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Occupational References > 10. NAVEDTRA 15009A Yeoman (YN) CH 2, 3, 4 > Flashcards

10. NAVEDTRA 15009A Yeoman (YN) CH 2, 3, 4 Flashcards

1
Q

What instruction covers the Navy’s Directives Issuance System?

A. OPNAVINST 5213.1
B. SECNAVINST 5215.17
C. OPNAVINST 5215.17
D. SECNAVINST 5213.1

A

C. OPNAVINST 5215.17

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2
Q

What authority administers the Directives Issuance System?

A. SECNAV
B. CNP
C. BUPERS
D. Admin Officer

A

??

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3
Q

The duties, responsibilities, authority, distinctions, and responsibilities of various commands, officials, and individuals in the Navy are outlined in which of the following publications?

A. SORN
B. MILPERSMAN
C. Manual of the JAG
D. Navy Regs

A

D. Navy Regs

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4
Q

What publication issues regulations and guidance governing the conduct of all U.S. Navy members?

A. Manual of the JAG
B. Manual for Courts-Martial
C. SORN
D. Navy Regs

A

C. SORN

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5
Q

Under the authority of the Military Justice Act, who issued the Manual for Courts-Martial?

A. JAG
B. POTUS
C. SORN
D. Navy Regs

A

B. POTUS

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6
Q

Information concerning limitation on punishments imposed at NJP is contained in which of the following publications?

A. Corrections Manual
B. Navy Regs
C. MILPERSMAN
D. Manual for Courts-Martial

A

D. Manual for Courts-Martial

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7
Q

The DoN Information Security Program Regulation is issued by whom?

A. CNO
B. Director, Naval Intelligence
C. Director, NCIS
D. SECNAV

A

D. SECNAV

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8
Q

What manual contains procedures for classifying, marking, and handling of classified information?

A. SECNAV M-5510.35
B. SECNAV M-5510.36
C. SECNAV M-5216.5D
D. SECNAV M-5510.30

A

B. SECNAV M-5510.36

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9
Q

What authority publishes the Decedent Affairs Manual?

A. NPC
B. SECNAV
C. BUMED
D. CNP

A

C. BUMED

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10
Q

The Manual of Navy Officer Manpower and Personnel Classifications is issued in how many volumes?

A. One
B. Two
C. Three
D. Four

A

B. Two

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11
Q

What publication contains a lineal list of officer personnel?

A. Naval Register
B. Officer Transfer Manual
C. Officer Distribution Control Report
D. Manual of the Navy Officer Manpower and Personnel Classifications

A

A. Naval Register

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12
Q

The U.S. Navy Uniform Regulations is prepared and distributed by whom?

A. SECDEF
B. SECNAV
C. CNP
D. CNO

A

D. CNO

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13
Q

The Joint Federal Travel Regulations (JFTR) is issued in a total of how many volumes?

A. One
B. Two
C. Three
D. Four

A

B. Two

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14
Q

What volume of the DoD Travel Regulations applies to all federal civilian employees?

A. Volume I
B. Volume II
C. Volume III
D. Volume IV

A

B. Volume II

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15
Q

What manual is issued for the information, guidance, and compliance of all personnel in the administration of military pay?

A. FMRS
B. SDSPROMAN
C. MILPERSMAN
D. ENLTRANSMAN

A

A. FMRS

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16
Q

Who is designated as the developer and issuer of the Navy travel and transportation management policy?

A. CNP
B. CNO
C. SECNAV
D. Deputy CNO

A

D. Deputy CNO

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17
Q

Of the following manuals, which one provides information on retirement ceremonies?

A. MILPERSMAN
B. Enlisted Transfer Manual
C. Social Usage and Protocol Handbook
D. Navy and Marine Corps Awards Manual

A

B. Navy Social Usage and Protocol Handbook

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18
Q

What authority covers matters pertaining to decorations and medals?

A. Navy and Marine Corps Awards Manual
B. Navy Social Usage and Protocol Handbook
C. MILPERSMAN
D. Navy Regs

A

A. Navy and Marine Corps Awards Manual

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19
Q

What instruction covers the ordering, custody, and disposition of the Navy-wide examinations?

