104 ADMINISTRATIVE FUNDAMENTALS Flashcards
Who may sign evaluation reports for E5 and below as an enlisted reporting senior?
An enlisted OIC in grade E9 or civilians in command positions graded GS-9 through GS-12.
Who can sign reports on E4 and below personnel?
Chief petty officers (CPOs) or senior chief petty officers (SCPOs).
What grade must a civilian equivalent be to sign reports for E1 to E9?
GS-13 or equivalent.
Who signs evaluation reports if not covered by specific enlisted reporting senior rules?
A senior in the chain of command with authority over the member.
What is the purpose of including raters and senior raters in evaluations for E6 and below?
To ensure Navy senior enlisted and junior officer supervisors are part of the process.
Who can serve as a rater for E1-E4 personnel?
An E6 or civilian equivalent.
What is the preferred rater for E5-E6 personnel?
A Navy chief petty officer (CPO).
When can a military or civilian supervisor rated E7 or higher serve as a rater for E5-E6?
If no Navy CPO is available within the command.
Who typically serves as the senior rater for an evaluation?
The member’s division officer or department head.
When can the senior rater be omitted from an evaluation?
When the reporting senior is the rater’s immediate supervisor.
Who determines the methods for performance counseling?
The commanding officer (CO) or officer in charge (OIC).
When must performance counseling be provided?
At the mid-point of the periodic report cycle and when the report is signed.
Where is the mid-term performance counseling schedule listed?
Chapter 19 of the EVAL Manual.
Who conducts performance counseling?
A supervisor who participates in the member’s EVAL, CHIEFEVAL, or FITREP preparation.
What are the objectives of performance counseling?
To provide feedback, motivate, and assist improvement.
What should performance counseling focus on?
A fair assessment of performance and capabilities, identifying strengths and addressing significant weaknesses.
What forms are used as counseling worksheets?
FITREP, CHIEFEVAL, and EVAL forms.
What must counselors avoid promising during counseling?
A future promotion recommendation.
What are the three types of performance reports?
Regular, Concurrent, and Operational Commander reports.
What is the purpose of Regular reports?
To form the foundation of the performance record, submitted periodically per Table I and other specified occasions.
What do Concurrent reports document?
Significant performance in additional duty (ADDU) or temporary additional duty (TEMADD) status.
Who cannot submit a Concurrent report?
Anyone in the regular reporting senior’s direct chain of command.
What is required for a Concurrent report to be valid?
It must be countersigned by the regular reporting senior.
Who can submit Operational Commander reports?
Operational commanders who are not the regular reporting seniors, on COs or OICs.
What do administrative blocks in reports identify?
The report itself, its context, and additional details for detailers and selection boards.
What software helps prevent incorrect entries in administrative blocks?
NAVFIT 98A.
What does the 5.0 trait grade represent?
Performance far above standards, notable for exemplary or leadership quality.
What does the 1.0 trait grade indicate?
Generally poor or unsatisfactory performance not improving.
What range should most trait grades fall within?
2.0 to 4.0.
Why should reporting seniors avoid arbitrarily high trait grades?
It skews summary group averages and complicates promotion recommendation allocation.
What should comments in the comments block be based on?
Verifiable facts.
What is allowed in the comments block regarding peer comparison?
Numerical ranking among peers.
What types of enclosures are permitted with a report?
Endorsed member statements, flag officer endorsements, civilian/foreign letter reports, or classified letter-supplements.
What must be substantiated in the comments block?
All 1.0 grades, three 2.0 grades, and any grade below 3.0 in Character or Command/Organizational Climate/Equal Opportunity.
When is a report considered adverse?
If it includes a “Significant Problems” promotion recommendation, a recommendation against retention, or comments on persistent weaknesses.
What writing style is preferred for the comments block?
Bullet style with direct, factual content.
What should be avoided in the comments block?
Preambles, puffed-up adjectives, and stock comments.
What should promotion recommendations align with?
Performance trait grades and the Individual Trait Average.
What does a “Promotable” recommendation signify for enlisted personnel?
The commanding officer’s official recommendation for advancement.
What performance mark corresponds to an “Early Promote” recommendation?
4.0.
What defines a summary group?
Members in the same pay grade and promotion status receiving the same report type from the same reporting senior on the same date.
What must accompany a batch of reports mailed to NAVPERSCOM?
A summary letter marked “For Official Use Only” with member details and promotion distribution.
What contact information is required on the summary letter?
The command point of contact’s e-mail address and telephone number.
When may FITREPs, CHIEFEVALs, and EVALs address misconduct?
When established through reliable evidence to the reporting senior’s satisfaction.
