Works progress Flashcards
Warley Hill, Office refurbWhat governed your weekly inspections?
As contract administrator it was my responsibility to maintain a site presence and ensure that works were being completed as stated in the contract. My weekly inspections were also governed by the works being completed, i.e. before scaffold was struck I ensured I had inspected all areas at high level.
Warley Hill, Office refurbWhat case law gives you guidance on what to expect and how often?
The McGlinn V Waltham Contractors case sets down general principles of how frequently and when contract administrators/project managers should complete inspections to avoid litigation.
Warley Hill, Office refurb?What are the principles of McGlinn and Waltham contractors?
a) The frequesncy and duration of inspections should be tailored to the nature of the works going on at the site from time to time.B) Depending on the importance of the particular element or stage of the works, the inspecting professional can instruct the contractor nto to cover up the relevant elements of the work until they have been inspected.c) The mere fact that defective work is carried out and covered up between inspection will not automatically amount to a defence an alleged failure to carry out proper inspections.d)If the element of the work is important because it is going to be repeated throughout the project, the inspecting profesiional should inspect early to form a view on the contractors ability to carry out that particular task.e) Reasonable examination of the works does not require the inspector to go into every matter indetail.f) The architect does nto guaruntee that their inspection will reveal or prevent all defective work. It is not apporpariate to judge an architects performance by the result acheived.
SBHG Window replacement programmeWhat guidance did you use when inspecting the works?
When inspecting the works, I ensured that I had my specification for the windows and survey data on my person. Allowing me to check the confriguration and iron mongery. I also used a seven step window inspection checklist:1) Check trickle vents2) Inspect frame3) Check glazing4) Check seals around the external and internal for water tightness5) Operation 6) Ironmongery and locks7) Decorations
SBHG Window replacement programmeWhat certification did you receive on completion of the works?
Works were self certified by the installers. The timber windows received certas certificates and the UPVC , fensa.
SBHG Window replacement programmeWhat building regulations do the fensa/certas cover?
B, F, L, K, and M
How do you measure quality during a project?
Setting out key inspection indicators, i.e. consistent method of inspectionPre and post work items i.e. checking timber repairs ebfore they are decoratdAlligning the works with the specification documentationMeasuing quality throughout the inspectiosn and setting areas for improvement
How is qulaity shown or described within the contract documentation?
Contract documentation describes the design that the contractor is being paid to construct, laying out the materials and workmanship requiredProducts, defined by standard, attributes or naming with equavilant alternatives being approvedWorkmanship defined by compliance with mangfuactures guidance and referece to a code of practice
How can progress be recorded on a project?
Against the programmeInspect site weekly with the contractor programmeRecord progress against programme weeklyTo monitor quality of works and materialsDaily site visit reports to CA/Client
What is the difference between the duties of a contract administrator and a clerk of works?
CA adminsters the contract (impartial) weekly site visitsClerk of works is specifically on behalf of the client To monitor quality of works and materialsDaily site visit reports to CA/Client
Why is it important to record progress?
To mitigate project creepTo ensure the progress/quality and cost are managedTo ensure that the contractor is adhering to roleTo evidence potentail EOT, L&E and Contract Instruction implicationsTo ensure cirtical path is maintained
How often should site visits be undertaken and why?
Weekly to maintain a site presence, and to monitor and reocrd site matters, H&S adherance, respond to contractor requests and monitor workmanship
On Warley Hill, how often did you visit site?
I attended weekly throughoutthe projectCompleted site inspection reports and issued them to the clientCommenting on workmanship and material qualityChecking works against programme
On Warley Hill, how did you determine that the doors were not as specified?
Due to the escape distance at one point being more than 9m, doors were required to be FD30Contractor installed door closersDoors has no labels and hinges were not appropriate
On Walrey Hill, how did you instruct the contractor to replace the doors?
I wrote to the contractor formallyInstructed them to replace the doors Referring to the material and workmanship clauses
On SBHG, how did you ensure that snagging or quality issues were not repeated?
Carried out inspections weekly with site managerIdentified snags early to prevent repeatsRecorded in a snagging document that was updated weekly and issues to the client and contractorRevisited to ensure that snags were compelted
Did you prepare reports following your site inspections? If you did, explain what was included in these.
Weather conditionTime and date of attendanceProgramme progressH&S matters/ F10 adertisde/ CPPWelfare, operatives on site/ works progress and any concerns
How were you able to establish that there had been no labour on site when there should have been?
Took photos of the sign in book weekly and ensured they were retained on file. Labour was missing for several days and contractor was claiming for EOT. I deducted those days from the EOT
What is an extesnion of time request?
An extension of time request is issued by the contractor to delay the contract completion date due to a relevant event.
How can you measure project progress>
Units completedTasks completeAgainst the programme
Warley HillWhat did you find to be inconsistent with the works completed and the specification?
The contractor had installed non-fire rated door sets internally, but the specification required FD30S.
Warley HillWhat did building regulations part B require?
FD30S doors on all doors a part from bathrooms.Compartment lines to maintain 30 minsPenetrations through compartment lines to be firestopped
SBHGWhat was the total value of the window replacement programme?
At the final account it was approximately 2Mil.
SBHGHow often did ou conduct inspections of the ongoing installations?
I inspected weekly.I would attend with the site manager to the property where windows were being installed first to ensure that materials being installed were as specified and to maintain a site prescence.I would then visit completed installations to review completed works and highlight any quality issues.
SBHGWhat were the main snagging issues that you identified?
The most typical snags that I encountered were:- Untrimmed draft excluders- Unbalanced sash weights- Missing trickle vent covers- No keys- Missing restrictors
SBHGHow did you record your findings and present them to the client and contractor?
I would record my inspections within invidual site inspection reports for each property, highlighted snags and issuing them to the client and contractor.To keep the client updated I had a tracking sheet that would record snags and completion of windows installed to allow for progress to be quantified to the client.
SBHG What methods did you use to ensure that the contractors supply chain was managed effectively?
At the early stages of the appointment I met with quality control operatives from both supply chains to review early instllations.This allowed me to set quality parameters early on such as minimum tolerances and decorations/surround repairs with the use of UPVC trims.