A. BUPERSINST 1430.16
B. SECNAVINST 5210.11
C. OPNAVINST 3120.32
D. OPNAVINST 5510.1

A

A. BUPERSINST 1430.16

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20
Q

What is the correct format for the designation of a directive?

A. Typed in capital underlined, 3rd line below the classification (if any)
B. Typed in capitals underlined, 2nd line below the date
C. Typed in capitals underlined, 2nd line below the letter head
D. Typed in capitals underlined 3rd line below the date

A

??

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21
Q

What manual provides a standard method of issuing directives by all activities in the Navy?

A. SECNAVINST 5215.17
B. OPNAVINST 5215.17
C. SECNAV-M 5216.5
D. OPNAVINST 5215.16

A

B. OPNAVINST 5215.17

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22
Q

What authority covers matters pertaining to wearing of decorations and medals?

A. Navy and Marine Corps Awards Manual
B. Navy Social Usage and Protocol Handbook
C. U.S. Navy Uniform Regulations
D. Navy Regs

A

??

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23
Q

Message Directives are automatically canceled 90 days following the release date except when?

A. The text provides for an earlier cancellation date
B. The Originator called the Admin Officer to extend the date of cancellation
C. The Originator task the Admin LCPO to extend the cancellation date
D. The Originator task the Leading Yeoman to draft a letter

A

A. The text provides for an earlier cancellation date

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24
Q

How many Standard Subject Identification Codes are there?

A. 14
B. 11
C. 12
D. 13

A

D. 13

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25
Q

What manual details security requirements for file cabinets?

A. OPNAV M-5210.1
B. SECNAV M-5510.30
C. SECNAV M-5510.36
D. OPNAV M-5216.5

A

C. SECNAV M-5510.36

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26
Q

One of the most important jobs as YN is?

A. Filing correspondence and messages
B. Preparing correspondence and messages
C. Filing the plan of the day
D. Preparing the plan of the day

A

B. Preparing correspondence and messages

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27
Q

What memorandum is the most formal?

A. Letterhead
B. Plain paper
C. White tissue
D. Yellow tissue

A

A. Letterhead

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28
Q

Where are the words JOINT LETTER typed when a standard naval letter is drafted?

A. One line above the SSIC information, left margin
B. One line above the SSIC information, centered
C. One line below the date
D. Two lines below the date

A

D. Two lines below the date

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29
Q

When serializing secret correspondence what serial number is used?

A. S-001
B. C001
C. TS001
D. S001

A

D. S001

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30
Q

What type of paper should be used for an endorsement?

A. Letterhead
B. Plain bond
C. White tissue
D. Yellow tissue

A

A. Letterhead

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31
Q

When drafting a standard naval letter, what manual would you use to ensure the correct formatting?

A. SECNAV M-5210.1
B. SECNAV M-5510.30
C. SECNAV M-5510.36
D. SECNAV M-5216.5

A

D. SECNAV M-5216.5

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32
Q

When preparing a From-To memorandum, what form can you use?

A. OPNAV 5215/144A
B. OPNAV 5210/144A
C. SECNAV 5215/144A
D. SECNAV 5210/144A

A

A. OPNAV 5215/144A (pre-printed Memo form)

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33
Q

How many workdays do you have to respond to a congressional correspondence?

A. 1
B. 5
C. 10
D. 4

A

B. 5

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34
Q

What individual actually composes a naval message?

A. Signer
B. Drafter
C. Releaser
D. Originator

A

B. Drafter

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35
Q

When a naval message is prepared, what individual verifies that the drafter has met the requirements for NTP 3?

A. Signer
B. Drafter
C. Releaser
D. Originator

A

C. Releaser

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36
Q

What does the acronym PLA stand for regarding messages?

A. Plane Language Address
B. Plain Language Address
C. Plain Large Address
D. Paper Language Address

A

B. Plain Language Address

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37
Q

In regard to centralized and decentralized files, you would most likely keep what type (a) on a destroyer and (b) at a large shore command?

A. (a) Centralized (b) Decentralized
B. (a) Decentralized (b) Centralized
C. (a) Centralized (b) Centralized
D. (a) Decentralized (b) Decentralized

A

A. (a) Centralized (b) Decentralized

38
Q

Messages are usually destroyed how many days after the release date?

