WEEK 6 ON-SITE LOGISTICS Flashcards
On-site logistics
- flow of audience, artists, and equipment
- communications
- amenities
- consumables
- VIP and media requirements
- emergency procedures
Flow of audience
access for everyone
disabilities
security & emergency
Flow artists
artists
vip
separate entrance
equipment flow
artist equipment transportation
staging equipment and maitainance
goods and staff flow
f&b
waste
communications
+type
the on-site : efficient communication system planning
* two way- radios
* mega phone
* mobile phones
* sound system
* runners
* signage: postion and clarity are important , non verbal communication depends on the size of the event,
* new sheets
* closed-cicuit tv
* wifi/blutooth
* bulletin boards
* flags
* av cues
Amenities
Layout of amenities with all service information should always be included in logistics site map: bathroom, disable, services
-schedules for maitenance and cleaning of the amenities during and after the event must be separately organised
Event layout
creation process:
Briefing and training for event staff must always be done
Stage plan : lighting fixtures entrances and exits. Power outlets for technical crew
floor plan and setting plan
main parts event layout
catering, bar facilities, toilets, cloakroom, first aid, lost & found, organiser’s office, telephones, bussiness centre and meeting point
Consumables
f& b
storage and distribution
Needs: transport, gas, electricity, pumbling
catering, staff, performers, speakers, volunteers , sponSors and VIPS
Vip and media requirements
special security, arrangements and extra resources
media: coverage as tv cameras special for no distractions assessed in advance
Emergency procedures
access roads : for emergency
first aid facilities indicated in the map
staff must be aware of these
emergency plan: disaster plans and evacuation
production and staging
production : lights, sound, projection and special effectsadded to enhance experience and effectiveness
technology shpuld support the production not become the focus of the events , vulerables to problems or failura
technical providers/ lighting/ installation & operations/ projection/ filming for posterity
trained professionals particularly for rigging and other potentially hazardous
lightining: illuminate or project: highlight pathways
installation & operation issues: lights attached to mounting or rigging system
projection: visual reinforcement
filming for posterity: test before
