120.02- Management Information

Question 1

What is the purpose of Management information policy?

Answer 1

Predict workloads
determine staffing levels
determine resources needed for maintaining and preparing budgets

Question 2

List the 9 Administrative reports for NPD

Answer 2

1. Daily prisoner log
2. Personnel Analysis report
3. Attendance analysis report
4. Bi-weekly payroll report
5. Monthly Division productivity report
6. Monthly UCR/NIBRS reporting form
7. Monthly Budget reports
8. Quarterly Department report
9. Annual Department report

Question 3

Who is responsible for the Daily prisoner logs?

Answer 3

OIC of each shift

Question 4

How often are daily prisoner logs done?

Answer 4

Per incident

Question 5

What is the purpose of the daily prisoner log?

Answer 5

to summarize activities and arrests

Question 6

Who is responsible for the Personnel Analysis report?

Answer 6

Unit supervisor

Question 7

How often are Personnel Analysis done?

Answer 7

monthly

Question 8

What is the purpose of the Personnel Analysis report?

Answer 8

to summarize the production of each person on a shift

Question 9

Who is responsible for the attendance analysis report?

Answer 9

Unit supervisor

Question 10

How often are attendance analysis reports done?

Answer 10

monthly

Question 11

What is the purpose of the attendance analysis report?

Answer 11

summarize personnel attendance and the replacement costs associated with leaves of absence

Question 12

Who is responsible for the Bi-Weekly payroll report

Answer 12

Payroll clerk

Question 13

Who is responsible for Division productivity reports?

Answer 13

Division commanders and adminstrator

Question 14

What is the purpose of the Division productivity report

Answer 14

to show the productivity and status of each division as it pertains to the overall performance of the PD

Question 15

How often is the Division productivity report done?

Answer 15

monthly

Question 16

Who is responsible for the Monthly budget reports

Answer 16

City finance Department

Question 17

What is the purpose of the monthly Budget report?

Answer 17

to outline current budget and monthly expenditures impact on the fiscal year operation

Question 18

Who is responsible for the quarterly Department reports?

Answer 18

Chief and planning and budgeting adminstrator

Question 19

Who is responsible for the monthly UCR/NIBRS reporting forms?

Answer 19

Computer manager

Question 20

What is the purpose of the UCR/NIBRS reporting form?

Answer 20

to comply with RIGL 12-24-1

Question 21

Who is responsible for the Annual Department Report?

Answer 21

Chief and Planning and Budgeting Adminstrator

Question 22

What is the purpose of the Annual Department report?

Answer 22

to summarize activities of the Department for the past 12 months

Question 23

How are requests for new or revised forms made?

Answer 23

they are sent through the chain to the employees Division commander

Question 24

What needs to be included in a request for a new or revised form?

Answer 24

1. Justification
2. purpose
3. procedure
4. distribution
5. Draft copy

Question 25

What is a Division Commander looking for when reviewing requests for a new or revised form?

Answer 25

1.

2. if any current forms can be used in place of the new or revised formpossible conflicts

Question 26

Who can approve the new or revised form?

Answer 26

Chief or his designee