1000 Personnel Flashcards
Candidates will be evaluated based on merit, ability, competence and experience, in accordance with the high standards of integrity and ethics valued by the Department and the community.
1000
A candidate’s qualifications will be assessed on a case-by-case basis, using a totality-of-the-circumstances framework.
1000
Entry-level firefighter training should meet the minimum standards outlined in National Fire Protection Association (NFPA) 1001 Standard for Firefighter Professional Qualifications.
1000
Within one year of appointment to a supervisory position, all supervisors should attend the Sergeants and/or Captains Academy that includes training on the completion of performance evaluations.
1000
At the beginning of the rating period, each supervisor should discuss the tasks of the position, standards of performance expected and the evaluation rating criteria with each employee.
1000
When a non-probationary employee’s job performance falls below the established standards of the job, the supervisor should, as soon as practicable but at least 90 days prior to the end of the annual evaluation period, advise the employee in writing in order to provide an opportunity for the employee to improve performance.
1000
Probationary firefighters shall be evaluated daily, weekly, and monthly by the Training Division during the orientation period and by their assigned company officer during the remainder of the probationary period.
1000
Performance evaluation reports shall be completed as defined by the Human Resources by specific job classification for all other full-time personnel during the probationary period.
1000
If an employee is transferred from one assignment to another in the middle of an evaluation period and less than six months have transpired since the transfer, an evaluation shall be completed by the current supervisor with input from the previous supervisor.
Transfer
A special evaluation may be completed any time the rater and the rater’s supervisor believe one is necessary due to employee performance deficiencies.
1000
After the supervisor finishes the discussion with the employee, the signed performance evaluation report should be forwarded to the rater’s supervisor for review.
1000
The second-level supervisor should review the evaluation for fairness, impartiality, uniformity, and consistency, and evaluate the first-level supervisor on the quality of the ratings provided to the employee.
1000
The following conditions will be used in evaluating members for transfer:
A. Vacancies
B. Mutually agreed upon transfer requests
If a member requests a transfer, then the member shall complete a transfer request form and submit it through the chain of command.
1000
All transfers are subject to approval by the Fire Chief.
1000
The policy and procedures for all positions may be waived for temporary assignments, for emergency situations or for training in accordance with any applicable collective bargaining agreement.
1000
It is the policy of the Midwest City Fire Department to develop unique position descriptions for each assignment within an established rank or classification.
1000
The Human Resources will generally develop and maintain classification specifications
1000
Position descriptions should be reviewed prior to hiring to ensure the candidate’s knowledge, skills, and abilities are consistent with the current performance expectations of the position.
1000
To increase member job satisfaction and retain quality members, the Department shall ensure each member understands his/her career track and the opportunity for career advancement.
1000
If a new hire does not have any firefighting certifications, a Firefighter 1 academy will be completed in their orientation period.
1000
The priority of professional development and training approval is to support the Labor/Management agreement and vision for positional preparation and promotional eligibility outlined in Article 14.
1000
Professional development and training beyond Fire Officer 3 may include approved Midwest City Fire Department Incident Command trainer training.
1000
All members should be punctual and be ready to immediately perform their duties at the assigned time.
1000
Members may stand by for other members at their station subject to the approval of their immediate superior and Shift Commander.
1000
Company Officers shall remain on-duty until change-of-crew unless they are relieved or otherwise directed by a Shift Commander. Company Officers may not be absent from their place of assignment without the specific permission of a Shift Commander.
1000
Any member who is going to be absent or tardy from his/her duties shall notify their Commanding Officer as soon as possible. This notification shall, as a minimum, inform their Commanding Officer 30 minutes prior to their scheduled reporting time.
1000
Upon receipt of an emergency recall, without delay, members should secure and/or stabilize their home and family, and report for duty at the appropriate work location.
1000
Members shall recognize the potential for emergency recall and take measures in advance to properly prepare their families.
1000
Any Company Officer may relieve a member under his/her command from duty, when, in the Company Officer’s judgment, an alleged offense committed is sufficiently serious to warrant immediate action.
1000
Automatic aid - Apparatus and firefighters who are dispatched automatically by contractual agreement between two fire departments, communities, or fire districts.
1000
Mutual aid - Apparatus and firefighters who are dispatched, upon request, by the responding fire department. Mutual aid is defined by a signed contractual agreement between the Midwest City Fire Department and neighboring jurisdictions.
