed that the reclassification was being withheld.
Civilian Members - Civilian positions have a qualifying period from _________, depending on the job classification.
six (6) months to one (1) year
Civilian Members - Probationary civilians covered by Units “A”, “B” and “C” Collective Agreements SHALL be appraised on a TPS 535 at the conclusion of their 2nd and 4th months of employment. Civilian members covered by Units “D” and “E” Collective Agreements SHALL be appraised on a TPS 535 after completing 348 hours (equivalent of two (2) months) and 696 hours (equivalent of four (4) months). Civilians SHALL be appraised on a TPS 535 as follows
six (6) month qualifying period – at the conclusion of the 2nd and 4th month in the new position
one (1) year qualifying period – at the conclusion of the 2nd, 4th and 10th month in the new position
Civilian Members - The evaluation process for annual evaluations, probationary evaluations and reclassifications SHALL be in accordance with Appendix B. ____________must be taken into account when conducting a performance appraisal.
Civilian members may respond to their annual evaluation by completing a____ within ______of being counselled or complete the appropriate section on the appraisal form.
Accommodation and accessibility needs
TPS 649
ten (10) days