A. 30
B. 45
C. 60
D. 90

A

A. 30

39
Q

Of the following types of folders, which one spaces the labels across the drawer so that a label will not be hidden by the folder in front of it?

A. One cut
B. Straight cut
C. One-third cut
D. One-fourth cut

A

C. One-third cut

40
Q

Standard file folders are available in a total of how many sizes?

A. One
B. Two
C. Three
D. Four

A

B. Two (9x11 3/4 & 9x14 3/4)

41
Q

How many types of messages are there?

A. Six
B. Three
C. Five
D. Four

A

D. Four

42
Q

What manual details Standard Subject Identification Codes?

A. SECNAV M-5210.2
B. SECNAV M-5510.30
C. SECNAV M-5510.36
D. SECNAV M-5216.5

A

A. SECNAV M-5210.2

43
Q

A document should be cross-referenced under which of the following circumstances?

A. When it has more than one subject
B. When the subject may be interpreted one way
C. When references are separated from the basic correspondence
D. When one subject code is used within the document

A

A. When it has more than one subject

44
Q

Messages are filed in what kind of order?

A. Day
B. Date time group
C. Date
D. Month

A

B. Date time group (182140Z JUN 10 = 18 day of month, 21 hours, 40 minutes, Z is Greenwich time, Month, last 2 of year)

45
Q

How should a document be cross-referenced?

A. By releaser
B. By date of document
C. By enclosure
D. By draft

A

??

46
Q

Check charge out records to verify that documents have been out more than what number
of days?

A. 4
B. 3
C. 5
D. 10

A

C. 5

47
Q

Who would be the drafter, releaser, and originator of a message?

A. Executive officer
B. Admin officer
C. Commanding officer
D. Command master chief

A

C. Commanding officer

48
Q

How many types of memorandums are used for executive correspondence?

A. Two
B. Four
C. Three
D. One

A

A. Two (Action/Info & Memorandum for)

49
Q

Executive correspondence format is used by which office?

A. SECNAV
B. HqDON
C. BUPERS
D. OPNAV

A

B. HqDON

50
Q

A routine message has a speed of service of:

A. 10 minutes
B. 3 hours
C. 6 hours
D. 30 minutes

A

C. 6 hours

51
Q

What message has the fastest speed of service?

A. PRIORITY
B. ROUTINE
C. IMMEDIATE
D. FLASH

A

D. FLASH (10min or less)

52
Q

The Navy defines Report as what?

A. Collection of data to determine policy
B. Collection of data to determine people
C. Collection of data to determine the command
D. Collection of data to determine the Plan of the Day

A

A. Collection of data to determine policy

53
Q

What is the Department of the Navy Information Requirements (Reports) Manual?

A. OPNAV M-5214.1
B. SECNAV M-5214.1
C. OPNAV M-5241.1
D. SECNAV M-5241.1

A

B. SECNAV M-5214.1

54
Q

What is the OPNAV form number for the Report Analysis form?

A. 5412/10
B. 5213/1
C. 5214/10
D. 5214/11

A

C. 5214/10

55
Q

Each request to collect information from the public must be approved by whom?

A. Office of Management and Budget
B. Naval Personnel Command
C. BUPERS
D. CNO

A

A. Office of Management and Budget (OMB)

56
Q

Report data should be arranged in what way?

A. In any format
B. In logical format
C. In the command format
D. In the CNO format

A

B. In logical format

57
Q

Distribution of completed reports is based on what?

A. Whatever the report tickler says
B. What the Admin Officer says
C. What the CMC says
D. Need to know

A

D. Need to know

58
Q

The submission of reports is based on what?

A. People and sailors
B. Timing and frequency
C. Position and timing
D. Frequency and position

A

B. Timing and frequency

59
Q

How many types of reports are there?

A. Seven
B. Eight
C. Nine
D. Ten

A

C. Nine

60
Q

What is the name for an interim report explaining the amount of work completed or to be completed on an establish report?

A. Interim Report
B. Status Report
C. Update Report
D. Half Report

A

B. Status Report

61
Q

Which of the following is a report that conveys essentially the same type of information at prescribed intervals?

A. Ongoing Report
B. Everyday Report
C. Recurring Report
D. Report

A

C. Recurring Report

62
Q

An established report that changes is what kind of report?