What must members sign unless impossible?
All Regular reports.
What right does a member have regarding their report?
To submit a statement to the record within 2 years.
Who endorses a member’s statement before forwarding to NAVPERSCOM?
The original reporting senior.
What responsibility do COs have in the counseling program?
To guide the program and monitor counselor performance and results.
What exceptions exist for Regular report coverage?
Enlisted initial entry training and other limited circumstances.
How should counselors handle minor weaknesses during counseling?
Avoid dwelling on them, focusing instead on significant issues.
What additional role can a regular reporting senior play with a Concurrent report?
Make it the Regular report for the period if continuity is maintained.
What happens if NAVPERSCOM detects incorrect entries in a report?
The report may be returned to the reporting senior for correction.
What formats are used for naval correspondence?
Standard letter, endorsements, and memorandums.
When is the standard letter format used?
For official correspondence with DOD addressees or outside users like the Coast Guard who adopt it.
What is the purpose of an endorsement?
To forward comments, recommendations, or information when a letter is transmitted “Via” an activity.
How is a memorandum typically used?
For informal correspondence within or between DON activities on routine business.
What does NAVPERS 1070/602 Part I serve as?
An application for dependency allowances capturing military spouse data.
What information does NAVPERS 1070/602 Part II provide?
Emergency data including persons to notify, death gratuity recipients, and insurance details.
What is recorded on NAVPERS 1070/880?
Awards in chronological order with award number, date, authority, and advancement points.
When is NAVPERS 1070/880 submitted to the OMPF?
Upon reenlistment or retirement.
What does NAVPERS 1070/881 document?
Chronological training, education, and qualification history including civilian and military education.
What is the purpose of NAVPERS 1070/613 (Page 13)?
To record significant miscellaneous entries not covered elsewhere.
What is the purpose of the Uniform Code of Military Justice (UCMJ)?
To promote good order and discipline and provide a basis for justice in the Armed Forces.
Who is responsible for upholding the UCMJ?
All members of the Armed Forces.
Which groups are subject to the UCMJ?
Regular and reserve component members, Fleet Reserve, National Guard when federalized, and others in specific circumstances.
Who composes a summary court-martial?
One active-duty commissioned officer, rank O-3 or higher.
What is the lowest authority to convene a summary court-martial?
A battalion commander or equivalent.
What punishments can a summary court-martial not impose?
Confinement over one month with hard labor, restriction over two months, or forfeiture of more than one month’s pay.
Can a member refuse a summary court-martial?
Yes, except aboard ship, opting instead for a special or general court-martial.
What does a special court-martial consist of?
A military judge alone or with at least three active-duty members.
Who can convene a special court-martial?
A squadron or battalion commander or equivalent.
What is the maximum confinement a special court-martial can adjudge?
Six months.
What composes a general court-martial?
A military judge alone or with at least five impartial active-duty members.
Who typically has authority to convene a general court-martial?
A commanding general of a division, wing, or base.
What punishments can a general court-martial impose?
Any not forbidden by the UCMJ.
What is the value of Non-Judicial Punishment (NJP) to a commander?
It enables maintaining good order and discipline.
What offenses warrant NJP?
Minor offenses where the maximum sentence at a general court-martial excludes dishonorable discharge or confinement over one year.
What right does an accused have before NJP is imposed?
To demand trial by court-martial instead.
How can an accused appeal NJP?
By submitting a written statement within five days through the chain of command.
What is the Marine Corps stance on sexual assault?
It’s a criminal act incompatible with DON core values, subject to court-martial and administrative separation.
How does the Marine Corps address sexual harassment?
Through leadership and supervisory action to maintain mutual respect and eliminate it.
What is the Marine Corps policy on equal opportunity?
To provide it for all members based on merit, without regard to race, color, creed, sex, age, or national origin.
What is prohibited under the Marine Corps hazing policy?
Engaging in, consenting to, or condoning hazing, with violations subject to UCMJ Article 92.
How is fraternization defined in the Marine Corps?
As relationships between grades that violate good order, discipline, and mutual respect.
What behavior might be considered fraternization?
Undue familiarity, such as calling seniors by first name or officers dating enlisted personnel.
What is the goal of the Marine Corps suicide prevention programs?
To reduce suicide risk, minimize its effects on readiness, and preserve mission effectiveness.
What should be included in a member’s contribution to performance counseling?
An assessment of their own performance and capabilities.
What limitation exists on Operational Commander reports?
They are optional and only apply to COs or OICs.
What must a reporting senior do if a member’s statement doesn’t meet requirements?
Counsel the member and forward it with an endorsement if unchanged.
