Workplace Legislation Flashcards
What are the 5 pieces of health and safety legislation?
Health and Safety at Work Act
Health and Safety (First Aid) Regulations
Workplace (Health, Safety and Welfare) Regulations
Health and Safety (Display Screen Equipment) Regulations
The Fire (Scotland) Act
What are the employer responsibilities under the health and safety at work act?
Should provide health and safety training.
Should provide protective clothing and safe equipment and machinery.
Should provide a written health and safety policy which is kept up to date and available to staff.
Should communicate clear procedures for dealing with accidents in the workplace and ensure they are accurately recorded.
What are the employee responsibilities under the health and safety at work act?
Should attend health and safety training.
Should wear the protective clothing and follow guidelines on how to use the equipment and machinery.
Should immediately report faults with the machinery/equipment.
Should ensure they are familiar with the organisations health and safety policy.
Be observant and report hazards in the workplace.
What do the health and safety (first aid) regulations state?
There needs to be a qualified first-aid person and suitable first-aid equipment depending on the number of employees.
Employers must carry out an assessment of their organisations specific first aid needs.
What should the workplace (health, safety and welfare) regulations maintain?
Effective and suitable ventilation.
Lighting, as far is practicable, should be natural.
Room dimensions should be suitable to ensure good health, safety and welfare.
Appropriate hand washing facilities should be available.
Adequate supply of safe drinking water.
What are the employer responsibilities under health and safety (display screen equipment) regulations?
Employers must examine workstations and ensure that they are suitable or the work to be carried out.
Employers must ensure that workstations meet the minimum requirements: the VDU can be adjusted with brightness and contrast, adjustable chairs are provided, footrests are provided if requested, keyboards can be adjusted and are separate from the screen.
Employers must ensure that employees are given suitable breaks or can change activity away from the VDU.
Employers must provide eye tests if the employee requests this and provide glasses or contact lenses if special ones are needed for VDU work.
Employers must provide health and safety training and information to employees to ensure VDUs and workstations are used safely.
What are the employer responsibilities under the fire (scotland) act?
Identify the people at risk.
Identify the fire hazards.
Evaluate the risk and decide if existing fire safety measures are adequate.
Record the fire risk assessment information where 5 or more employees are employed.
Review the fire risk assessment at regular intervals.
Provide fire extinguishers, smoke alarms and fire alarms.
Practice fire drills at regular intervals.
Regularly test fire alarms.
Provide emergency lighting.
What are the employee responsibilities under the fire (scotland) act?
Each employee shall while at work take reasonable care for their own safety in respect of harm caused by fire.
Take reasonable care for the safety of any other relevant person(s) who may be affected by acts or omissions of the employee.
Co-operate with the employer in as far as is necessary with respect to fire legislation.
What are the 4 data handling pieces of legislation?
General Data Protection Regulation (GDPR)
Computer Misuse Act
Freedom of Information Act
Copyright, Designs and Patents Act
What are the 6 principles of GDPR?
Personal data shall be processed lawfully and fairly.
Personal data will be collected for a specific and lawful purpose.
Personal data shall be adequate, relevant and limited.
Personal data shall be accurate and kept up to date.
Personal data should be kept no longer than necessary.
Personal data shall be processed securely.
What actions can staff take to ensure compliance with GDPR?
Data should be protected- shredded when finished with, computer screens locked, confidential information should be encrypted or in password protected files if saving on laptops or memory sticks.
Staff should be trained/ensure they attend GDPR training- especially new staff.
Only collect and store relevant data and ensure data is only used for its original purpose.
Ensure organisation is registered with the information Commissioner’s Office.
Ensure data is not transferred to the 3rd party without permission.
Create a clear data use policy to explain to data subjects how their information is used.
What are the offences covered by the computer misuse act?
No unauthorised access of computer material- this means that it is an offence to access computer material that an organisation or individual has no right to access.
No unauthorised access with the intent to commit or help with further offences- this means it is an offence to access a computer system with the intent of committing an offence to gain information that you have no right to gain or use.
No unauthorised changes to computer material- this means that it is an offence to modify or delete information on a computer system that you have not been authorised to.
What does the freedom of information act state?
Public authorities are obliged to publish certain information about their activities.
Members of the public are entitled to request information from public authorities.
Public organisations must be aware that the information they hold could potentially be viewed by the public.
The organisation must respond within 20 days.
The organisation must let the member of public know when they can expect to receive the information.
What can the health and safety executive do if an organisation breaches health and safety legislation?
Enter and inspect premises without warning.
Provide advice.
Issue improvement notices and give warnings.
Shut down premises
Impose a fine or prosecute if necessary.
What are the consequences of breaching health and safety legislation?
A verbal warning
A written warning
Final written warning
Suspension
Dismissal
Fine
Demotion
Criminal or civil prosecution
