Vol 1, sec 008-010

Question 1

What is considered official mail?

Answer 1

official US government business

Question 2

What is the term referring to the total system that collects, processes, and delivers communications?

Answer 2

Base Information Transfer System (BITS)

Question 3

Who is responsible for establishing a BITS to provide on-base distribution of communications?

Answer 3

Installation Commander

Question 4

Who acts as the bridge between the action office and the OMC?

Answer 4

ADO

Question 5

What office uses and/or responds to official communication?

Answer 5

Action office

Question 6

What is done with undelivered mail containing the endorsement “DO NOT FORWARD” at the end of the workday?

Answer 6

must be stored in a classified storage container

Question 7

If you are suspicious of a mailing and you are unable to verify the contents with the addressee or sender what should you do?

Answer 7

1. Protect yourself, your office and your mailroom.
2. Stop. Do not open or handle the article
3. Isolate the article and evacuate the immediate area
4. Do not put the article in water or in a confined space such as a desk drawer or filing cabinet
5. If possible, open windows in the immediate area to assist in venting potentially explosive gases.
6. Do not take any chances or worry about possible embarrassment if the item turns out to be innocent.
   Post the USPS poster 84, “Suspicious Mail or Package” in the work area.

Question 8

Name five ways to identify a suspicious package

Answer 8

1. returned address
2. restrictive markings
3. sealed with tape
4. Misspelled words or badly typed or written
5. Unknown powder or suspicious substance
6. Possibly mailed from a foreign country or excessive postage
7. Oily stains, discolorations, crystallization or wrapper
8. Strange odor
9. Incorrect title or address to title only
10. Rigid or bulky
11. Lopsided or uneven
12. Protruding wires

Question 9

Most secure service the USPS system offers

Answer 9

Registered

Question 10

Confirmation of delivery including date, time, and location, and you can request to have letter mailed to you with a copy of the recipient’s signature

Answer 10

Signature confirmation

Question 11

Mail sealed against inspection

Answer 11

First Class

Question 12

Provides a receipt to the sender and a record of delivery

Answer 12

Certified

Question 13

Fasted service offered by USPS

Answer 13

Express

Question 14

What type of mail class can not be used to send personal correspondence?

Answer 14

Standard Mail

Question 15

Who acts as the agent for all official on-base activities?

Answer 15

BITS

Question 16

What is considered as “accountable mail?”

Answer 16

Communications for which accountability must be maintained

Question 17

What does the AF use to help control the communications whil in AF channels?

Answer 17

Container numbers

Question 18

What is the best choice for ensuring accountable mail containers remain in controlled environment?

Answer 18

Registered mail

Question 19

When you receive an accountable mail container from the ADO or the OMC what should you do?

Answer 19

compare the container number with the number listed on the container receipt to make sure you’re signing for the correct package

Question 20

When a response is not received on a receipt for classified information, within what time frame is a tracer action done?

Answer 20

30 days for material sent within CONUS, and 45 days for material sent OCONUS