Volume 4 Flashcards
When a truck arrives at the receiving section, why should a spotter be available?
To help the driver back the vehicle into position for off-loading.
What action does the cargo movement representative take when a discrepancy is found during off-loading of a shipment?
Reports it to the carrier and annotates it on the bill of lading.
How does the receiving representative accept a shipment from the cargo movement representative?
By signing cargo movement representative’s copy of the bill of lading.
Who checks to ensure shipments being off loaded are at the correct destination?
The receiving function representative.
What does the SRANStock record account number (SRAN) identify?
The “ship to activity.”
List the four basic temporary receiving holding areas.
(1) Receiving line.
(2) Bulk area.
(3) Outside holding area.
(4) Specialized holding areas.
What are the two areas found on the receiving line and how are they identified?
Priorities and routines. Priority items are coded 01-08, routines (all others) are 09-15.
What type of receipts must be processed before all others?
Mission capability (MICAP).
How are the bulk area holding bays identified in the receiving area?
By a three-digit alphanumeric location.
What type of items are placed in the outside holding area in the receiving section?
Large, heavy, or awkward-shaped items that can be stored outside without harm from the weather.
What is used as the accountable document for items received from a source of supply?
(DD) Form 1348-1A.
What is the difference between (DD) Form 1348-1A and (DD) Form 250 or other incoming source document?
The (DD) Form 250 can list more than one item and document number while the (DD) Form 1348-1A lists only one.
What checks are made by the in-checker after removing receipt documentation from the packing list envelope?
Stock number, unit of issue, and quantity between the documentation and on the property.
What documentation entries are made by the in-checker/inspector on a normal receipt document?
(1) Tote box/holding bay location.
(2) Quantity verification.
(3) In-checker’s signature and date the item was received.
(4) Inspector’s signature or stamp and date, if the item was sent to an inspector.
List the two computer screens used to process receipts in the order in which they appear.
(1) Receipt inquiry screen.
(2) Receipt processing screen.
When processing a receipt, what data does the receipt inquiry screen collect?
Data from the stored due-in detail records.
What two entries are required on a receipt inquiry screen?
(1) System designator.
(2) Due-in document number from the receipt document.
What happens to the quantity on the due-in detail record when a receipt is processed?
Decreases.
Where do you find the quantity you should have received on a receipt document?
In print positions 25-29.
What action do you take on an overage receipt?
Circle the incorrect quantity and write the correct quantity above it. Spell out the word “overage” on the document and annotate the amount of overage in a place that can be clearly seen. To process an overage receipt, input the exact quantity received in the QUANTITY REC’receipt (REC’)D data field and the overage quantity in the QUANTITY OVER data field of the receipt input. Input an “O” in the VARIANCE FLAG field to signify the overage. Also enter the tote box/hold bay location and then process the receipt.
What entries are required to process a partial receipt when there is a suffix code at the end of a document number?
The document number and suffix, quantity received, tote box/hold bay location, and partial quantity flag P.
What action do you take if you suspect an item is misidentified?
Send the item and the receipt documentation to an inspector.
What TEXTransaction exception code (TEX) code is used to process misidentified property?
Q.
Explain the difference between a (TEX) code P and a(TEX) code Z.
A(TEX) code P identifies an item damaged in shipment. (TEX) code Z identifies an item with hidden defects.
What document is prepared to receive a quantity that has been taken or extracted from another receipt document?
An extract document.
When are XB3 items turned in to the (LRS)?
When serviceable or unserviceable items have potential use or resale value.
Whose responsibility is it to establish and implement an effective program for returning serviceable XB3 materiel to the supply system?
Accountable officer.
Whose responsibility is it to prepare the documentation for an XB3 turn-in?
Receiving function.
Which form is used to process a turn-in request?
(AF) Form 2005.
What does AFI 23-111 say about property found on base?
It requires all property found on that installation and not accounted for to be promptly recorded on the appropriate records of accountability.
What (TEX) code is used to process an NF/ND equipment turn-in (FOBfound-on-base (FOB)) when ownership cannot be determined?
Plus sign (+).
What three factors regarding received property must be verified by the materiel management inspector?
Identity, condition, and status.
An item’s identity includes what three things?
(1) Reference number (part number).
(2) Stock number.
(3) Item description (nomenclature).
What factor have you defined when you decide that an item can be used for its intended purpose without any alteration or modification?
Item status.
What series tag is used to ensure that each item is properly identified before issuance or storage?
DD Form 1570 series.
What condition tag is used to identify unserviceable materiel that is uneconomical to repair (condemned)?
DD Form 1577.
What condition does a green tag identify?
Unserviceable items that can be economically repaired or restored for use (reparable).
List the eight entries required on the (DD) Form 1570 series tag.
(1) Part number.
(2) Stock number.
(3) Item description.
(4) Inspection activity.
(5) Condition code.
(6) Unit of issue.
(7) Quantity.
(8) Inspector’s name or stamp and date
List the three condition codes that can be used with (DD) Form 1574.
Condition codes A, B, and C.
If an item is suspended from issue pending a condition classification, what condition tag and condition code is used to identify the item?
DD Form 1575 and condition code J.
What is the only condition code that can be used with (DD) Form 1576?
Condition code D.
What circumstance requires processing a condition change input?
Whenever property deteriorates or becomes damaged in storage.
Which change input (transaction identification code) is used to correct an identification error for serviceable items in storage?
identity change (FCH).
Who is the certifying official that signs the (FCH) documents?
The chief of the function making the change.
What is the purpose of the surveillance inspection program?
To ensure that property is ready for issue and that deterioration and corrosion are controlled.
How often should you inspect storage listings and programs for compliance?
Daily.
During an inspection surveillance, what general guideline must be checked concerning hazardous materiel?
