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SFS 2018-19 > 11.2, Materials Management > Flashcards

11.2, Materials Management Flashcards

1
Q

The petty cash fund is used for minor purchases of up to $_______, excluding sales tax, per purchase.

A

$50

HPM 11.2, Chapter 2

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2
Q

True or False: the petty cash fund may be used to purchase goods for social events.

A

False

HPM 11.2, Chapter 2

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3
Q

The total change fund shall be limited to $______.

A

$100

HPM 11.2, Chapter 2

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4
Q

The total petty cash fund shall be limited to $______.

A

$200

HPM 11.2, Chapter 2

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5
Q

Overall responsibility for the change fund and petty cash fund rests with __________.

A

The commander

HPM 11.2, Chapter 2

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6
Q

The Department and the State Controller critically review petty cash expenditures and will deny payment for prohibited items or items not considered _________________.

A

Essential to state operations

HPM 11.2, Chapter 2

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7
Q

True or False: in the event that items available from supply services are back-ordered and critical to operation, petty cash may be used.

A

True

HPM 11.2, Chapter 2

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8
Q

If a petty cash purchase receipt does not identify the item purchased or the vendor (or if a receipt is not provided), a _______ form must be used.

A

Std. 439, Disbursement Voucher

HPM 11.2, Chapter 2

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9
Q

When are petty cash or change fund shortages required to be reported to Fiscal Management Section.

A

The first business day following the discovery of the shortage.

(HPM 11.2, Chapter 2)

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10
Q

Commands shall use the ______ form when ordering items listed in the Supply Services Catalog.

A

CHP 41, Supply Requisition

HPM 11.2, Chapter 6

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11
Q

True or False: when processing requisitions for ammunition, a separate CHP 41 is required for receipt confirmation.

A

True

HPM 11.2, Chapter 6

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12
Q

Requisitions are submitted to Supply Services on a __________ basis.

A

Quarterly

HPM 11.2, Chapter 6

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13
Q

A CHP 41 for ammunition received by the Area shall be returned to Supply Services within ______ days.

A

10 days

HPM 11.2, Chapter 6

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14
Q

A damaged item delivered by a common carrier shall be acknowledged on the bill of lading by the __________ before being accepted.

A

Carrier’s driver

HPM 11.2, Chapter 6

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15
Q

True or False: the CHP may issue flares to a person who has appropriately used his or her own flares as a traffic warning of an accident or other hazard.

A

True

HPM 11.2, Chapter 6

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16
Q

True or False: commands are not required to submit a CHP 41, Supply Requisition for the initial supply of Redi-Refs each year.

A

True

HPM 11.2, Chapter 6

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17
Q

What items must be ordered on a separate CHP 41 due to processing requirements?

A

Ammunition and Redi-Refs

HPM 11.2, Chapter 6

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18
Q

_____________ requisitions are made outside of the routine schedule.

A

Miscellaneous

HPM 11.2, Chapter 6

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19
Q

Commands have _______ days to complete annual equipment inventories and submit them to Division.

A

60 days

HPM 11.2, Chapter 8

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20
Q

Commands shall immediately prepare and submit a ________ form to Fiscal Management Section, Inventory Control Unit, when any changes are made to their inventory.

A

CHP 266, Credit Memo

HPM 11.2, Chapter 8

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21
Q

How often should all equipment be serviced?

A

Annually

HPM 11.2, Chapter 8

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22
Q

Equipment, whether major, sensitive, or minor, that is no longer needed or used by a command is considered ____________ equipment.

A

Surplus equipment

HPM 11.2, Chapter 8

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23
Q

Equipment that is in useable condition, whether obsolete or not is considered _____________ equipment.

A

Serviceable equipment

HPM 11.2, Chapter 8

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24
Q

Equipment that can no longer be profitably used because it is in a poor or junk-like condition is considered ____________ equipment.