A. Revised Report
B. Report
C. Changing Report
D. Transmittal Report

A

A. Revised Report

63
Q

Who approves revised reports?

A. Command Master Chief
B. Admin Officer
C. Reports Control Manager
D. Admin Chief

A

C. Reports Control Manager

64
Q

What kind of report remains within one organization for its own use?

A. Internal Report
B. Tickler Report
C. Transmittal Report
D. Recurring Report

A

A. Internal Report

65
Q

Who assigns Report Control Symbols (RCSs) for a command?

A. Admin Officer
B. Admin Chief
C. Reports Control Officer
D. Reports Control Manager

A

D. Reports Control Manager

66
Q

What numbers assigned to a report control symbol cannot be reused?

A. Serial numbers
B. Consecutive numbers
C. Dated numbers
D. Any type of numbers

A

B. Consecutive numbers

67
Q

What OPNAV form is available to assist the reports manager to establish a inventory system?

A. 5214/5
B. 5214/6
C. 5214/10
D. 5241/5

A

A. 5214/5 (Reports Record Card)

68
Q

What manual is the Department of the Navy Forms Management Manual?

A. SECNAV M-5213.1
B. SECNAV M-5312.1
C. OPNAV M-5213.1
D. OPNAV M-5312.1

A

A. SECNAV M-5213.1

69
Q

How many levels of form precedence are there?

A. Two
B. Three
C. Four
D. Five

A

C. Four

70
Q

Fourth level forms are what kind of forms?

A. External
B. Internal
C. Everyday
D. Weekly

A

B. Internal

71
Q

What level of authority would establish DD forms?

A. NPC
B. CNO
C. DOD
D. BUPERS

A

C. DOD

72
Q

Third level forms are established for whom?

A. One command
B. More than one command
C. BUPERS Only
D. NPC Only

A

B. More than one command

73
Q

What manual is the Navy and Marine Corps Records Management Program Manual?

A. SECNAV M-5210.1
B. OPNAV M-5212.1
C. SECNAV M-5121.1
D. OPNAV M-5211C

A

A. SECNAV M-5210.1

74
Q

What is the SF152 used for?

A. Application for Procurement Clearance
B. Request for Procurement Clearance
C. Request for Clearance or Cancellation of an Optional Form
D. Application for Clearance Procurement

A

C. Request for Clearance or Cancellation of an Optional Form

75
Q

All
forms are cancelled after notification from whom?

A. Drafter
B. Originator
C. CNO
D. Forms Manager

A

B. Originator

76
Q

In a JOINT LETTER, which side does the Senior originator’s identification and signature appear?

A

On the right, as in a normal letter (or memorandum).

77
Q

To use just a “To:” line in a standard letter, you can only have this many addresses.

A

4 or less

78
Q

In a standard letter, use this if you have more than 4 addresses.

A

“Distribution:” lines

79
Q

What are the 4 types of messages?

A

Single-Address
Multiple-Address
Book
General

80
Q

What does MINIMIZE mean?

A

Reduce all message traffic except for those directly related to current situation/scenario. Prevents delays in sending/receiving.

81
Q

How often is MAD published?

A

Updates are published 4 times a year

82
Q

Name the nine types of reports.

A 
Status
One-Time
Recurring
Revised
Computer
Exempt
Internal
Licensed
Unlicensed
83
Q

What 2 reports require approval by the RCM (Reports Control Manager)?

A

Revised & Licensed

84
Q

What report does NOT require an RCS?

A

Unlicensed

85
Q

Explain the elements of this RCS: OPNAV 5214/5

A

OPNAV - office requiring info
5214 - SSIC (can be 4 or 5 numbers) Identifies subject
/5 - next consecutive number in the series

86
Q

Define “First-Level” forms.

A

SF/OF - Standards Forms (Like SF86) and Optional Forms. Highest authority in US Gov’t

87
Q

Define “Second-Level” forms.

A

DD - Department of Defense Forms (like DD2536) Highest authority in DoD

88
Q

Define “Third-Level” forms.

A

DoN Forms - for use in more than one command

89
Q

Define “Fourth-Level” forms.

A

Internal (like Outreach Survey or Ceremony Support Request)

90
Q

Periods are assigned to __________, dashes to __________, and slashes to __________.

A

Directives, RCS’s, Forms

Occupational References (16 decks)

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