1000
The Fire Chief or any other chief officer, Shift Commander or Incident Commander (IC) may initiate an emergency recall by providing Emergency Communications Center or other designated resource with brief information regarding the emergency, where members are to report for duty and the name or names of personnel required.
1000
Firefighters should reply to an emergency recall immediately or provide notification within 10 minutes with their status and estimated time of arrival.
1000
The Executime time tracking system will enable non-exempt employees to more accurately keep track of working hours
1000
The Fair Labor Standards Act (FLSA) requires employers to keep certain records for employees.
1000
Adjustments to hours and leave must be posted by the Payroll Administrator to avoid errors and omissions that may occur.
1000
24 hour employees shall clock in and out from 6:31am to 7:00 am – any variance before and after this rounding rule requires notification to the supervisor or payroll administrator.
1000
8 to 10 hour employees shall clock in and out within 7 minutes
1000
Payperiods end Wednesday at midnight for 8 to 10 hour employees and 7:00 am Thursday for 24 hour employees.
1000
It is of utmost importance all leave requests, overtime requests, exchange time, injury leave, “OF” requests and any other time issues are entered correctly by the supervisor before 10:00 am on payroll submission weeks (every other week).
1000
New hires to the Midwest City Fire Department are not eligible for exchange time while they are still working to complete their probationary new hire material and been released from probation.
1000
Employees who have not completed their new hire probationary year of employment with the Midwest City Fire Department shall not be eligible for overtime.
1000
The Fire Chief or the authorized designee should develop a plan for the fair distribution of both the workload and the income opportunity if a plan is not stipulated in the collective bargaining agreement. The plan should consider the City’s interest in managing overtime costs.
1000
Employees classified as non-exempt by the Fair Labor Standards Act (FLSA) are not authorized to volunteer work time to the Department.
1000
Employees should submit all overtime compensation requests to their immediate supervisor as soon as practicable for verification and forwarding to the Administration Division.
1000
Where two or more employees are assigned to the same incident or activity, and the amount of time for which compensation is requested varies between the employees, the Shift Commander or other approving supervisor may require each employee to include the reason for the variation on the overtime compensation request.
1000
Members who are approached with monetary donations following major disasters shall direct the person or entity to the Administration Division for instruction on proper ways to donate.
1000
At no time shall a member consider a gift of the heart as a personal present.
1000
Supervisors shall ensure that all formal and informal complaints are documented on a complaint form.
1000
A supervisor who becomes aware of alleged misconduct shall take reasonable steps to prevent aggravation of the situation.
1000
Follow-up contact with the person who made the complaint should be made within 24 hours of the Department receiving the complaint.
1000
It is the policy of the Midwest City Fire Department to allow members to engage in employment other than with the Department if the employees are in accordance with Article 13 of the current Collective Bargaining Agreement.
1000
Personal projects shall only be conducted after 5:00 p.m. Monday through Friday, and after 12:00 p.m. during the weekends.
1000
Employees may take as much time as needed to vote but only up to two hours of that time will be paid. Exceptions to this will be at the Assistant Chief’s discretion.
1000
The annual fitness evaluation will consist of the Functional Capacity Evaluation (FCE) and SCBA Challenge.
1000
Initial defusing: This usually takes place within a few hours of the incident and is generally facilitated by peer support personnel.
1000
Formal debriefing: Debriefing led by a CISM program mental health professional and peer support personnel that usually takes place 24 to 48 hours after the conclusion of the incident.
1000
Hair cannot be more than 1 ½ inches long; this means the distance it may be from the head, not the length of the hair itself.
1000
A firefighter of this department: From the time of death until midnight on the 14th day after the death.
1000
In accordance with City policy, no two individuals shall be employed within the same department who are related by blood or marriage within the third degree. Any exceptions must be approved by the Human Resources Director and City Manager.
1000
Members desiring to take a lactation break shall notify Emergency Communications Center or a supervisor prior to taking such a break.
1000
Department authorized alternative uniform t-shirts may be worn for St. Patrick’s Day, Memorial Day, July 4th, Labor Day, Veteran’s Day, Flag Day, Patriot’s Day and Christmas.
1000
A supervisor learning of any work-related illness or injury should ensure the member receives medical care as appropriate and should notify the Shift Commander of the reported illness or injury.
1000
If a member’s driver license is suspended, revoked, or becomes invalid, the member shall notify the Department and Human Resources immediately.
1000