A

Unserviceable equipment

HPM 11.2, Chapter 8

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25
Q

No equipment, whether major, sensitive, or minor, shall be discarded without prior approval of _____________.

A

Business Services Section, Supply Services Unit

HPM 11.2, Chapter 8

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26
Q

Upon receiving approval to discard unserviceable equipment, the item(s) shall be discarded within ________ days.

A

20 days

HPM 11.2, Chapter 8

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27
Q

True or False: prior to disposal of equipment, any state identification (including numbered tags) must be removed.

A

True

HPM 11.2, Chapter 8

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28
Q

True or False: the Department may allow an employee to reimburse the CHP (at current replacement cost) for loss or damage of state-owned equipment or property.

A

True

HPM 11.2, Chapter 8

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29
Q

True or False: if an employee agrees to reimburse the Department for lost or damaged equipment, the Department may, at the commander’s discretion, nevertheless initiate adverse action against the employee.

A

False (shall not initiate adverse action)

HPM 11.2, Chapter 8

30
Q

Any employee aware of circumstances indicating that CHP-owned equipment or property has been lost, damaged, or destroyed shall notify ________ as soon as practical.

A

His or her commander

HPM 11.2, Chapter 8

31
Q

Equipment or work attire used by law enforcement personnel for protecting themselves or the public or to assist with performing related duties is known as __________.

A

Personal Protective Equipment (PPE)

HPM 11.2, Chapter 10

32
Q

Equipment or attire worn over, in place of, or in addition to, regular clothing which is necessary to protect the employee’s health and welfare is known as ____________.

A

Safety Equipment

HPM 11.2, Chapter 10

33
Q

Inspection and accounting for uniformed safety equipment/PPE shall be conducted in conjunction wth ____________.

A

The employee’s annual performance appraisal.

HPM 11.2, Chapter 10

34
Q

Inspection of the employee’s protective equipment/PPE is documented on the _______ form.

A

CHP 311, Annual Safety/Protective Equipment Inspection (locted in ETRS)

(HPM 11.2, Chapter 10)

35
Q

True or False: officers may substitute certain pieces of privately-owned equipment for available state-issued equipment.

A

True

HPM 11.2, Chapter 10

36
Q

Under what circumstances will the Department repair or maintain privately-owned equipment?

A

When damaged in the line of duty (CVC 2259)

HPM 11.2, Chapter 10

37
Q

All PPE, safety equipment, or other state property issued to employees by the Department (except weapons) shall be documented on the ______ form.

A

CHP 81, Receipt of State Property (located in ETRS)

HPM 11.2, Chapter 10

38
Q

Following a permanent or temporary separation from the Department, an employee’s state-issued property shall be forwarded to SSU within ______ days.

A

30 days

HPM 11.2, Chapter 10

39
Q

When separations from the Department are for a period less than 12 months, the returned property shall be retained _________.

A

By the employee’s commander

HPM 11.2, Chapter 10

40
Q

Returned service weapons are shipped to ________ and documented on a ________ form.

A

The CHP Academy; CHP 125, Weapons Control Memorandum

HPM 11.2, Chapter 10

41
Q

How long shall unclaimed non-perishable property be held at the Area/Division office?

A

90 days, unless claimed by the owner

HPM 11.2, Chapter 13

42
Q

How shall unclaimed perishable commodities and hazardous or contaminated property be handled?

A

Disposed of locally

HPM 11.2, Chapter 13

43
Q

How are unclaimed weapons (including knives) disposed of?

A

Shipped to the Academy Weapons Control Unit

HPM 11.2, Chapter 13

44
Q

How is unclaimed cash handled?

A

Converted to a money order and forwarded to Fiscal Management Unit

(HPM 11.2, Chapter 13)

45
Q

How shall unclaimed jewelry or valuables be handled?

A

Stored and disposed of in accordance with procedures described in HPM 70.1, Chapter 9

(HPM 11.2, Chapter 13)

46
Q

What form is used to track unclaimed property?

