106 General Administration Fundamentals Flashcards
Discuss the organizational structure and the duties of the CO
Number one in charge of the command, reports to the Wing and controls how the squadron is run according to SOP
Discuss the organizational structure and the duties of the XO
Supports the CO in decision making and helps run the administrative side of a squadron
Discuss the organizational structure and the duties of the Command Master Chief
Number three in charge of the command, backs up the CO and XO and bridges the gap between them and the enlisted personnel, only in commands over 250 people.
Discuss the organizational structure and the duties of the Department Head
Heads up a department and takes care of the group; reports to XO/CO
Discuss the organizational structure and the duties of the CMEO/EOPS
Command Managed Equal Opportunity Representative. Provides equal opportunity training to ensure that personnel are informed of billets/jobs available and no favorites are played
Discuss the organizational structure and the duties of the Division Officer
Oversees the division of a department and reports to the Department Head
Discuss the organizational structure and the duties of the LCPO/LPO
Leading Chief Petty Officer/Leading Petty Officer. All enlisted personnel in the department report to the LPO/LCPO who reports to the Div O
Discuss the organizational structure and the duties of the Work Center Supervisor
Typically a second class, supervises thirds and below in day-to-day tasks. Mentors personnel and is the first line of problem-solving
Discuss the organizational structure and the duties of the CACO
Casualty Assistance Calls Officer- is the official representative of the Secretary of the Navy who provides information, resources and assistance to the PNOK and SNOK in the event of a casualty. Their full time responsibility and mission is to assist families during a difficult time and ensure they receive the benefits and entitlements due.
Discuss the organizational structure and the duties of the SAPR
Sexual Assault Prevention/Response. Handles all sexual assault-related incidences and ensures that personnel are taken care of through the proper channels
Discuss the organizational structure and the duties of the Ombudsman
Link between families and command personnel. Answers questions squadron families may have and takes care of the family if the squadronmate is deployed
Discuss the organizational structure and the duties of the Financial Specialist
Provides Financial Counseling to members of the command
Discuss the organizational structure and the duties of the DAPA
Drug/Alcohol Program Advisor. Pretty self-explanatory
Discuss the organizational structure and the duties of the Security Manager
Keeps CO informed of security matters and makes sure personnel are handling information and materials in concurrence with their respective Security Clearance
Discuss the organizational structure and the duties of the CCC
Command Career Counselor- help Sailors explore and evaluate their education, training, work history, interest, personal traits, and physical capacities and limitations.
Discuss the purpose and general rules for Personnel Counseling
Special times and circumstances when someone just needs help
Discuss the purpose and general rules for Performance Counseling
Consists of constructive criticism and workplace intervention to ensure better work performance
Describe the effects of enlisted evaluations of Types of Discharges
1.Honorable-requires a good to excellent service rating, can be one of 2 types: separation for disability or separation for gallantry or heroism
Describe the effects of Perform To Serve (PTS)
PTS attempts to look at Sailors fleetwide and select the best based on their evaluations. It fires Sailors from “overmanned” ratings and tries to either transfer them to “undermanned” ratings or gets them out of the Navy completely.
Describe the effects of Advancement
Based on evaluations, both the number of and the quality of (early promote is worth more than promotable, etc) and the score earned on the advancement test. Evaluations take into account qualifications achieved, volunteer time, awards received, education completed and essentially what you’ve done at the command.
Describe the effects of Good Conduct Awards
Every three years a Good Conduct Award is earned as long as on your eval you have no marks below a 2.0.
Describe the effects of Eligibility for Reenlistment
As long as your evaluation average is above a 3.0 when it comes time to reenlist, you are eligible.
Describe the effects of Assignment
Good evaluations are required, as well as an express desire and a “package” is put together to be transferred to billets such as schools, instructor duty, etc.
Describe the effects of Aircrew Qualification
To be an Aircrewman, you must be qualified, not only for NATOPS, but also for the command you are in. There’s a syllabus to follow so you can demonstrate the ability to learn the information needed throughout our spectrum
Explain the use of a Naval Message
Brief messages most commonly used to get stuff done
Explain the use of E-Mail
Electronic mail.
Discuess MILPERSMAN 1220-020
Introduction to processess/topics necessary to support the war fighting requirement of our Navy. NAWS!
Discuss and demonstrate NKO usage
Advancement info, online classes to become somewhat familiarized with various subjects, etc.
Explain a Page 2
Record of Emergency Data
Explain a Page 4
Enlisted Qualifications History
Explain a Page 13
Administrative remarks; deal with situations that arise
State the purpose of the EDVR
Enlisted Distribution Verification Report-Monthly summary of the manning of a command. What’s been going on, whether we need more people.
Explain the PRD/EAOS
Projected Rotation Date-The date you are set to change commands.
Explain Extensions
An Extension is usually applied under certain circumstances. I.E. The 2 year extension some people had to sign for the P-8 pipeline.
Explain a P/6 code
Identifies the rules applied to calculation of Navy Manning Planning (NMP) for each rating.
Explain a Security Clearance
Depending on the job you have, you may need a Security Clearance. The level of classification you may need is what determines your level of clearance.
Explain a Special Duty Assignment Pay (SDAP)
Depending on what job you have, you may be eligible for extra pay. BAH, BAS and Hazardous Duty pay are all types of SDAP, as well as flight pay and SAR pay.
Explain the procedures for changing the Enlisted Distribution Verification Report (EDVR)
CO submits a summary to the people in charge of EDVR and asks for the changes
Explain the use of a Report and Disposition of Offenses (NAVPERS Form 1626/7)
Page 7 of an Enlisted Service Record. Records Courts-Martial and NJP events which affect pay.
Discuss the importance of an Operations Report (OPREP)
Only report of a command’s operations and achievements that is permanently retained.
Discuss the importance of a Movement Report (MOVEREP)
A ship usually sends these up the chain before leaving port just to make sure everyone knows what’s going on and we have a firm grasp of a ship’s Plan of Action and where they’re going.
Discuss the importance of a Logistical Report (LOGREP)
A report containing a list of supplies a command has and a list of what they need. Basically a huge shopping list.
Discuss the importance of a Status of Resources and Training System (SORTS)
A capabilities-based readiness report to show what commands are ready for which mission.
Discuss the importance of a Situational Report (SITREP)
Used by any unit OIC, CO or other commander to notify higher authority on OPREP-3 level incidents.
Discuss the significance of Required Operational Capability (ROC) and Projected Operational Environment (POE) as it pertains to the OPNAVINST 3120.32
ROC- required operational capabilities determing unit’s total manpower.