Ensure hazardous materiels are properly stored.
What form is used to report receiving discrepancies?
Standard Form 364.
When processing supply discrepancy reports, are overages or shortages over $100 per line item reported, or not reported?
Reported.
Are discrepancies found while materiel is in storage reported, or not reported?
Not reported.
Are discrepancies involving the shipment of privately-owned vehicles reported, or not reported?
Not reported.
When materiel, whatever the value, is addressed and shipped to the wrong activity, is it reported, or not reported?
Reported.
When incorrect materiel, unacceptable substitutes, or duplicate shipments, whatever the dollar value, are received, is it reported or not reported?
Reported.
When processing supply discrepancy reports, if there are product quality deficiencies, is it reported or not reported?
Not reported.
When processing supply discrepancy reports, if there are transportation-type discrepancies, is it reported or not reported?
Not reported.
When supply documentation is missing or improperly prepared, whatever the dollar value, is it reported or not reported?
Reported.
What timeframe does the receiving activity have to submit the Supply Discrepancy Report (SDR)?
(1) Within 24 hours of discovery for controlled items.
(2) Within 90 calendar days from date of shipment for CONUSContinental United States (CONUS) destinations.
(3) Within 150 calendar days from date of shipment for overseas destinations
What happens to the suspense file copy of an SDRSupply Discrepancy Report (SDR) when a reply is received?
It is destroyed.
What materiel management function evaluates and controls the incoming SDRSupply Discrepancy Report (SDR) program?
The procedures function.
Why does the procedures function keep a copy of all incoming Supply Discrepancy Report (SDRs)?
To determine the reason for the discrepancy and to forward the Supply Discrepancy Report (SDRs) to the element responsible for the discrepancy.
When are incoming discrepancies involving classified items followed up on?
Always, regardless of the cost.
Define covered storage.
Any storage space within a roofed structure.
What is the most common type of storage facility used throughout the Air Force?
General purpose warehouse.
What are the two areas usually found in a refrigerated warehouse or stockroom?
Chill space and freeze space.
How are open storage areas designed?
For storing items that do not require protection from the weather.
What serves to define and protect an open storage area?
A perimeter fence with a main gate serves as protection for the items stored and provides boundary limits that define the storage area.
List the two types of open storage areas.
Improved and unimproved.
What is the basic resource of any materiel management and distribution operation?
Storage space.
Why should the location of structural columns be considered when planning a warehouse layout?
Space loss can be minimized by using columns as aisle and bay boundaries.
What type of warehouse area should be kept to a minimum to increase storage efficiency and space utilization?
Work areas.
When items with similar handling requirements are stored together, what storage factor is being observed?
Item similarity.
What storage factor encourages slower moving items to be placed farther away from active stock processing areas?
Item popularity.
What are the minimum and maximum numbers of positions that make up the warehouse location code?
No fewer than 10 and no more than 11.
What two factors should you consider when you identify a stockroom?
(1) Stockrooms are sequenced from left to right and from front to rear.
(2) Never use the letters I or O to identify a stockroom because they are easily mistaken for the numbers 1 and 0.
How are storage levels identified and how will they be labeled?
By a single capital letter. The letters will be placed at least every six feet along the bin row.
What are the reasons for processing an FCS?
To load or assign a warehouse location, to change a warehouse location, and to delete a warehouse location.
Why are location deletions normally processed?
To provide new storage space.
Why does the Air Force use bar coded bin labels?
To aid in inventory and warehouse validation.
When are reserve locations used?
When you have an overflow of assets that can’t be stocked in the primary location, and only as a last resort.
List three reasons for doing a warehouse location validation.
(1) To verify that the asset is in fact stored in the warehouse location stated on the item record.
(2) To ensure that all item records indicating a serviceable balance are assigned a warehouse location.
(3) To identify records with duplicate warehouse locations.
Who prepares the warehouse location validation schedule?
Storage personnel.
How often are warehouse location validation schedules prepared?
Each fiscal year.
Ideally, when should a warehouse validation be completed?
Within 10 workdays of the start of a cycle or sample inventory.
When do you prepare the parameter input for your warehouse validation?
One day before starting the warehouse validation.
What corrective action do you take on a discrepancy when the stock number on the property in location does not match the stock number on the bin label?
Process an FCS change or move the item(s) to the correct location based upon your research.
What is the Serviceable Balance – No Warehouse Location Listing (R36) used for?
To identify items having a serviceable balance but no warehouse location assigned to them, and a DOLTdate of last transaction (DOLT) greater than three days.
List two ways you can conserve storage space.
Stack as high as practical and as compactly as possible.
Explain honeycombing.
Storing or removing items in a way that creates unusable areas of storage space in a stack.
What system of storage ensures that the oldest items are issued before they become outdated?
First-in-first-out (FIFO).
What should you do when you discover assets with no markings or identification labels?
Turn it over to an inspector for action.
Which TRICTransaction identification code (TRIC) identifies a warehouse change document for an item in storage which has deteriorated or has become damaged in storage?
Ccondition change (FCC).
Which TRICTransaction identification code (TRIC) identifies a warehouse change document for items misidentified by the manufacturer?
Identity change (FCH).
Which TRIC identifies a warehouse change document for a U/I change to an item?
Unit price/unit of issue change (FCU).
Which TRIC should be used on a warehouse change document when, due to a change in the controlled item code, an item must be relocated to a more secure area?
Ccontrolled item code (1SC).
What verification checks should you make when selecting an item for issue?
Ensure the bin label matches the information on the issue document. Ensure the NSN and the unit of issue on the property tag/label are correct. Select the oldest dated item in the location. Select the quantity required on the issue document. Sign and date the issue document. Move the property and document for delivery to the customer.