A

CHP 266B, Credit Memo - Unclaimed Property

HPM 11.2, Chapter 13

47
Q

What form is used by a person claiming to be a rightful owner of property?

A

CHP 36, Evidence/Property Receipt/Report

HPM 11.2, Chapter 13

48
Q

How long does Supply Services Unit retain unclaimed property after the Area/Division 90-day holding period?

A

Six months or until the property is claimed by the owner

HPM 11.2, Chapter 13

49
Q

Badges shall be forwarded by the command with a _________ form to Business Services Section for replacement of the rank designation ribbon when an employee is promoted or demoted.

A

CHP 511, Badge Transmittal

HPM 11.2, Chapter 20

50
Q

Only ________ should be used to clean badges.

A

Mild soap and water

HPM 11.2, Chapter 20

51
Q

Uniformed employees __________ (should/shall) wear a safety recognition award nameplate with the uniform shirt or green dress jacket.

A

Shall

HPM 11.2, Chapter 22

52
Q

Nameplates are requested from _____________.

A

Business Services Section

HPM 11.2, Chapter 22

53
Q

A _____________ form is used to request a nameplate.

A

CHP 512, Nameplate Requisition

HPM 11.2, Chapter 22

54
Q

True or False: a departmentally-issued nameplate may be retained by the employee upon separation from the Department.

A

True

HPM 11.2, Chapter 22

55
Q

True or False: damaged or defective nameplates are repairable.

A

False

HPM 11.2, Chapter 22

56
Q

What are the three categories for equipment?

A

Major, sensitive, and minor

HPM 11.2, Chapter 8

57
Q

Equipment with a unit cost of $5,000 or more (including tax, freight, etc.) is considered _________ equipment.

A

Major

HPM 11.2, Chapter 8

58
Q

Equipment with a unit cost of less than $5,000 but requires stringent accountability controls is considered __________ equipment.

A

Sensitive

HPM 11.2, Chapter 8

59
Q

Equipment with a unit cost of less than $5,000 that does not require stringent accountability controls is considered _________ equipment.

A

Minor

HPM 11.2, Chapter 8

60
Q

What types of equipment are assigned CHP numbered decals?

A

Major and Sensitive

HPM 11.2, Chapter 8

61
Q

_________ equipment has unnumbered decals affixed to it.

A

Minor

HPM 11.2, Chapter 8

62
Q

Federally funded equipment (e.g. EMT kit, aircraft, and communications equipment) is assigned what type of numbers?

A

X-Numbers

HPM 11.2, Chapter 8

63
Q

Equipment purchased with assent forfeiture funds is assigned what type of numbers?

A

AF-Numbers

HPM 11.2, Chapter 8

64
Q

Equipment received through the Federal Excess Property Program is assigned what type of numbers?

A

SF-Numbers

HPM 11.2, Chapter 8

65
Q

What agency approves the acceptance of donated property?

A

Department of Finance

HPM 11.2, Chapter 8

66
Q

No property transferred from another state department shall be accepted, or transfer signed, except when specifically authorized by _________.

A

CHP Headquarters

HPM 11.2, Chapter 8

67
Q

When conducting an annual inventory, how many copies of the equipment list are sent to each command?

A

Two

HPM 11.2, Chapter 8

68
Q

If, during the annual inventory, an item is found that is not on the equipment list, what form is issued to document the item?

A

CHP 24, Physical Inventory Adjustment Request

HPM 11.2, Chapter 8

69
Q

How many consecutive inventory reporting cycles must pass before an “R” numbered piece of equipment is removed from a command’s inventory?

A

Five

HPM 11.2, Chapter 8

70
Q

How many consecutive inventory reporting cycles must pass before regular-numbered equipment is removed from a command’s inventory?

A

Three

HPM 11.2, Chapter 8

SFS 2018-19 (54 decks)

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